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(Edited by HansV to make URL clickable – see Help 19)

The secret of copying the tracked changes is to turn track changes off before copying. See this Editorium article http://lists.topica.com/lists/editorium/re…?mid=1717333964[/url]
The next issue has a response from a reader who says it’s a feature, not a bug. I agree because I, too, keep a style sheet and need to copy the accepted change quickly. I grant, though, that for most other copying I want to keep the tracked changed in the new file.

Pam

I want to thank you, too. I’ll be trying out your macro this week.

I want to point out though that my example of what you could lose using my macro is mistaken. Comments are deleted, not accepted. But one could lose insertions and deletions with my poor macro because of the toggle characteristic. I’ll feel a lot safer once I have yours installed and running.

The formatting balloons annoy me, too. You can get rid of them manually by clicking the down arrow next to Show on the Reviewing toolbar. In the show dropdown, clear the Comments, Ink Annotations, and Insertions & Deletions checkboxes, leaving Formatting still checked. Only formatting changes should show up in the document. Now you can accept all changes shown. Go back and check the boxes for the things you want to see.

It’s tedious to do and time consuming because of Word’s unfortunate behavior of dropping out of the Show dropdown with each mouse click. I found myself clearing the formatting balloons often (every hour or whenever to doc got too cluttered), so I recently recorded a macro to do the job. It has worked fine for me this past month. I put the macro on my toolbar and have been happily clicking the formatting balloons away.

I was going to send the macro in this post but stopped to look at the code. I see now that it could be dangerous. It appears that the ShowComments, etc., commands (e.g., WordBasic.ShowComments) are just toggles, because in my macro they appear before and after the AcceptAllChangesShown command. That means that, if for some reason you’ve, say, cleared the Comments checkbox, the macro would check it and then delete comments along with the formatting. At least that’s how it looks. Testing the state of the checkbox is way beyond my skills, so I may just remove the macro from the tool bar.

Nonetheless, the manual method works.

Pam

I get that behavior, too, if “when selecting, automatically select entire word” is selected (in Tools > Options > Edit tab). I nearly always work with that feature cleared (unchecked), because an an editor, I’m always wanting to get at the beginnings and ends of words.

Pam C

This very question came up on the Word-PC list last week. Here was Bonnie Granat’s answer:

1. Ctrl+apostrophe key.
2. Apostrophe key.

You can get single quotation marks and doubles to face any way you want —
for the reverse direction: Ctrl+tilde and then either the single or double
quotation mark key.

Pam Caswell