Replies

I got rid of ” Char char” by first deleting the opening space from the style name and then deleting the style from the Style dialog or sometimes from the styles pane (but not the organizer) as long as I click in an open area of the pane after the delete.

A couple more things.
(1)The problem seems to be changing. At first char char was only appended to a paragraph style name, like Heading 1 Char. These are the styles that the char char removal macros can clean up. About a year and a half ago I began to see styles named “Char” and “Char Char” on their own; they showed up in alphabetical order in the styles list. If they are present, the removal macros don’t work, but if you delete them by hand, the macros will (well, for me, the one from Word Hacks did) work on the rest. About 7 or 8 months ago, I began to see ” Char” and ” Char Char”–note the opening space. These were even harder to detect and delete: I had to select them from the Styles to be visible section of Format settings. When they do show in the styles list they are at the top. I tried a variety of things to delete them, including changing the link to none, but nothing worked consistently until I read in another forum about deleting the leading space. Just last week, I received another Char Char variation: a file from a customer in which about half the paragraphs had a blank style name, but it was a linked style. Fortunately, it was teh only abnormal style in the doc and was easy to delete. Has anyone else noticed these changes?

(2) A previous poster post 604,042 commented that in Word 2007, one cannot delete linked styles. But I was able to easily delete your ” Char Char” style today in my evaluation copy of Word 2007. Also at the bottom of the pane, there’s a button to “unlink styles.” I didn’t have a file with linked styles to test the feature, so I’m hoping someone else can.

Pam

Table borders are toggles. Apply once and they’re on; apply again and they’re off. That may account for your missing borders. Try setting the all borders in your table to none before applying the table style. Let us know the result.

I don’t use Word’s table styles (1) because of an odd limitation that Table Normal cannot be set to be smaller than Normal and (2) because the scientific and technical the tables I edit are too complicated for this approach. In many sci/tech doc styles, the column headings are centered; the row headings are flush left; and the text in the table body columns is left, centered, right, or decimal aligned depending on the content (all in the interest of readability). They may are also bold, background shaded, italicized, etc., in the interest of looks. So I create regular paragraph styles called table heads, table text (left aligned), and table bullets (left aligned), at a minimum. And, because the alignment in the table body has to be tinkered with on a column-by-column basis, I apply manual formatting over the table text style for the rest.

I am interested in hearing how well Word’s table styles work for you and others.

Pam

OK. I think I found it. In the Customize Outline Numbered List window, change the Number position from “Right” to “Left”. I also specified the font, size, and boldness of Chapter x here, which was showing up in the normal font. In the Modify Style window, change the paragraph alignment for heading 1 from left to centered.

Number position is used to align the numbers in a list–usually between the left margin and the tab. It is very helpful if your style requires that list enumerations be aligned on the decimal point. So believe it or not, Word was doing what it had been told to do: It was right aligning the number with the center of the doc width.

Good luck,
Pam

In additional to Hans’s solution, here’s another thought:

If your chapter heads are not centering properly, they probably have a tab between the number and the actual chapter title. To remove that tab, you need to modify the style’s outline numbering again. In the Customize Outline Numbering dialog box, go ahead and put “Chapter” before your number (and any punctuation you want after it). If the More button is showing in the upper right of the box, click it to expose the additional choices. One of them is “Follow number with:” The default value is Tab. Change it to either Space or None. And OK you way out of the menus.

A less likely cause of the bad centering is extra leading or trailing spaces in the headings. Strip those with a search and replace.

And always try things out on a copy first.

Good luck,
Pam

In many scholarly and technical books and journals, the lowest level of heading is run into the paragraph. If these run-in headings need to appear in the table of contents or if they must be seen the outline structure of the doc as a headind, one could use Word’s style separator. In your case, modify the next level below the lowest displayed heading in your doc to be based on (& the same as, but this isn’t strictly necessary) the body type style (usually normal) but make it bold and numbered. Add the style separator to your toolbar if it’s not already there. Type your heading paragraph (with the paragraph return or pilcrow) and apply the style. Type the text paragraph. Put your cursor anywhere in the soon-to-be run-in heading and click the style separator button. Word essentially applies the hidden style to the pilcrow and and the text paragraph is pulled up to the same line as the heading.

I’ve only used this feature near the end of the publishing cycle, so I don’t know how robust it is in a team writing environment. But it should be much better than just making the first few words bold.

Pam

In the Show; drop down at the bottom of the Styles pane, click custom. In the Format Settings dialog, choose a category (I use available styles), then in the Styles to be visible window, scroll down to the bottom. There you should find all of the TOC styles. Click the ones you want to modify. Then click OK to close the Format Settings dialog. They will appear in the list you chose for them and will be available for updating as you see fit.

If you don’t want to see the TOC styles in your Styles panel list, you can modify them while still “in” the Format Settings dialog. Click the Styles button at the lower left of the Format Settings dialog. From the Style dialog box, highlight the style you want and click the modify button. Note that the Style dialog look a lot like the one you get to from Insert > Reference > Index and Tables > Table of Contents tab > Modify button—but with more options.

Pam

Edited:

Actually this is still the automatically update problem, this time with style TOC 1. You’ve noticed that your heading “Table of Contents” has the style TOC 1 and of course it should not. The level 1 heads in your contents list are also TOC 1. This doesn’t appear to be so because the formatting toolbar calls it Hyperlink; even reveal formatting (in 2003) identifies the Hyperlink character style but not the underlying style. But if you temporarily delete the hyperlink style, TOC 1, TOC 2, etc. will appear in the toolbar. Out of the box, Word has all the TOC styles set to update automatically.

Your simplest (but, to me, not the best) fix is to first clear the formatting from “Table of Contents” and then format it the way you want it —or apply a style (not one of the heading styles) to it.

My more complete fix is to go into the TOC styles and clear the automatically update boxes. That is one of the first things I do when I work on a document with a TOC.

I hope this is clearer.
Good luck,
Pam

Try this on a copy. Note that I’m using Word 2003.

Go into Tools > Opt ions > User Information and change the user name & initials temporarily. Make a note of the original information. Back in the doc with the markup showing and track changes turned on, do a wildcard search for [space]{2,} and replace it with a [space]. — Word will find the already marked double spaces and the “new space” and replace them again, but this time as a change made by your temporary user. — #Click the Show dropdown arrow on the Reviewing tool bar and then move to the Reviewers subdropdown. Clear a box for any reviewer that is not your temporary user name. If there are many reviewer names, repeat from # until only your temporary name remains. (Does that remind you of knitting instructions?) The only changes showing should be your newly replaced spaces. Now accept all changes **shown**. The result should be one space and no markup. Now change your user information back to the original and turn on all the reviewers changes.

You could do this with regular search and replace (two spaces to one), but you’d have to run it twice, since the first iteration would leave you with two spaces again but without markup.

Good luck,
Pam

Your numeric dates seem to be in a separate style from the other items (year, month, and day names). Would modifying the style (change font color) be an acceptable approach?

Pam C

I have not heard of the 142-style limitation, but I do know that the TOC styles don’t show up in the All Styles version (or any other) of the Styles and Formatting pane unless you specifically select them. You do this from the “Styles to be visible” section of the Format Setting dialog. (You get there by clicking Custom in the Show drop down at the bottom of the pane.) I generally use “Available styles” so I make them show up in that list.

Pam C

Yes, the table of figures is clickable. The h in the code is the switch for hyperlinks. I was pondering the use of bookmarks when Hans’ latest message came through post 602,833 . His advice there is, I believe, the answer to your problem.

Pam

If you are uncomfortable with the switches, as am I –at least until I learn them better– you might try what I use to get figure and table lists, which appear after the main TOC. I’m usually working with docs nearing final, so Word’s autonumbering has been removed and we’ve used custom table and figure styles for the captions. As far as I can tell, you can generate any list of styled paragraphs using this method.

I usually leave one return after the main TOC, but that may not be necessary. From the Index and Tables dialog box, choose the Table of figures tab. Choose none for the caption label. Then click the options tab. Click the Style box that appears after Build table of figures from” and then choose the style you want to collect in your special TOC.

Word generates code like this:
{ TOC o “1-3” h z u }

{ TOC h z t “Caption – Figure,1” c }

{ TOC h z t “Caption – Table,1” c }

where Caption – Figure and Caption – Table are my custom style names.

Pam
Freelance writer/editor

In addition to the previous post, make sure that your template is still attached. If the template has been moved or renamed or if the file is on a computer that has no access to the path where the template is, Word won’t be able to find it. That means that after your affirmative response to “Do you want to save changes to the document template”, Word will probably save the changes to the Normal template. Note that the last attached template name will appear in the Document Template input box, even if it is not available to Word. How can you tell? From a copy of your document (for safety’s sake), go to the Templates and Add-Ins dialog box and click OK. If Word can’t find the template, it will give this message “This document template does not exist.”

HTH,
Pam

Yes, you can change the full justification choice at any time (or change it back). In 2003 it will only apply to the document you selected it in, but it will stick with that document unless you change it.

Pam

Have you tried selecting “do full justification like Word Perfect 6.x for Windows” from the tools/options/compatability tab? Because Word Perfect, like many layout programs, both reduces and expands word spacing, the result is more typographical. Word normally only expands word spaces when doing full justification. Try this out on a copy because your doc may be completely repaginated, particularly if you have widow and orphan control on.

Pam