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Are all of your footnotes only 1 paragraph by any chance?

If so, Hans and you other macro writers — could a macro be written that would work thru the footnote pane by

going to the end of each footnote paragraph, stepping forward 2, then deleting 1,

then repeating thru to the end?

If “Use passim” is checked in the INSERT–REFERENCE–INDEX AND TABLES TOA window, citations that are mentioned 5 or more times in the doc aren’t page-numbered in the TOA–the word “passim” appears instead of page numbers.

Passim means “scattered” or “everywhere” (something like that). I don’t know when it is permissible to use passim in a TOA. I haven’t seen it used here in all my 18 years with the firm.

[Apparently passim can also be used inside a citation, in place of the pinpoint cite, if the point being made is referenced frequently in the source: Smith v. Jones, 123 U.S. 456 passim (1998). I learned this just recently, from the book “Cite-Checker” 2d, Aspen Publ. 2008 (Deborah E. Bouchoux, author).]

Anyway, just un-check “Use passim” to make real page numbers appear.

It isn’t really any simpler, but you can also rename the category name, even renaming it to a blank space.

In the “Mark Citation” window (Alt-Shift-i) press the “Category…” button (on the right hand side), and you are presented with a space in which to type new names for the categories.

Just deleting the existing names in this space doesn’t hold — they regenerate — but pressing the spacebar a couple times, rather than entering text, will produce a blank space instead of a category name on the TOA Heading line when you insert or refresh your TOA.

Easier probably, tho, to just redefine the TOA Heading style to white, as you said. You could also redefine that style to be very very short, and it would hardly even be noticeable.

Another idea, very visual:

3) To globally “mark” every bullet character that has been hard-typed in, you could copy and insert that bullet character into EDIT-FIND, and also on-check the “Highlight all items found in” checkbox just below the “Find what” box. Then pressing “Find All” will temporarily highlight all of the manual bullets in the doc.

If the question is “how can I tell which of these TWO paragraphs has a bullet character typed as the first character, and which is auto-bulleted,” rather than “which of these TWO THOUSAND paragraphs,” there are two easy indicators:

1) On the Formatting toolbar, a button is provided (by default in that toolbar, I think) that can be pressed to “bullet” a paragraph, and when the cursor is resting in such a bulleted paragraph, the button bears its “depressed” look, but if the bullet has been manually inserted, the button looks non-depressed (hmm, what would Freud say?).

2) Pressing Shift-F1 opens the “Reveal Formatting” sidebar, and, with the cursor in any paragraph, such things as font and language and bullets or no bullets are spelled out in the sidebar (not sure “sidebar” is correct name for this info box that is docked on the right side, sorry).

Judy

Thanks, Hans. Yes, TA fields. I like your macro (I learned a couple things from it), but it doesn’t quite achieve my goal, which is to have the all the text in TA fields in a different colored font, but leave the original cite unchanged color-wise.

What I’ve decided, for now, is to globally highlight (with the highlighter) the fields using FIND and REPLACE:

FIND: ^d
REPLACE WITH: [format: Highlight]

Highlighting works even better than a font color change, it turns out, in improving readability by differentiating real text from hidden-in-a-field text. The problem with highlighted TA fields is, of course, that the citations will also be highlighted in the Table of Authorities, when it is refreshed. (Same problem with changed font color.)

It’s simple enuf to globally highlight the fields, and also to select and un-highlight the table, so I may not combine the steps in a macro. But I might anyway — the macro steps would be

Globally find and replace fields with highlight
Select the Table of Authorities (or select section 2, which is generally where the TOA resides)
Change highlighting to “none”

If you think of anything else, please let me know! And thanks again.

Judy

Do you have the “Style Area” open when you are working with this table? If so, and you accidentally double-click on a style name in that area, a Styles window will open. It opens in the middle of the screen, for me, and it can be closed by hitting Escape (or clicking the X in the upper right corner of the window).

If that is what is happening, you could work with the Style Area off (closed) — there’d be no style names to accidentally click on that way.

To close the Style Area, drag its vertical right borderline all the way to the left and just drop it off the cliff. (To open it, go to “Tools–Options–View–Outline and Normal options–Style area width”.)
——————-
The only other possibility I can think of, to explain what is happening, is that you have discovered a trigger that opens the Style Area. Very Indiana Jones! (Or maybe it’s common knowledge to others, but it’s not to me — and I sure would like to know how it’s done.)

Do you happen to have a toolbar docked on that left-hand side? Is it a single click or a double that opens this thing?

“Mutant-documents,” I love it — I hope you don’t mind if I borrow that phrase, Mike…

Judy (I see typos. They’re everywhere…)

Thanks for your thanks, Hans! And Stuart — I hadn’t realized that the order was respected, thank you for that “news to me” morsel!

The p-less 2s1 thing must come from an old old version of Word, because I’ve been using it (#s#) for over a decade, I’m sure. Possibly 2 decades! Heck, it might have been Word for DOS.

Remember when Word (for DOS) came with 2 manuals, one a “How-To” and the other a Reference manual that worked thru every command under every menu item, from left to right and top to bottom, telling us all there was to know about each command? I loved that book, and long for a modern edition of it. Tho I realize that such an opus would fill several volumes, these days…

Is the p actually necessary? In playing around with this, I get the same results from

p2s1,p1s2,p2s3

as I do from

2s1,1s2,2s3.

Also I notice that this page and section printing scheme only works if the page numbering is restarted at 1 (or probably any other number) in each section, and not if the pages are numbered consecutively from beginning to end of the doc. I suppose this is logical, but it surprises me.

It can be done! I believe the page range to enter for pages 3-6 of section 4, for example, would be 3s4-6s4.

I don’t know if there are ways to easily designate printing pages 3-6 of multiple sections, like sections 4 and 10 and 92.

Yes, I usually use left alignment and tabs, too. Sometimes, tho, with larger or more complex equations, I’ll build a little one-row table (with no borders showing when printed). One column has the equation(s), and the column to the right of it holds the number. This way I have some control over where the number falls in relation to the equation (e.g., aligned with the top of the equation, or the middle, or the bottom).

We used to see this a lot, too, and had pretty good luck by reducing the amount of paragraph space above and/or below in the Footnote Text style (or just in the footnote at fault). Amazing what a point or two will do sometimes.

Be sure not to skip JSCHER’s advice about VISIBILITY in his post #701,271.

You’ve got to be able to SEE the culprits that are breaking your lines, before you can remove them. (Well, I have to, anyway.)

I usually leave the setting TOOLS/OPTIONS/VIEW/FORMATTING MARKS set to “ALL”, so that I can see everything that’s happening in the document.

But to toggle that view on and off, press . (That’s the 8/* key, top row of main keyboard).

Additionally, there is the “Allow row to break across pages” setting that can be un-checked, within a table. I believe you must select the whole table, as opposed to just placing the cursor anywhere in the table, and then find the setting at TABLE–TABLE PROPERTIES–ROW. Un-checking that “Allow row to break across pages” option will prevent cells from breaking across pages, regardless of the content of the cell, if I’m not mistaken.