Replies

Try this:

-create a new column on the first table,

-convert the second table to text (separated with paragraph marks)

(conversion can be done quickly using table menu/ribbon commands),

-select and copy all of the resulting new list, including paragraph marks,

-select the new column, and

-paste (ctrl-v).

The copied text should copy perfectly into the individual cells of the new column.

some right Y-axes have labels and some do not

Would it be it possible, in the originating program, to add a dummy label to the right Y-axis in WHITE font? Seems like then it would select and paste in at the same size, but no text would be visible.

Judy

I’ve seen garbling when I’ve down-zoomed to 80% or so, too. Well, maybe that’s just in the Net — refreshing clears it.

In Word I’ve seen that Verdana font (which I like) doesn’t always display or even print properly, so I don’t use it in client documents. This is, I suppose, another driver issue, but trying a different font might be interesting.

Hmm. There is a setting in Tools-Options-Security that removes personal data upon save. Which sounds like a good idea, but wreaks havoc with redlining intentions, sometimes. When it is ticked (I learned that word here, “ticked” — from our European writers probably — and am charmed by it), after the first save, all track-changes hover-text reverts to “Author.” And I believe that this is a document-specific setting.

Judy

Wow, Andrew, I’ll have to try that bottom row thing — very nifty sounding!

the table should be one row, two columns.

On the other hand, Ben, I’m wondering if you’re meaning 1 column and 2 rows, and you have a 1-column table of, say, 50 screenshots, and the other table is a 1-column table of 50 captions, and what you need is to shuffle them together into a 1-column table whose consecutive rows contain screenshot, then caption, then screenshot, then caption, etc. Like a shuffled deck of cards.

And I can’t think of a way to do that. It would be doable to have the screenshots and their captions in side-by-side columns, if you didn’t mind the caption being to the left of the picture (or the right) rather than below.

Judy

At my firm we’re experiencing major delays when we open documents in 2007 that are attached to .dots.

Our .dots are on our network, and at open now, in 2007, we get the message “opening (template name).dot.” It can take a minute or more for the message to close, and for the .dot and .doc to open.

Attaching those same docs to the same templates, after the templates have been converted to .dotm, solves the lag. As does just removing any template attachment. We’re just left with that frustrating initial opening process.

So you currently have 2 tables in the same doc, and want to turn them into one?

I usually add columns to one or the other table, so that they both have the same number of columns, and then convert both TABLES TO TEXT (in 2003, that’s at TABLE-CONVERT).

The result should be that there are now tabs where empty cells were. Remove empty paragraphs between the two groups of text. Select all of the text and tabs (from both tables), and do another conversion, from TEXT TO TABLE.

If feasible, I apply normal.sty to all of the text before I convert it back to a table, to remove tab settings.

Judy

PrintScreens is all I can think of. I’ll be following this post tho, hoping someone can answer, because I’d love to be able to print that view! Great for styles-teaching materials.

Judy, with regard to changing the default behavior, did you open up to your Normal.dot to check whether it was stuck with that setting for some reason?

Thank you, Gary, I can’t believe I never thought of that, and of course the column setting could be fixed in Normal.dot, permanently (and now has been). I feel like such a dork!

Judy

Check your column settings — I have a version of Word that opens new documents with a one-column setting of 6″, and I’ve never figured out how to override that default. You can see it better in print layout view (if “text boundaries” are set to show). It looks like it has a 1.5″ right margin even tho the margins are all set to 1″. Just re-selecting one column, in the column settings, fixes it. (I added the columns button to a toolbar so it could be done quickly.)

Judy

Ah, so if I understand, you have several occurrences of one style, “Style 2”, which, in just one occurrence, you want to be all caps, in the text only, not in the TOC.

The only thing I can think of is to use (or make up) a different style, defined to be all caps, for that one all-caps heading (and add the new style to the TOC options so it will be included in the table).

(Styles are wonderful, aren’t they, but sometimes they’re trouble…)

Judy

It sounds like your subsequent heading styles are dependent on the first heading style, and so, headings “2” and beyond adopt all of the first heading settings that aren’t specifically defined otherwise in those subsequent heading styles. If this is the case, you may need to redefine each of the subsequent heading styles to be specifically not all caps. (This is my experience with the same scenario, at least.)

Or redefine the level 2 heading, and make all the others dependent on it.

And I say it’s a bug in Word, a very old bug.

Select the problem paragraphs, or even just the paragraph marks at the end of the paragraphs, and “Accept Changes.” Not sure this has always cured the problem for me, tho.

(Gary said pretty much what I was about to post, but since I’ve got it all typed up, I’m going to post it anyway!)

Three things that have caused similar situations for me:

(1) some or all of the text is marked to be in another language, or

(2) some or all of the text has no language applied to it at all, or

(3) the text has had SpellCheck run on it previously and is retaining the “ignore” instructions applied by the previous user.

Re (1): Text for documents in my office comes from all over the place, and often has a language setting (and styles) other than ours applied to bits and pieces of it. I’ve gotten into the habit of, when I get documents that have been edited by other users, (a) selecting all of the text in the document, and (b) then hard-applying the language I need (and also un-ticking “Do not check spelling or grammar”).

These Set Language settings can be reached via the “Set Language” icon on the Review tab, Proofing Group. (I’ve added that command to my QAT because I use it so often.).

In the Set Language window I always physically click on my language, even if it is already highlighted, because I don’t trust the window to be an accurate reflection of every language in my document.

Re (2): Our Scan/OCR software has an output setting of “no formatting,” and it took me a while to figure out that “no formatting” involved more than just paragraph settings and font settings, it also means there is no language at all applied to the resulting text! So, as above for (1), I select all and proceed to “Set Language.”

Re (3): F7 opens the Spelling Window (on Review ribbon), which displays an “Options” button, which opens the Word Options Proofing window, on which is a “Recheck document” button. Pushing Recheck document clears all the previous “ignore” instructions, and SpellCheck will again stop on all unknown words.

By the way, This “Recheck document” command can be added to the QAT, but it doesn’t seem to work there, for me anyway. In fact, this command, when added to custom toolbars in Word 2003, never worked for me either.

Judy

Here’s another possible strategy:

You could start with a global “find” of Emphasis style (place no characters or spaces in the “find” box – it’s to be empty), the “replace” being just a different font color, let’s say blue (again, no characters or spaces in the “replace” box). You will not lose the Emphasis style, but all text having Emphasis style applied will now also be hard-formatted to blue.

Then you could search for “Style: Heading 1, Font color: Blue” and replace per your plan.

And then another quick global to undo the blue — “Font color: Blue” replaced with (for instance) “Font color: Auto”.

Judy