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Exploring Windows’ Administrative Tools: Part 5
In this issue
- TOP STORY: Exploring Windows' Administrative Tools: Part 5
- WACKY WEB WEEK: The art of domino toppling: A natural for video
- LANGALIST PLUS: Synching Outlook to an Android device
- WOODY'S WINDOWS: Microsoft Accounts: The good, bad, and indifferent
- LETTERS: Readers offer tips, views — and resistance
- PATCH WATCH: Internet Explorer 10 on Windows 7 Preview out
- IN THE NEWS: Managing news in a high-tech company town
Exploring Windows' Administrative Tools: Part 5
Windows’ Services tool gives you very fine control over how and when your system services run.
The Services tool is one of Windows’ Administrative Tools, a suite of professional-quality, system-management utilities used to adjust and control many of the operating system’s essential functions and features.
Starting with XP, these tools are either built into Windows or are offered as free add-ons. This guide to using the Services tool is the fifth installment in our Windows Administrative Tools series.
Part One of the series explains what the tools are and how to make them easily available from the Windows Start menu.
Part Two discusses Windows’ Performance Monitor, which reports in real time what’s happening within the OS as programs run — or fail to run!
Part Three describes how to use Windows’ Memory Diagnostic tool to thoroughly test your system’s random-access memory.
Part Four shows you how to use Windows’ Task Scheduler to run almost any program automatically, at the time and in the way you choose.
For this article on the Windows Services tool, I’ll focus mostly on the Win7 version because that’s the OS most Windows Secrets readers are running. But don’t worry — Windows XP’s, Vista’s, and Win8’s Services tools are very similar.
So what’s a Windows “service,” anyway?
Windows, like most operating systems, is a collection of hundreds of smaller programs. Windows Services are some of those smaller programs; they’re a special kind of software that runs in the background and provides specific, low-level functions to the operating system — and to other programs.
To put it another way, services are the software that lies beneath the veneer of the user interface. Services do the real work of running your PC — including networking, power management, hardware detection, cryptography, print spooling, security, and hundreds of other essential functions and features.
Right now, your Windows system is probably running about 150 services. (I’ll show you how to take a look at them in a moment.) The number of services fluctuates, depending on what you’re doing and what software you’re running.
Many services operate in daisy-chain fashion; they depend on other services for their input and deliver their output to still other services. This concept of dependency chains — services depending on others in order to function — is a key troubleshooting concept we’ll come back to later.
Many services start at boot-up and run continuously until shutdown. Others run on demand, triggered directly by a program or indirectly by a user action. The number of services your system is running at any time (and what those services are doing) has a huge impact on system performance.
For example: Long, slow boot-ups often result from too many services trying to load and run at the same time, during system start-up.
Which brings us to the Services tool: It lets you explore and control the services running on your system.
Getting started with the Services tool
In XP through Win7, fire up Services by simply typing services.msc in the Start menu’s text-entry box. In Win8, type services.msc in the Charms bar’s Search box.
In all versions of Windows, you also can access the Services tool via Control Panel’s (icon view) Administrative Tools applet. Or, if you’ve been following this series, you’ve probably set up Administrative Tools in the Windows Start menu. You’ll find Services there, too.
Figure 1 shows a typical opening window for Windows 7’s Services (other Windows versions have similar displays). At the moment I grabbed this screen shot, my Win7 system was running 179 services.

Figure 1. The Services tool (Win7's is shown) lists all the services currently running on your PC.
Note the two tabs — Extended and Standard — in the lower-left corner of the Services’ window. The Extended tab, open by default, provides an easy-to-read, full-text description of almost any service you select. If you want to save some room, select the Standard tab, which suppresses the separate full-text description.
In either view, you’ll find additional top-level information about the services in five columns: Name, Description, Status, Startup Type, and Log On As. (See Figure 2.) You can sort, or reverse-sort, each column by clicking its heading.

Figure 2. These five columns (shown in Standard view) display essential, top-level information about each service.
- Name is self-explanatory; it’s just the name of the service.
- Description is usually the same descriptive text that appears in the Extended tab and is presented in linear (rather than paragraph) format.
- Status shows whether the service has Started (i.e., is actually running and active).
- Startup Type tells you how the service gets launched. I’ll explain the options later, but for now, note that changing a service’s Startup Type can be extremely useful in reducing boot times.
- Log On As displays the type of account — local system accounts, network accounts, or specific users — that can access and control the service.
Exploring and editing individual services
Simply viewing your system’s services and their settings is 100 percent safe. But if you plan to make any changes to your services, ensure that your system backups are complete and current.
It’s easy to see more detail about any given service: Simply double-clicking its entry in the Services list opens its Properties window. (You can also right-click a given service and select Properties, in the traditional manner.)
Most systems will have a somewhat different list of services. So for this demonstration, let’s explore a service that’s installed by default in almost all Windows setups: Print Spooler — the service that queues documents for printing.
After exploring that nearly universal service, you can apply what you’ve learned to examining, performance-tuning, and/or troubleshooting other services running on your setup.
(BTW: If the Print Spooler service isn’t available on your system, no problem: just follow along using any general service. Pick one!)
To begin our exploration of Print Spooler, scroll down the Services list and double-click its entry (or the name of the alternative service of your choice). The Properties dialog will open with its General tab displayed.
Note the General tab’s Service status, highlighted in Figure 3. It tells you what the selected service is doing, and it offers buttons that let you control the service.

Figure 3. The Service status area (circled) lets you directly start, stop, and — in some cases — pause a service.
On most systems, Print Spooler starts during Windows’ launch, so its status should be Started. Clicking Stop terminates the service; clicking Start initiates it.
Some services allow finer control — you can click Pause or Resume, as needed. As in the case of Print Spooler, if a service doesn’t allow pausing, the buttons will be grayed out (see Figure 3).
These Service status options can be useful when troubleshooting a Windows problem. If, for example, you suspect a given service is causing trouble, you can stop or pause it and observe the effect.
Before doing either, however, click the Dependencies tab, shown in Figure 4. This will let you see what other services might be affected by pausing or stopping a service.

Figure 4. The Dependencies tab shows other services the current service depends on — and which depend on it.
In my example, you can see that Print Spooler depends on the HTTP and RPC services. This is vital troubleshooting information: If you were having a problem with Print Spooler, you’d now know that the problem could be upstream, rooted in the HTTP or RPC services. Checking dependencies can help focus your troubleshooting on the most likely sources of trouble.
In Figure 4, you can also see that Fax services depend on Print Spooler. Identifying those services dependent on the current service helps avoid unintended downstream consequences. In this case, for example, if you stop Print Spooler, Fax services will fail.
An MS TechNet article, “View service dependencies,” will give you more info.
Typically, Windows tries to recover from services failures automatically. The Recovery tab (shown in Figure 5) lets you modify the default service-recovery actions.

Figure 5. The Recovery tab lets you explore and change what Windows will do if a service fails.
Recovery options can be complex. The TechNet article, “Set up recovery actions to take place when a service fails,” contains complete information. Using Print Spooler as an example, here’s a quick overview:
- By default, Windows will try to Restart the Service the first and second time Print Spooler fails.
- Windows will Take No Action on third and subsequent Print Spooler failures.
- Windows will wait one minute between restart attempts and one day before it resets the fail count and starts over.
You can change each of those variables. Click the pull-down menu for the First, Second, or Subsequent failures, and you’ll get the following options:
- Take No Action
- Restart the Service
- Run a Program
- Restart the Computer
If you select Run a Program or Restart the Computer, the grayed-out options — Restart Computer Options and Run Program (in the lower half of the Recovery Tab) — become available.
You also can change the numeric values for Reset the fail count and Restart service after as you wish.
The Log On tab, shown in Figure 6, lets you control the accounts that can access and use the service — i.e., local system accounts, network accounts, or specific users. Generally, this setting should be left alone, but if you want to delve into it, see the TechNet article, “Services permissions.”

Figure 6. By default, the Print Spooler service is set to Local System account.
And that brings us back to the General tab.
Modifying a service to reduce startup times
One of the most common and productive uses of Services is to reduce the time a PC takes to be ready to use. Not all services need to load during Windows boots. Preventing or delaying their start can improve boot times.
All Windows versions support three service Startup types: Automatic, Manual, and Disabled.
Automatic means the service starts on its own, at boot-up. That’s often a good thing. For example, you need core operating system services to start right away, and you certainly want your firewall and other security services up and running as soon as possible.
But other services aren’t that important. Setting the Startup type to Manual removes those less critical services from the boot process. Instead, they start when triggered by a program that depends on them — or indirectly due to a user action. Unfortunately, manual startups sometimes don’t work reliably, so use this option with care. Check the service’s dependencies to ensure you’re not affecting some other, essential service.
Disabled means the service won’t start at all. Any software that depends on that service will most likely not operate properly — or at all. Use this option only if the service is one you know you’ll never use. (For example, the Tablet PC Input Service is typically never needed on nontablet PCs.) And as with the Manual option, use the Dependencies tab to ensure that no essential software depends on the service you’re disabling.
Vista, Windows 7, and Win8 offer a fourth option: Automatic (Delayed Start). This starts the service automatically, but only after the operating system is fully booted.
The Automatic (Delayed Start) option can be extremely useful in reducing boot-up times for those services that allow the setting. Not all services do; in particular, Windows protects itself, and won’t let you set an essential service to Delayed Start, if that service needs to be in normal Automatic start mode.
Print Spooler is that kind of core service and usually should be left alone. But we can still use it to see where the Startup-type options are (see Figure 7).
Even though you can select Automatic (Delayed Start) in the Print Spooler properties, Windows won’t let you apply it.

Figure 7. Changing a service's Startup type can help reduce startup times, but it needs to be done with caution.
For more help on Startup types, the TechNet article, “Configure how a service is started,” has specifics.
Of course, if you make any change that doesn’t work out, you can always re-edit the service Properties to restore the original setting. A TechNet article lists the default settings for many Windows services.
Where to find additional information
What I’ve given you in this article just scratches the surface of Windows’ Services tool. Here are some good sources for additional information:
- TechNet article, “Services Snap-in,” provides overview concepts, best practices, how-tos, and troubleshooting for Vista, Win7, Win8, and Windows Server.
- Oddly, neither TechNet nor Microsoft.com offers much on XP’s Services tool. Check out the brief article, “Using the Microsoft Management Console” and the even-briefer page, “Using Services.”
- Surprisingly, you find more help in XP’s built-in Help system. Click Start/Help and Support, then enter the search string Administrative tool reference A-Z. Open the A-Z reference tool and scroll down to Services.
For a real-life example of how to use the Services tool, see “Windows’ Services editor disables runaway code,” the first item in the Nov. 8 LangaList Plus column (paid section).
Used with caution, Services can put you in control of your PC like never before!
The art of domino toppling: A natural for video
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By Kathleen Atkins Who hasn’t built a simple tower of sticks or blocks or cards and then — after an appreciative pause — knocked it over? You’re likely to have a hard time finding someone in the world who can’t be fascinated by things falling down. But consider the pastime of domino toppling, in which structures rise for the specific purpose of falling apart spectacularly. For some people, it’s a competitive activity — painstakingly building complex constructions, simply for the pleasure of watching something collapse in prolonged and intricate ways. Play the video |
Synching Outlook to an Android device
How can you use your Microsoft Outlook–based e-mail, contacts, and calendar on an Android smartphone or tablet?
It’s surprisingly easy! A number of built-in and free third-party Android tools provide the solution.
Outlook user seeks help with Android phone
Reader “s.y.” needs a new phone.
- “I am embarrassed to admit that I still use BlackBerry. But it’s slowly dying, and it’s so 20th century!
“I’ve resisted upgrading to Android or iPhone, but now that I must, I thought I’d ask the experts.
“I prefer the Samsung phones, and my only requirement is the ability to sync with Outlook (local, not Exchange).
“But it sounds like synching is not a simple task with Android phones. I don’t mind getting a third-party app if necessary. Any suggestions?”
Although there are many good smartphones, I’m a fan of Samsungs, too.
I’ve used a Galaxy S II for a while, and I like it a lot. Calls are clear and data performance is good on 3G/4G and Wi-Fi. It has a nice screen, good size and weight, good battery life, and sturdy construction. (I don’t baby my phone.) The Galaxy S III is the current version, and that’s what I’d get if I had to replace my phone today.
As for Outlook: No, you can’t run Outlook natively on Android. As you’ve surmised, you’re looking at sharing the same data (messages, contacts, calendar) between two different applications. When you’re at your PC, you’ll use Outlook, as you do now; when you’re away from your desk, you’re going to use the native, Android-based software for those same functions. You’ll use another piece of software to sync your data between the two systems, keeping everything up to date.
It’s easier than you might think. A Google product, Android comes with Gmail, Google Contacts, and Google Calendar built in. The only extra software needed is Google Sync (free; site).
Run Google Sync on your PC, and it automatically and bidirectionally transfers data between Google apps and Outlook via a normal Internet connection — no special cables or docking port needed.
It works well and can be adapted as needed. For example, in addition to my Windows-based PCs, I have an Android-based phone and two Android tablets. I’m mostly using Google services now for contacts and calendar, but I prefer Thunderbird e-mail (rather than Outlook or Gmail) when at my PC.
So I use Thunderbird to clone my Gmail and Google Contacts on my PC, and Google Sync to clone my Google Calendar to Outlook.
Now, no matter what device I’m working with — the phone, either of the two tablets, or any of my PCs — all my stuff is current and at hand. Google does most of the work, for free, behind the scenes. It’s pretty slick.
Having multiple, local copies of everything also means I’m not totally dependent on Google’s services being up and available. I can also make and store local backups of my e-mail, contacts, and calendar. That’s not a trivial capability; I’m still not ready to totally trust cloud services for vital data.
As an aside, when I use Google’s Chrome browser on my Windows PC, it automatically syncs my browser bookmarks and history to the Android-based versions of Chrome on my mobile devices — and vice-versa. That’s far less vital than synching e-mail, contacts, and my calendar, but it’s still handy — and also free and automatic.
If you’re Google-phobic, there are numerous other free and commercial apps available for synching — and for non-Google-based e-mail, calendaring, and contact management. You can find them listed in the various online Android markets, including the huge Google Play site (which currently offers over 700,000 apps).
Many of the third-party apps are good, but Android is Google’s own operating system, so why not try Google’s free tools first? It’s a logical place to start.
Change can be unsettling, and you can expect some inevitable gear-grinding for a few days when you get your new smartphone. But once the brief, initial learning curve is done, you’re gonna love it!
What good are tablet computers, anyway?
Neil Randrup is another reader contemplating some enlightenment — and possibly a change in the way he uses computers.
- “Tablets: Why? Can they research genealogy? Can they write musical scores? Who uses them, and why?
“You can guess from the above that most of my computer time is spent at a regular PC. But I feel sure you will be able to satisfy my curiosity as to whether a tablet would be of any use to me.”
As I mentioned in the item above, I have two Android-based tablets. I love them and use them every day.
But they’re in no way replacements for a desktop or notebook PC. They’re ancillary or secondary devices.
In my experience, tablets are best for consuming content: cruising websites, reading e-newspapers and e-books, listening to music (local or streamed), watching streamed movies, playing online games, and so on.
Tablets are less suitable for creating data — especially tasks that involve lots of user input such as typing text. On-screen keyboards are poor substitutes for real keyboards, and voice-recognition software (aka voice-typing) isn’t accurate or fast enough for anything more than quick texts.
Some tablets do have plug-in keyboards. But they’re usually of a much lower quality than standard desktop or laptop keyboards. They’re fine for quick e-mails or short notes, but poor choices for extended typing. You can also use a standard keyboard connected via Bluetooth, but that defeats a tablet’s primary attraction: small and light mobility. (Besides, plugging a keyboard into a tablet just makes it an awkward notebook.)
So why do I love my tablets? Reading and recreation. A typical evening finds me on the sofa, tablet in hand. The tablet is compact, lightweight, silent, and vibration-free, so it’s much nicer to hold and use than, say, a notebook. It’s also a great way to quickly check e-mail. (If I have a longish reply, I’ll go fire up my PC.)
I listen to music (either my personal library loaded on the tablet or cuts streamed from a Pandora station), beamed to external speakers via Bluetooth. I also read e-books, downloaded free from my local public library or purchased online. I often have e-mail, Facebook, and Twitter feeds running in the background.
Periodically, I’ll cruise the Web or play a turn in “Words with Friends” or some other game. When away from my big-screen TV, I stream movies and TV shows to the tablet. (Held at arm’s length, a tablet has about the same effective viewing size as my big-screen TV sitting across the room. A tablet is also a great way to show digital photos to family and friends.
At breakfast, I read my local newspaper on a tablet — I no longer have the paper-based edition delivered.
In short, a tablet is great as an all-in-one tool for convenient, portable reading, recreation, and light-duty text and e-mails. But for serious work and extended keyboarding, I still rely on my PCs.
Yet another thought on managing SSD space
Dave Lord sent in this note after reading the Oct. 18 item, “Whether to leave free space on an SSD.”
- “As a general practice, I mount the OS and program files on one drive, then keep all user content and pagefile.sys on a separate drive.
“IMHO, this improves performance and protects user content from issues that could occur on the OS/executables drive.
“No, I can’t scientifically back it up, but it’s served me well for many, many years.”
Thanks, Dave. If it works for you, great!
Segregating the OS from user files is a practice that dates back 20 years — to the earliest days of Windows. Then, system instability was a fact of life; it was common to have to do total reformat/reinstalls of Windows several times a year. Keeping the OS and user data separate made those inevitable reformats/reinstalls much easier.
But today, Windows rarely needs total reinstallation. And in those extreme cases where a reinstall is necessary, there are usually ways to avoid having to replace the user data. For example, see the July 14, 2011, Top Story, “Win7’s no-reformat, nondestructive reinstall.”
Microsoft even included a built-in system for nondestructive reinstalls — Refresh — that’s accessed via the new operating system’s PC Settings menu.
So the original reason for separating the OS from the user files is largely gone.
There still can be performance-related reasons for moving the pagefile, but only in highly specific conditions, as explained in the June 11, 2009, LangaList Plus article, “Will moving the pagefile improve performance?”
However, moving the pagefile doesn’t help most current Windows systems, and it might actually harm performance. So, in almost all cases, I think it’s better — and certainly simpler — just to leave files in their default locations.
But system configuration is always a personal matter. If splitting up the files works for you, go for it!
Free tools can solve dllhost.exe issues
Steven Friedman is wrestling with a copy of dllhost.exe that’s run amok.
- “I was trying to fix my wife’s computer’s performance. I found out that dllhost.exe is using about 50 percent of the computer’s resources at all times. I don’t know what to do with that.”
Dllhost.exe is a kind of shell program that runs the code contained in separate dynamic-link libraries (DLLs). When dllhost is extremely active, the problem is rarely with the program itself but rather is usually caused by the code it’s trying to run.
But before I go on, let me jump to a long-shot solution: The popular win7codecs package from shark007.net is known to cause trouble with dllhost. If your wife’s computer has the win7codecs package — or any similar, third-party codec package — try uninstalling it. That might cure the problem in one step.
If not, you’ll need to do some extra digging to see what else is going on when dllhost is active.
Windows’ built-in Performance Monitor might be the only diagnostic tool you’ll need. The June 13 Top Story, “Exploring Windows’ Administrative Tools: Part 2,” describes how to use it — and how to dig into your system’s operation.
If that doesn’t help, try Microsoft Sysinternals’ free Process Explorer, available for download on an MS TechNet page.
I discussed Sysinternals’ Process Explorer in a Feb. 24, 2011, LangaList Plus item; additional documentation is available on the Sysinternals Learning Resources page.
Windows’ built-in Performance Monitor and Sysinternals’ Process Explorer are both excellent, professional-quality diagnostic tools that can help you uncover the root cause of myriad PC problems — and both are 100 percent free!
Microsoft Accounts: The good, bad, and indifferent
For those venturing into Windows 8, one of the first surprises during the installation process is a request for your Microsoft account.
Providing your account name is optional, but doing so has numerous implications that extend beyond Windows 8.
What, exactly, is a Microsoft account?
Simply put, a Microsoft account is an e-mail address that’s been registered with Microsoft. Almost any address will do. But like everything with Microsoft, the real answer is more complex — there are, ah, nuances.
If you have an e-mail address created by Microsoft — @hotmail.com, @live.com, @outlook.com, @msn.com, etc. — you have a Microsoft account. For the past 15 years, Microsoft’s been issuing e-mail addresses under various names: Hotmail, Microsoft Passport, MSN, .NET Passport, Member Services Passport, Messenger ID, Windows Live ID, Xbox Live ID, Zune/Zune Pass ID, Windows Phone, and SkyDrive ID. I’m sure I’ve missed a few. All of those terms are now obsolete; they’re all just Microsoft accounts.
Many users are confused about the e-mail addresses used for MS accounts — they might assume that the address must contain one of the aforementioned Microsoft e-mail sites. But you can register any active e-mail address for a Microsoft account. Some users mistakenly believe they must give Microsoft the password for a registered e-mail address. Not true.
Another misconception is that you need a Microsoft account when setting up Windows 8. Again, not true. But here, Microsoft stacks the deck, encouraging you to either sign up for a new Microsoft-issued e-mail address or to register a current e-mail address as a Microsoft account. But you don’t need to do either. More about that later.
Here’s how to turn a normal e-mail address — say, WilliamGates385@yahoo.com — into a Microsoft account:
- Go to the Windows Live ID sign-up page. (Yes, I know that Microsoft calls it Microsoft account, but the page is still in the live.com domain.)
- As shown in Figure 1, fill out any convenient name and birth date. Use your real name and birth date, if you like. (If someone hijacks your Microsoft account, using your real name might help convince Microsoft that this really is your account. More about that below.) Or use a fictitious name — Microsoft doesn’t demand your real name.
Figure 1. You can turn any e-mail address into a Microsoft account.
- The Microsoft account name must be an e-mail address that you can access. (It doesn’t have to be tied to the personal name you gave for the account.) Microsoft will send an account confirmation e-mail to the address you give, and you need to reply to the message.
- The password you fill in applies only to the Microsoft account. It doesn’t have to be (indeed, shouldn’t be) the password for the e-mail address you provided. Don’t reuse passwords.
- If you feel comfortable giving Microsoft your phone number, by all means do so. As far as I know, Microsoft has never used this number to call someone. But should your Microsoft account get hijacked, having your phone number on file could help get your password reset. (Although the MS account form doesn’t say so, you don’t have to provide a phone number.)
I don’t give out my phone number. I prefer to click the Or choose a security question link below the phone-number box and provide an answer to one of Microsoft’s security questions.
The rest of the sign-up form is typical fare: you type in a CAPTCHA code and uncheck the Send me email with promotional offers box (unless, of course, you like receiving spam).
How Windows 8 uses a Microsoft Account
Undoubtedly, part of Microsoft Accounts is building a massive database of potential customers, tracking their clicks and travels on the Web, and selling them everything from aardvarks to Zunes. Tinfoil-hat theories might not be far off the mark when considering Microsoft’s motivations and actions.
That said, a Microsoft account does offer some worthwhile benefits that are possible only if you’re willing to let Microsoft tag along and watch you. Whether the benefits are worth any personal privacy erosion is a personal choice. What’s important is that you understand the alternatives so that you can make an informed decision.
In general, Microsoft accounts are used for all your interactions with Microsoft. Want to post a question on the Microsoft Answers forum (recently renamed the “Microsoft Community”)? Yep, you need a Windows Live ID, er, a Microsoft account. Buying music from the Xbox Music store? That requires a Microsoft account — and a credit card to back it up. Downloading a free Metro app from the Windows Store? You need a Microsoft account for that, too.
Windows 8 sign-in accounts (we used to call them “usernames” or “Windows logon IDs”) fall into two completely separate categories: they’re either Microsoft accounts, or they’re local accounts. If you sign in with the name on your Microsoft account, Windows checks your password against what’s stored on a Microsoft accounts database in the cloud. (If the computer is not connected to the Internet, there is a fail-safe mode, discussed in the next section.) Once again, the sign-in names used for all Microsoft accounts look like e-mail addresses — because they are e-mail addresses.
Local accounts, on the other hand, aren’t tied to any big database in the sky. Local accounts typically look like the usernames we’ve used for years: Woody, Dummy, GetMeOuttaHere, LtUaE42, or something similar. Windows 8 doesn’t make it easy to create a new local account — but it can be done if you watch what you’re clicking. (Click or tap Settings/Change PC Settings/Users/Add a user/. Look carefully for Sign in without a Microsoft account and then select the Local account box.)
Windows 8 has a handful of worthwhile features tied to a Microsoft account — though I suppose “worthwhile” is in the eyes of the beholder. I find some of them useful, some of the time.
For example, if you have two or more Windows 8 machines using the same Microsoft account, the OS will automatically sync some settings between the machines. These include user picture, Start screen tile layout, backgrounds, Internet Explorer history and favorites, icons on the desktop Taskbar, and some passwords. Windows even syncs Metro games scores and websites currently open in IE 10.
That automatic updating can be both useful and annoying. For instance, if you have a big-screen computer and a tablet both running on the same Microsoft account, the Start screen tile layout flip-flops all over the place. On the other hand, if you’re called away from a hot game of Solitaire and can resume it on another machine, you might be a happy camper.
Settings synching isn’t unique to IE 10. Google’s Chrome browser has a similar capability. Unlike Win8, Chrome lets you pick up your settings on any computer, anywhere — if you’re willing to sign in to Chrome with your Google ID. (Hey, Google collects privacy-bending data, too.) To migrate the IE 10 settings, you have to sign in to a Windows 8 machine that’s already using your Microsoft account.
If you use a Microsoft account on a Win8 machine, it will also automatically sign you in to other installed apps and services, such as the Windows Store and SkyDrive. (That’s either beneficial or scary, depending on how you look at it.) Signing in with your Microsoft account can also download new messages in Mail, sync images in Photos with Flickr, and connect People with Facebook — all automatically.
Sync settings can be customized; you can, for example, have Win8 sync your IE 10 history but not your Start-screen tiles. You change sync settings by bringing up the Charms bar and choosing Settings/Change PC Settings/Sync Your Settings. Adjust the On/Off sliders according to your wishes.
The hidden risks of Microsoft Accounts
By now, you must be asking yourself, “What happens if I use my Hotmail e-mail address to log on to Windows 8 and somebody hijacks my Hotmail account?” That’s a very good question.
Fortunately, Microsoft has thought of that, too, and has included some safeguards. First and foremost: if a hijacker changes your password, you won’t be locked out of Windows 8. There’s a mechanism (which I haven’t seen documented anywhere) that lets you sign in to Windows 8, using your old password, for at least several weeks.
When you use an old password, Windows warns you, “You’re signed in to this PC with your old password. Sign in again with your current password, or reset it.” If you go through the usual method in the Metro Change PC Settings dialog to reset your password, you can’t — the Reset option is grayed out. The only way to reset your password is to sign in to the live.com password reset site and follow the instructions there.
As long as you can remember your old password, Windows 8 will let you sign in — but to a reduced-functionality mode that’s similar to a local account. You then need to reset your account as soon as possible.
Microsoft doesn’t treat MS account information cavalierly. As stated in the Building Windows 8 blog:
- [Data] is sent to the cloud. All data and settings that leave your PC are transmitted using SSL/TLS. The most sensitive information, like your credential information, is encrypted once, based on your password, and then encrypted again as it is sent across the Internet.
“The data stored is not available to other Microsoft services or third parties. Last, before the sensitive information can be accessed on a second Windows 8 PC for the first time, you must establish “trust” for that PC by providing further proof of your identity. This further proof can be done by providing Windows with a code sent to your mobile phone number or by following the instructions sent to an alternate email address.
“Any of the data that is saved to the cloud via the roaming mechanism is only accessed by Windows for roaming. This is very important. So for example, Internet Explorer’s history is saved as a roaming state but is not used or accessed in any other context — it is no different than if you had manually created that same record of website history on another PC.”
On the other hand: clearly, Microsoft can and will collect information about how you use your Microsoft account — which Windows 8 PCs you use, when you sign in, even (in conjunction with IE 10) what websites you’ve visited (although InPrivate Browsing sites are understood to be verboten). If Microsoft has published a blanket declaration that it won’t retain personally identifiable information related to Windows 8 sign-ins, I haven’t seen it.
The choice depends on your security sensitivity
If you’re not ready to put some level of trust into Microsoft, obviously, you should avoid Microsoft accounts and use only local accounts, knowing all the while you’ll still have to sign up for a Microsoft account if you want to download any apps — even free ones — from the Windows Store.
I’ve been using Windows 8 for more than a year, and for most of that time I’ve set up throw-away Hotmail and Outlook.com accounts to use as Windows 8 Microsoft accounts. But I’m coming around to the idea of using a local account as my main account — that’s the account I use when I’m working, almost exclusively on the old-fashioned desktop — and signing in to Windows 8 with a little-used but still valid @hotmail.com account when I need to go into the Windows Store or otherwise use a Microsoft account. (I’m painfully aware of the fact that my credit-card information is tied to that Hotmail account, so I use that account as little as possible.
If you have a better approach, I’d sure like to hear about it! All of us who have taken up Windows 8 (don’t tell anybody, but I’m now running Windows 8 on my production machine) are facing similar trade-offs. Drop by the Windows Secrets Lounge and tell me how you’re coping.
Readers offer tips, views — and resistance
The recent release of Windows 8 received almost universal attention — the Windows Secrets newsletter and its readers included.
As we expected, views on Microsoft’s most controversial OS varied widely among WS readers. Most of the letters would not please Microsoft. Here’s a small sampling of opinions.
Reader response to the debut of Windows 8
-
I wonder why I don’t see more comments regarding the fact that a touchscreen interface is inherently inferior and vastly more cumbersome than a mouse interface. I don’t now — and might never — have any compelling interest in a tablet computer, though I do have an Android smartphone (Galaxy S II Epic 4G touch) with a relatively large display, where I have to use a touchscreen interface. Whenever I want to do anything serious with a computer, I return to my Win7 desktop machine with a great keyboard and mouse interface.
For Microsoft to attempt to force me into a touchscreen interface (or use extra steps to dodge it) is offensive. At the very least, MS should have provided users the ability to retain the interface of their choice and not have to be confronted with a schizophrenic flip-flop between two incompatible user interfaces. — Rene LeBlanc
-
To say you don’t plan to upgrade your [Windows Secrets’] primary machines [to run Windows 8] ruins your credibility with me.
I’ve been running it for about six weeks and found the transition to be much easier than I expected. The Start button was replaced with a start screen. So what? All the apps I used on Win7 still work the same way on Win8. No one has forced me to use Metro apps.
I’m excited about where Microsoft is taking Windows. You’re just contributing more of the same FUD that the mainstream media are spreading. I understand that you want to be impartial, but I think you are simply wrong, and I expected more from Windows Secrets. — Derek Winfield
-
I cannot believe you devoted an entire issue to Win8. Very few [Windows users] have it now, and millions of us will not have it for years — if at all. Please don’t waste the time of most of your subscribers with this totally useless information. — William Hoffman
-
Clarification needed on your special issue introduction: “The good news is that setting up and exploring Windows 8 is relatively cheap and easy. You can buy five upgrade licenses for $40.” I think this is U.S. $40 each license — not five for $40. — Allen M. Rosenston
[Mr. Rosenston is correct. We put up a correction the day after the story was published. But even at $40 per system, Win8 is cheap. — Editor]
-
I’ve been using Win8 since Oct. 26. I’m presently dual-booting with Win7, but I go back to Win7 only when I want to check on settings. I’ve installed only the programs I use every day. (My computer experience includes DOS 6, XP, Win 7, and now Win 8.)
Regarding installation: Ignore Microsoft and install to a new, empty partition. No need to install over the top of an existing OS. I also installed Media Center.
I didn’t like the dumbed-down Windows Defender, so I installed an earlier version of Microsoft Security Essentials. It turns Defender off and works like it did in Win7.
I don’t like Metro, but I am getting used to it and making it work the way I want it to. I spend most of the time on the desktop, so Metro doesn’t bother me all that much.
I believe there will be radical changes in the next 12 months as apps are developed and Microsoft makes changes to better suit desktop users.
People might complain about the lack of a Start button, but I can remember sitting down to use a Windows 98 machine for the first time. I could see the Start button but not the Stop button. I thought then, how stupid was that? I got used to it once it was pointed out to me. — Paul Fritz
Internet Explorer 10 on Windows 7 Preview out
Windows 7 users receive security patches for IE 9 plus a preview of IE 10.
Also, OpenDNS and Microsoft duke it out over an IPv6 update — with your computer acting as referee.
MS12-071 (2761451)
IE 9 users get a cumulative security update
It’s not a Patch Tuesday without some sort of Internet Explorer update. This time around, the fix is for three newly reported vulnerabilities in IE 9 that could allow an attacker to acquire the same rights as the current user. It’s a good reminder that one of the top security best practices is to do your browsing in a standard-user account (not an admin-level account).
IE 9 is the only version of Internet Explorer impacted by this critical update.
For Windows 7 users who like testing new software, Microsoft just released a preview version of IE 10, the browser included with Windows 8 and RT. (Some of you might have forgotten that a Win7 version of IE 10 has been in the works.) You can get the preview at an MS Downloads page or a TechSpot site that includes Microsoft’s promo material. I plan to test drive IE 10 on Windows 7 Preview soon; Microsoft claims it’s faster and more secure, plus does a better job of displaying webpages than its predecessors.
Keep in mind, however, that this is beta software. Use it for testing only, and don’t install it on production systems.
What to do: Install KB 2761451 (MS12-071) as soon as it’s offered.
MS12-075 (2761226)
Using malicious TrueType fonts to take control
This is one of those “click a link; get infected” threats. In this case, vulnerabilities in the Windows kernel-mode drivers could allow an attacker to download malicious TrueType fonts and take control of a PC. A computer cracker (the preferred label for black-hat hackers) would most likely exploit this vulnerability as part of a blended attack — i.e., combining two or more exploits to gain rights to a system.
KB 2761226 is rated critical and impacts all — and I do mean all — currently supported versions of Windows. (Yes, that means Windows RT, too.)
This is one of the first three security patches for Windows 8/RT.
What to do: Install KB 2761226 (MS12-075) immediately.
MS12-074
.NET Framework gets a WPAD upside the head
MS12-074 is a bundle of updates for every supported version of .NET Framework — from 1.0 to 4.5. The updates also apply to all supported versions of Windows, including Windows RT.
About half of these updates are rated critical. But because it’s .NET, I recommend delaying installing the patches for a week or two. Once I’ve had a look at these patches, I’ll give you my take in the Windows Secrets Lounge post for this article. (That will probably be during the U.S. Thanksgiving week.)
I feel comfortable delaying these updates. An attacker has to jump through numerous hoops to crack your system and set up a man-in-the-middle proxy server. As noted in a Nov. 13 MS Security Research & Defense blog, a malicious hacker “would need to act as the authoritative proxy auto-configuration file server for your network,” possibly by registering the hostname WPAD (Wikipedia definition).
This type of exploit is typically targeted at military systems — not the simple workstations most of us use. So, for now, the greater risk might be from installing the patch than from any potential attack.
What to do: Hold off on these updates for now. You can find the complete list of KBs at MS12-074.
MS12-072 (2727528)
Taking control of Windows through your Briefcase
Given our increasing use of cloud-synching software, I just had to investigate the exploit described in MS12-072. Almost all versions of Windows — XP through Win8, but not Windows RT — suffer from potential Briefcase attacks.
No, I’m not talking about surly business folk whacking you with their briefcases; rather it’s the mechanism in Windows that syncs file between Windows Explorer and a USB flash drive — a feature most Windows users have probably forgotten about. (Right-click in an Explorer folder window and select New; you should see the Briefcase [more info] option.)
In this exploit, malicious Briefcase files could be used by computer crackers to gain access to systems. This update ensures that doesn’t happen.
What to do: KB 2727528 (MS12-072) is rated critical; install it as soon as possible.
MS12-076 (2597126, 2687307, 2687311, 2687313, 2687481)
Malicious Excel files lead to attacks
Excel is nearly ubiquitous in business, so it should be no surprise that crackers are using malicious Excel files to target companies. The patches in MS12-076 fix four vulnerabilities in Excel, Versions 2003, 2007, 2010; Excel Viewer; Office Compatibility Pack (SP2 and SP3); Office 2008 for Mac; and Office for Mac 2011. The newly released Excel 2013 is immune.
As savvy Windows users, most Windows Secrets readers probably wouldn’t open unknown or unexpected Excel files in the first place.
What to do: Install the appropriate update listed in MS12-076 when offered.
MS12-073 (2716513, 2719033, )
Servers get a patch for IIS Version 7.0
Many years ago, Microsoft Internet Information Services (IIS) Version 4 (released on Windows 2000) prompted in a more secure era of coding. It (along with previous versions) was attacked often that Microsoft built IIS 5 to improve secure. Since Version 5, IIS has hardly ever needed patching. So for the first time in a long time, server admins running IIS — and who downloaded an optional FTP update — should review the update. In this case, the patches are included in MS12-073 and fix an information-disclosure issue.
This is just an FYI for admins; most Windows Secrets readers will never see nor have need for this update.
What to do: Rated moderate, the patches in MS12-073 apply only if you’ve installed FTP 7.0 or 7.5 on your webserver.
2750841
OpenDNS and Microsoft duke it out over IPv6
A Microsoft update that fixes issues with the Windows implementation of IPv6 is conflicting with OpenDNS’s implementation of the protocol.
I have a couple of my own issues with KB 2750841. First and foremost, it’s a nonsecurity update included with the Patch Tuesday security updates. As regular Patch Watch readers know, that alone puts an immediate hold on the patch.
Furthermore, the update’s conflict with OpenDNS means you might get an annoying popup, prompting you for additional sign-in information. It’s similar to the authentication alert you get when accessing a hotel’s wireless network.
As noted in the OpenDNS Forums, the popup appears because the system can’t resolve http://ipv6.msftncsi.com/ncsi.txt or any of the other checks that Microsoft’s Network Connectivity Status Indicator uses to detect a live Internet connection. That in turn redirects your browser to the OpenDNS Website Unavailable page. A Super User blog post gives an excellent discussion on why you might get an additional-authentication prompt.
What to do: Until this conflict between Microsoft and OpenDNS gets straightened out, skip KB 2750841.
Nonsecurity Driver Framework updates get a pass
While the Windows Secrets staff is taking a break for the Thanksgiving holiday, I’ll post any new information on several optional updates in the Windows Secret Lounge. Microsoft is releasing several updates to Kernel-Mode Driver Framework– (more info) and User-Mode Driver Framework– (more info) based drivers. Neither KB 2685811 (kernel-mode) nor KB 2685813 (user-mode) is a security update. So we can take some time to review them.
While you’re at it, hold off on KB 2761217 (adding Calibri fonts to Windows 7) and KB 2763523 (duplicate DUID in DHCPv6). Also wait on nonsecurity updates KB 2687277 for OneNote 2010, KB 2687623 for Outlook 2010, and KB 2687509 for Office 2010 (which fixes a conflict when Office 2013 is also installed). I’ll review all of these updates in the WS Lounge.
What to do: During the Thanksgiving Windows Secrets break, head over to the WS Lounge to revisit these updates.
Windows 8 and RT
Although the hot headlines in the tech world this week were about the abrupt departure of Windows 8 leader Steven Sinofsky, new Windows 8/RT users were more concerned about a series of updates. For example, MS Surface tablets using Windows RT received a firmware update. Windows 8 and Windows Server 2012 users received KB 2770917 — a cumulative update for November; KB 2769034 — fixing a problem in the Windows-recovery environment; KB 2769165 — a digital signatures fix; and, last but not least, KB 2772501 — a patch for an IE Favorites display problem.
My friends who purchased Windows RT Surface tablets love their device. But as early adopters, they also have to cope with the numerous early-days updates.
What to do: The pioneers of Windows 8 should expect more “finishing touches” updates in the weeks to come.
Regularly updated problem-patch chart
This table provides the status of problem patches reported in previous Patch Watch columns. Patches listed below as safe to install will be removed from the next updated table. For Microsoft’s list of recently released patches, go to the MS Safety & Security Center PC Security page.
Patch | Released | Description | Status |
---|---|---|---|
2686509 | 05-08 | Kernel Mode Driver; install issues on XP (updated status) | Skip |
2699779 | 06-12 | Office 15 installation fix (updated status) | Skip |
2709630 | 06-12 | Network domain sign-in delays (updated status) | Skip |
2592687 | 10-23 | Windows RDP 8.0 update for Win7 SP1 | Skip |
2574819 | 10-23 | Adds DTLS support to Win7 SP1 | Skip |
2750841 | 11-13 | MS/OpenDNS IPv6 conflict | Skip |
2553272 | 08-14 | Office 2010 stability/performance fixes | Wait |
2598289 | 08-14 | Office 2010 stability/performance fixes | Wait |
2661254 | 08-14 | Minimum certificate key length | Wait |
2735855 | 09-11 | Windows Filtering Platform: potential third-party firewall impact | Wait |
2553402 | 10-09 | MS FAST Search Server 2010 for SharePoint SP1 | Wait |
2731771 | 10-09 | Time-zone conversion | Wait |
2739159 | 10-09 | Windows 7 encryption | Wait |
2754849 | 10-09 | SQL Server; see MS12-070 for complete patch list | Wait |
2756822 | 10-09 | Cumulative time-zone update | Wait |
2745030 | 11-13 | .NET updates; see MS12-074 for complete patch list | Wait |
2732487 | 08-14 | Win7 sleep-mode hotfix | Optional |
2647753 | 10-09 | Printing core components — timestamp reissue | Optional |
2732487 | 10-09 | Segoe font — timestamp reissue | Optional |
2770816 | 10-23 | Install only if KB 2756872 fails; check MS Support site for details | Optional |
2687314 | 10-09 | Office Compatibility | Install |
2705219 | 10-09 | Networking components — timestamp reissue | Install |
2724197 | 10-09 | Windows Kernel | Install |
2731847 | 10-09 | Kernel update — timestamp reissue | Install |
2732500 | 10-09 | Win7 System Restore failures — timestamp reissue | Install |
2741517 | 10-09 | MS Office (HTML Sanitization Component); see MS12-066 for complete patch list | Install |
2742319 | 10-09 | MS Word; see MS12-064 for complete patch list | Install |
2743555 | 10-09 | Windows Kerberos server | Install |
2749655 | 10-09 | Certificate timestamp proactive fix | Install |
2754670 | 10-09 | MS Works 9 | Install |
2756485 | 10-09 | Exchange 2003 — timestamp reissue | Install |
2756496 | 10-09 | Exchange 2007 — timestamp reissue | Install |
2756497 | 10-09 | Exchange 2010 — timestamp reissue | Install |
2756872 | 10-09 | Windows 8 cumulative update | Install |
2720184 | 11-13 | Excel vulnerabilities; see MS12-076 for complete patch list | Install |
2727528 | 11-13 | Windows Briefcase | Install |
2761226 | 11-13 | TrueType kernel | Install |
2761451 | 11-13 | IE 9 cumulative update | Install |
Status recommendations: Skip — patch not needed; Hold — do not install until its problems are resolved; Wait — hold off temporarily while the patch is tested; Optional — not critical, use if wanted; Install — OK to apply.
Managing news in a high-tech company town
The widely covered and “immediate” departure of Steven Sinofsky, the now-former Windows chief at Microsoft, late Monday night is a big story.
It’s also a story full of speculation and qualifiers such as “some say,” when the topic turns to why Sinofsky left the company.
Steve Ballmer, longtime CEO of Microsoft, and Steve Sinofsky both made public statements about the parting of the ways, and in neither case are frank motives revealed nor is linen — clean, dirty, or otherwise — aired.
In the greater Seattle region there’s no shortage of folks with direct experience of working for or with Sinofsky — or his boss, Ballmer. And as long as the conversation is private, plenty of people are more than eager to ponder the reasons for the abrupt end to Sinofsky’s Microsoft career after 23 years at the company.
But don’t expect current or former Microsofties to go on the record for a published account of anything that happens at Microsoft. It rarely happens. One reason for the careful public silence is the nondisclosure agreement every Microsoft employee and contractor signs. Disclosure is an employment-ending offense at Microsoft.
Another reason for prudence is that the Seattle metropolitan region (which includes Redmond) is stuffed full of engineers and marketing folks who work or have worked for Microsoft, Amazon, Boeing, Google (locally and in California), and a host of hopeful and growing spinoff tech companies. All those current and former employees and entrepreneurs plan to, and likely will, work with one another again — as long as they can trust each other to protect corporate secrets.
I worked for Microsoft Press, the company’s book-publishing division, for more than 20 years. I have plenty of current and former Microsoft friends and colleagues with whom to discuss Microsoft matters — as long as I don’t attach their names to any published statements.
Strictly off the record, my contacts affirm what everyone else says: Sinofsky was exceptionally effective but also extremely difficult. And although both Steves have enemies within the company, Sinofsky had more. Challengers for power get elbowed out of Microsoft.
But nobody is saying anything about the success of Windows 8 or whether its public reception in any way undid Steven Sinofsky’s career.
Don’t depend on either Steve Sinofsky or Steve Ballmer to explain any time soon exactly what happened Monday. And it’s unlikely many other Microsofties, current or former, will speculate publicly about it, either.
Publisher: AskWoody LLC (woody@askwoody.com); editor: Tracey Capen (editor@askwoody.com).
Trademarks: Microsoft and Windows are registered trademarks of Microsoft Corporation. AskWoody, Windows Secrets Newsletter, WindowsSecrets.com, WinFind, Windows Gizmos, Security Baseline, Perimeter Scan, Wacky Web Week, the Windows Secrets Logo Design (W, S or road, and Star), and the slogan Everything Microsoft Forgot to Mention all are trademarks and service marks of AskWoody LLC. All other marks are the trademarks or service marks of their respective owners.
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