Replies

Hi Pilgrim,
The basic cause of your problem with the date is that the template you downloaded uses the wrong field. It uses DATE instead of CREATEDATE. (The other posts have explained about fields) It is not a mistake you have made.
You can:
1) Edit the template to change the field code (you may not be confident enough to do this), or
2) Search around for another invoice template to use instead (time consuming)

Also, you could send feedback to Microsoft suggesting that the template should be changed.

best of luck,
Judith

I

IMHO

Hi,
I used the macro to convert my presentation Australian English. It works fine for the slides.
What additional code do I need to include the Notes pages in the conversion?
Thanks,

Thank you Hans and Tony.
It works perfectly.
I also tried the same techniques on Powerpoint presentations that had the same problem. It also worked in PowerPoint.
Many thanks,

There is a back up option in word
Tools->Options->Save->Always Create backup copy
It makes a file called “Backup of originaldocumentname” usually in the same directory as the original document. It does not provide complete security; it is overwritten when you re-open the original file.

Did the user have Tools->Options->Save->Allow Fast Saves on? This is a known cause of documents vanishing.
Regards,

(Edited by judithmc on 11-Mar-05 11:38. Added question at end.)

You guys are brilliant.
You answer my questions before I even ask them!
My task for today was to find out if it was possible to create an on-line “Index” to all our handover documentation.
A quick search of the forum and I have the answers: Yes, and I can do it in MSWord so it is maintainable.

Now to find an Adobe Acrobat forum so I can find out why my index entries don’t become hyperlinks but the TOC entries do. Can you point be to a suitable forum?
Thanks,
Judith

I’ve written a number of long documents in the past.
Instead of masterdocuments, I use the RD field in a shell document. The shell document can contain the Title pages, TOC, Table of Figures, list of RD fields and Index.
When you update and print the shell document, it gets all the TOC, TOF and index entries from all the referenced documents. You then print the chapters separately.
I sometimes use Folio-by-chapter numbering to avoid all the hassles of figuring out the page numbers for each chapter.

I did a quick scan of this forum looking for more discussion of the RD field method of managing long document but couldn’t find any.

Re the figures:
I always define a style called “Picture” which has “Keep with next” set and “Style for following paragraph = Caption”. I always put pictures inline and often use “link to “. Keeping pictures in the same directory as the text seems to help prevent them getting lost.

I followed this topic with interest.
Now I have another item (“reset the drawing grid from .32cm to .5cm “) to add to my long list of how to make Word work in metric.
1. Change the page size to A4
2. Change the margins to 3cm not 3.17cm etc
3. Change the default tab stops to 1 cm not 1.27cm
4. Redefine all the bullets and numbering to use cm distances
etc.

Does anyone have a comprehensive list? I am a contractor and every few months need to apply these settings at a new company.
Regards,
Judith

Amacs,
I thought so too, but it actually has many more uses than that.
Among other things bookmarks are great for putting in duplicates of text.
To follow what is happening in my instructions, I suggest that under Tools->Options->View, you turn on the display of bookmarks and also turn field shading to Always.

1. Write your page of text. Add a blank line.
2. Select all except the last paragraph mark.
3. Select Insert->Bookmark – Give it a name – You should see large square brackets around your text.
4. At the end of the page insert a cross reference to the bookmark. You should see your text repeated – this time shaded as a field.
5. Insert as many cross references as you need pages.
Whenever you change the text in the page, select all (Ctrl-A) and refresh (F9).

Note that in my attached file, the heading 1 style has been defined with a page break before it. This is how I usually control page breaks but it can also be done with manual page breaks.

Hi,
If you print 50 copies, won’t they all be numbered “Page 1”?

I suggest that you insert a bookmark around the whole page. Then insert as many references to the bookmark as the number of pages you need.
That way, you can make edits in the first page (the original text) and the edits will be reflected on all subsequent pages.

Regards,
Judith

Thank you, Tony.
That’s what I wanted: a moderated list.

Judith

I appeared to have the same problem. Track changes was definitely off, but changing to a different bulleted style showed as a tracked change.
In my case, I was able to accept changes. That’s when I discovered that the change was being credited to someone else. The other person could have added the bullets by direct formatting with trackchanges on and for some reason the changes only showed up when I applied the style.

Have you confirmed that the changes are displaying your initials?

Thanks for any light anyone can shed on this peculiarity.
Judith

I always use the Document approach with one significant difference. I put the document into the templates directory.
I get the system admin to make the templates directory ReadOnly to everyone but me (and a backup person).

When File->New is used, this displays both the templates and documents from the Templates directory. (This is an apparantly undocumented feature that has been around for a long time).

Thus you have the best of both worlds without any macros. When the user selects the doc, they are actually duplicating to a new document called “Document1” which is attached to “Normal”.
Don’t forget to make backup copies of Normal very regularly. Normal is very exposed to corruption, and to being overwitten by upgrades.

I also customise the Standard toolbar in Normal to remove New and replace it with File->New to encourage the use of templates.
Regards,
Judith

I always use the Document approach with one significant difference. I put the document into the templates directory.
I get the system admin to make the templates directory ReadOnly to everyone but me (and a backup person).

When File->New is used, this displays both the templates and documents from the Templates directory. (This is an apparantly undocumented feature that has been around for a long time).

Thus you have the best of both worlds without any macros. When the user selects the doc, they are actually duplicating to a new document called “Document1” which is attached to “Normal”.
Don’t forget to make backup copies of Normal very regularly. Normal is very exposed to corruption, and to being overwitten by upgrades.

I also customise the Standard toolbar in Normal to remove New and replace it with File->New to encourage the use of templates.
Regards,
Judith

Hi,
I’d like to suggest a differenct approach: Instead of deleting all the text that is in the style UG Only, redefine the style to be hidden. You can then save the sub-document. You won’t have lost any text, only hidden it.
This leaves the problem of the sequence numbers. I’d approach this with a macro that converts the sequence number switch n to c if it is in the UG Only Style (this prevents it from incrementing) (or use search and replace)
When you need the sub-document for the user guide, redefine the style to not hidden, convert the seq switches back to n and all will be well again.
Regards,
Judith

Andrew,
your macro also works for all the other aliases that creep into documents. Great idea.
I did find one problem however. It caused all the built-in styles to appear in the Styles-in-Use list.
I added an if statement (If sty.InUse = True Then) and now it doesn’t add those extra styles

Here is my modified version of your macro:

Sub RemoveStyleAliasesRevised()
‘ Reduce each style to its first alias.
‘ This will generally be the name of the built-in style.
‘ Modified JMcC to limit styles to those with .inUse flag set

Dim sty As Style

For Each sty In ActiveDocument.Styles
If sty.InUse = True Then
Debug.Print “Removing ” & sty & ” aliases”
sty.NameLocal = Split(sty.NameLocal, “,”)(0)
End If
Next sty
End Sub