Replies

Andrew,
your macro also works for all the other aliases that creep into documents. Great idea.
I did find one problem however. It caused all the built-in styles to appear in the Styles-in-Use list.
I added an if statement (If sty.InUse = True Then) and now it doesn’t add those extra styles

Here is my modified version of your macro:

Sub RemoveStyleAliasesRevised()
‘ Reduce each style to its first alias.
‘ This will generally be the name of the built-in style.
‘ Modified JMcC to limit styles to those with .inUse flag set

Dim sty As Style

For Each sty In ActiveDocument.Styles
If sty.InUse = True Then
Debug.Print “Removing ” & sty & ” aliases”
sty.NameLocal = Split(sty.NameLocal, “,”)(0)
End If
Next sty
End Sub

Hi,
I suggest you define a character style “Author name” and set it to “Do not check spelling or grammar” (in Word 97 give it the language “No Proofing”). Put a button for this style on your formatting toolbar and whenever you enter an author’s name, select it and apply the style. From then on, the spellchecker should ignore the name. The advantage of this technique is that this requires no further maintenance.
Regards,
Judith

Hi,
I suggest you define a character style “Author name” and set it to “Do not check spelling or grammar” (in Word 97 give it the language “No Proofing”). Put a button for this style on your formatting toolbar and whenever you enter an author’s name, select it and apply the style. From then on, the spellchecker should ignore the name. The advantage of this technique is that this requires no further maintenance.
Regards,
Judith

(Edited by judithmc on 17-Dec-04 09:18. )

Sundog,
In the attached sample, you have “keep with next” set for BottomLineStyle. This gives it nowhere to legally break so it breaks where it wants.
I removed it and now the breaks are OK.

By the way, I strongly recommend space before, not space after. I prevents you having to define special styles like Last_List_Item.

Regards,
Judith

(Edited by judithmc on 17-Dec-04 09:18. )

Sundog,
In the attached sample, you have “keep with next” set for BottomLineStyle. This gives it nowhere to legally break so it breaks where it wants.
I removed it and now the breaks are OK.

By the way, I strongly recommend space before, not space after. I prevents you having to define special styles like Last_List_Item.

Regards,
Judith

Sundog,
In your sample, you have nested tables – that is, the second book starts a new table within the first table. You can see this if you turn on gridlines (the second book has a double grid line). You can confirm this by using Table->Convert to text and deselecting “Convert nested tables”.

I noticed that you have all your styles set to Automatically update – This is skating on thin ice – Letting Word define your styles ! I strongly recommend that you remove Automatic update. A lot of us turn off everything automatic as a matter of course.

Also, being a purist, I recommend that you only use tables for tabular data, not for forcing formatting. I believe you can achieve what you want by setting all your paragraph styles to be “Keep with next” except for your “Bottom line style” where you should turn it off. This will have the effect of forcing everything onto the next page unless the bottom line style fits on the current page.

Regards,
Judith

Sundog,
In your sample, you have nested tables – that is, the second book starts a new table within the first table. You can see this if you turn on gridlines (the second book has a double grid line). You can confirm this by using Table->Convert to text and deselecting “Convert nested tables”.

I noticed that you have all your styles set to Automatically update – This is skating on thin ice – Letting Word define your styles ! I strongly recommend that you remove Automatic update. A lot of us turn off everything automatic as a matter of course.

Also, being a purist, I recommend that you only use tables for tabular data, not for forcing formatting. I believe you can achieve what you want by setting all your paragraph styles to be “Keep with next” except for your “Bottom line style” where you should turn it off. This will have the effect of forcing everything onto the next page unless the bottom line style fits on the current page.

Regards,
Judith

Hi,
I’ve just tried out the Nuke Unused Styles macro. It’s something I’ve needed for a long time. I’m using Word 2000 SR-1.

After using the macro, I am having trouble with the Style Area in Normal View. Some style names will not display (for example, List Continue). The area is blank. Also the Style name drop-down box on the formatting tool bar is empty. When I select Format-> Style form the menu, it shows the style as “Normal”. I can scroll up and select List Continue if I’ve selected “All Styles”; I can modify it and the modifications are reflected in the document, but the style name never appears anywhere.
I suspect it may have something to do with the hidden attribute, but I don’t know how to fix it.
Thanks,
Judith

Hi,
I’ve just tried out the Nuke Unused Styles macro. It’s something I’ve needed for a long time. I’m using Word 2000 SR-1.

After using the macro, I am having trouble with the Style Area in Normal View. Some style names will not display (for example, List Continue). The area is blank. Also the Style name drop-down box on the formatting tool bar is empty. When I select Format-> Style form the menu, it shows the style as “Normal”. I can scroll up and select List Continue if I’ve selected “All Styles”; I can modify it and the modifications are reflected in the document, but the style name never appears anywhere.
I suspect it may have something to do with the hidden attribute, but I don’t know how to fix it.
Thanks,
Judith

Thank you for the prompt reply. The website was very helpful
Judith

Thank you for the prompt reply. The website was very helpful
Judith