Replies

Thanks, Phil – I did check that – no hidden text. In fact all of the the font attributes

Apologies in advance for the length of this post (figured more info better than less) and hoping that someone have the answer to this or that they may have encountered it before and did the usual searches but came up empty.
Using Win95 NT, Word 97 (probably Word8 or9?? as we have the upgrades/patches). Client uses Word97 – unsure if they are Win95/98 or NT. Only recent change on our end is upgrading to Outlook 2000.
So here it is: we have a document that was OCR’d, the OCR doc was saved as

Hmm. When I checked the direct formatting on the definitions I didn’t ‘register’ what the style window indicated & it’s worth checking out. Thanks for the answer.

Just in case I’ve never said it – Thank you. I have garnered valuable info here. I will check out the threads you’ve pointed me to & will have a closer look tomorrow when my face is awake.

Thanks so much for spending time on this post, Lief. You’re the best!
I’ve created a followup folder and from now on will make sure I “add to favorites”. I have a suspicion that I may have found that information out from one of the links mentioned in the post and will try a Google search to try to locate.

Thanks a million for your assistance. Not the post I recall but maybe in one of the posts there was a reference to another site (like Charles Kenyon) and I found the info there.
But I really like the idea of your “follow-up” folder. How do I do that?? Do I do a Ctrl+C = copy of posts and then add them to the folder? Or do file, save as, and add them to the folder? Off to work now …

Thanks for the reply. Alas it is not the post I’m seeking. On my home pc I did find a note to myself on my calendar dated January 26, 2001 along the following lines:
“Found good info today on-line regarding dupliating docs. Fwd to ofc & try this out. M/be worth communicating to users?”
Briefly, experts suggest that if you duplicate a document, NEVER open it and do a save as (i.e. as in name edited out Joe’s Blah Agreements 1-11. They were all based on the original doc. Other side uses Track Changes, known to corrupt esp when duplicating a doc for version 2). The experts are suggesting do File, New, choose the appropriate template and insert the file and then do Save As.
So, Leif. Thanks and that’s about as close as I can come to finding the phantom post. I need to get some sleep … and then I’ll try the search again with some info from my ‘note to followup’. Pity I didn’t do the followup …

Yes!!! that irked me too. Always wondered why the chevron wasn’t able to work to show items off the toolbar. Bugged me enough so I created my own toolbar with stuff on it I wanted & was not available through sh/cut keys and cleaned out some of the standard items I deemed unnecesary.

Hi Chris – Yes, I did hear from the person who requested the template and will be sending it on to him as soon as I add in a couple of specifics he’s asked for. I don’t mind providing you with a copy as well. However I first need to “rejig” it on my home computer so I’m not leaking “metadata” about my law firm and I want to make sure I don’t get debug errors i.e. looking for our “firm.dot”, etc. Couple of days or so …

Indeed~

Ah, yes, Phil. Unfortunately for software support types, lawyers do not consider contract reading to be unwieldy – I think it’s their bedtime reading and it’s only the software /help desk/support people who cringe. But I know that we’re particularly lucky inasmuch as we have created templates that really work with Word’s ‘complicated’ (now isn’t THAT polite of me!) numbering system. And although we curse the intricacies of Word’s numbering we do seem to have mastered the beast. Not alone of course but with great input from Woody et al, Microsystems, the great MVP sites, all you people here at the Lounge, etc., etc.
Very Best, Phil. I’ve enjoyed reading your responses at Woody’s and at another location for many years.

We’ve got some very stable templates and don’t have any problems (unless of course someone decides to cut & paste from other docs – such as WP – without using Paste Special bringing in extraneous styles. Then they come crying for help and we do our trouble-shooting).
But Phil … only 4 levels? We’re talking lawyers here (no offence Charles K – I enjoy your addbalance stuff and especially your non-lawyerlike approach to document management! Our guys (especially the big corporate real estate types) frequently utilize all of headings 1-9 and then use Schedule, Appendix, Exhibits styles. I try to tell them when their documents exceed 150 pages they’ve said too much!

Try this Article at MS: http://Q168804 – WD97: Operating Parameter Limitations and Specifications[/url]

I have more detailed & efficient instructions on my office pc, but the following has worked for me:
1. Open the picture in your graphics program and copy it to the clipboard.
2. Start your mail merge in the normal fashion. When you get to the task of inserting the mail merge fields, just type the word picture on the first line*. Proceed with your insertion of the merge fields.
3. When you get to the page that has all the labels with the fields listed, go to Edit, Replace. In the Find What filed, type picture. In the Replace with field, type ^c. Choose Replace All and the word picture will be replaced with the copy of the picture in the clipboard.
*Actually

I hope this makes sense — you’ve said you want to dispense with Heading 1. Why? Within the legal community Heading 1 may very well be “Article 1” (or “One”). If you want to call is “Section 1” (again, in the legal community, normally obtained through heading 2) you can just adjust heading 1 to show “Section” 1 – rather than Article 1. As you are aware, Headings 1-9 are shipped with Word and can be modified to suit your firm/company’s requirements but you’ll run into difficulties, if for example, you want to create a style called heading 10. It will allow the style creation, but linking it in B&N is a problem.
If for some reason you need to create a new document based on a particular template and need to disregard Heading 1, you can run into difficulties as Word works on the premise of “restart numbering after higher level list”. You could modify Heading 1 style to suit the document but you’d need to step through all the styles (Headings 1-9) to adjust those styles for that particular document.
You can add all the styles you want within your template, for example: your Document is finished but you need to add Schedules which require numbering used by say, Headings 1-4. You can’t use Headings 1-4 in the Schedules without messing up the front end of the doc. So you create a new style and call it, say, “Schedule 1”. This will allow you to have Schedule 1 using “1” as in Heading 1; create a style called Schedule 2 (using your heading 2 numbering – say (a)); Schedule 3 (…”(i”)), …etc. And of course, your shortcut keys will need to be adjusted for those newly-created styles. i.e. Heading 1 we have assigned to Alt+1; Heading 2 is Alt+2, etc. For Schedule 1 we use Alt+Shift+1, etc. etc. HTH