Newsletter Archives

• Solo collaboration: Office’s untold advantage

  Posted on July 25, 2022 at 02:45 CDT by Peter Deegan • Comment in the Forums

  

  ISSUE 19.30 • 2022-07-25

  MICROSOFT 365

  

  By Peter Deegan

  Modern Office app “collaboration” features are hyped by Microsoft for businesspeople to share a document. But all those features — comments, tracking, versioning, and multi-computer access — are available and useful for solo, personal work, too.

  Using the collaboration tools on your own is an easy way to become confident with those features without embarrassing yourself — nobody is looking over your shoulder. The same tools are useful to help you manage a complex document by leaving notes and reminders to yourself. The also help you recall deleted text and access the latest version from wherever you are.

  I’ll focus on Word in this article because it has the most comprehensive collaboration features. The same tips apply generally to Excel, PowerPoint, OneNote, and even a little bit for Outlook.

  Read the full story in our Plus Newsletter (19.30.0, 2022-07-25).
  This story also appears in our public Newsletter.

  Microsoft 365 Collaboration, Microsoft 365, Microsoft Office, Newsletters

• How to access Microsoft 365 from PowerShell

  Posted on June 20, 2022 at 02:43 CDT by Peter Deegan • Comment in the Forums

  MICROSOFT 365

  

  By Peter Deegan

  PowerShell can be daunting at first, no doubt about that. But it can be very useful and sometimes essential for managing Microsoft 365, so I’ll explain how to use PowerShell from the very start.

  From the Microsoft 365 Web dashboard, it is difficult (and sometimes impossible) to make certain changes. Only PowerShell can make them, but the online help makes a lot of assumptions and isn’t easy for beginners to understand.

  Read the full story in our Plus Newsletter (19.25.0, 2022-06-20).

  Microsoft 365 Microsoft 365, Newsletters, PowerShell

• Why there isn’t just one OneNote

  Posted on June 13, 2022 at 02:45 CDT by Mary Branscombe • Comment in the Forums

  

  ISSUE 19.24 • 2022-06-13

  ONENOTE

  

  By Mary Branscombe

  OneNote started out on Windows, and it’s been a sleeper success — but getting the full set of features has been confusing.

  OneNote was always intended to be the one place that you put your notes — and all the other information you need to hang on to — “Things to do, important stuff to remember, things to review, and a bunch of stuff you think you might need some day but can’t be sure,” as Chris Pratley put it when describing his original idea for OneNote back in 2000.

  It’s supremely useful for that.

  Read the full story in our Plus Newsletter (19.24.0, 2022-06-13).
  This story also appears in our public Newsletter.

  OneNote Microsoft 365, Newsletters, OneDrive, OneNote

• Discover the useful but hidden extras at Office.com

  Posted on May 23, 2022 at 02:44 CDT by Peter Deegan • Comment in the Forums

  MICROSOFT 365

  

  By Peter Deegan

  Microsoft has done a lot of work on the Office.com home page, especially for business and enterprise users.

  There’s a lot more available on those pages than first appearances indicate. In fact, some of the most useful features are hiding behind faint, almost hidden, icons.

  Office.com is a useful portal to access recent documents saved on OneDrive or SharePoint/Teams across all your Office apps and document types. I’ll first look at the many changes for Business, Enterprise, and Education users, and then I’ll explore some hidden extras for Microsoft 365 Family/Personal.

  Read the full story in our Plus Newsletter (19.21.0, 2022-05-23).

  Microsoft 365 Microsoft 365, Newsletters, Office 365, office.com

• The twists and turns of Office Fast Account Switching

  Posted on May 16, 2022 at 02:45 CDT by Peter Deegan • Comment in the Forums

  

  ISSUE 19.20 • 2022-05-16

  MICROSOFT 365

  

  By Peter Deegan

  Fast Account Switching lets you quickly “change hats” between work, home, and other Microsoft accounts in Microsoft 365, Office 2021 and 2019, and now the browser-based Office.com apps.

  Most of us have more than one online life, usually a work account — and a personal account and possibly more for other work or voluntary commitments. For Office users, that means separate Microsoft accounts and switching between those accounts to see recent documents and online storage related to that part of your life. In the past, and still in Office for Mac, changing accounts meant reopening the Office app.

  Read the full story in our Plus Newsletter (19.20.0, 2022-05-16).
  This story also appears in our public Newsletter.

  Microsoft 365 Microsoft 365, Microsoft Accounts, Newsletters, Office 365, tips

• Removing MFA

  Posted on April 25, 2022 at 02:45 CDT by Will Fastie • Comment in the Forums

  

  ISSUE 19.17 • 2022-04-25

  Look for our special issue on Monday, May 2!

  MICROSOFT 365

  

  By Will Fastie

  How many times have articles in this newsletter told you that multifactor authentication (MFA) was a good idea and suggested that you turn it on?

  A lot. It’s good advice.

  Just the other day, I turned on Microsoft 365 MFA for one of my clients. It’s too embarrassing for me to describe the mistake I made. Suffice it to say that it was an accident, because I didn’t intend to turn it on.

  Read the full story in our Plus Newsletter (19.17.0, 2022-04-25).
  This story also appears in our public Newsletter.

  Microsoft 365 Microsoft 365, Multifactor Authentication, Newsletters

• Get more OneDrive with these tips

  Posted on April 25, 2022 at 02:43 CDT by Peter Deegan • Comment in the Forums

  MICROSOFT 365

  

  By Peter Deegan

  There are a few tricky ways to beat the 365 plan quota, to get more than one terabyte of OneDrive space for nothing and save local disk space by pushing files to OneDrive.

  Most Microsoft 365 plans, including Family, Personal, and most Business plans, include one terabyte of OneDrive storage. That’s 1,000 GB, more than enough for most people. But if you need more, there are cheaper – or even free – options available that are legitimate, inside the bounds of Microsoft’s rules.

  Read the full story in our Plus Newsletter (19.17.0, 2022-04-25).

  Microsoft 365 Microsoft 365, Newsletters, OneDrive, tips

• License and registration, please

  Posted on March 28, 2022 at 02:45 CDT by Peter Deegan • Comment in the Forums

  

  ISSUE 19.13 • 2022-03-28

  MICROSOFT 365

  

  By Peter Deegan

  Knowing exactly which version of Office you have is important, but many people forget or don’t know — because it was installed by someone else, it’s been on their system for years, or their record-keeping leaves something to be desired.

  True story: I recently met someone who swore blind they had bought a “Microsoft subscription.” But my quick check of the machine revealed they had Office 2019, the result of having been misled by a computer salesperson.

  First, I’ll talk about the single-purchase, perpetual-license Microsoft Office, from the latest Office 2021 back to Office 2013. Then I’ll tell you how to find the hidden details for Microsoft 365 subscriptions.

  Read the full story in our Plus Newsletter (19.13.0, 2022-03-28).
  This story also appears in our public Newsletter.

  Microsoft 365 Microsoft 365, Microsoft licensing, Newsletters, Office Versions
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