Replies

In Word 2000 and earlier,( I haven’t tested later versions) it also removes all CHARACTER STYLES.
I consider this a bug.

Regards,

Thanks Hans.
I really appreciate your knowledge of Word and the time you spend helping others.
I changed the defaults in my document, in Normal.dot and in all my other templates and skeletons.
I also wrote it down in a document I’ve created on how I customise Word at each new job I go to.
many thanks

Hi,
I also create toolbars for common styles- both paragraph styles and characters styles. I then go further and remove all direct formatting icons from the standard and formatting tool bars. If the users can’t click on the Bullet button to create bullets, they are much more likely to use the bulleted styles I’ve set up. And if they can’t select Bold, they’re more likely to select my Emphasis icon.

About rogue styles, I once wrote a long macro to find all styles used in a document, compare them with the template and give a report.
If a rogue style was defined but not used, the macro deleted it. If the rogue style was actually used, it went into the report for manual checking.

I’ll try to find it and post it here.

Karen,
Contrary to what Phil has said, you can use RD fields to create a combined index.

Put an index field in the same document as the TOC field. It works. I have used it in the past and just checked that it works.

The problem I have in this situation is that the page numbers are simple numbers eg 7 or 10 with no way to indicate which of the lessons the page is in.

Last time I used a combined index, I was using folio-by-chapter numbering, each file was a chapter, and the page numbers in the index came out as F-7 and A-10 etcetera. It worked beautifully.
This time we are not using heading numbering (and it’s outside my authority to change it) and I don’t know how to indicate the lesson description in the page number of the index.

Stuart,
Thank you. It works!

I would never have found this information without your help. We were looking for “sharing” not “file permissions” having been convinced that XP home did not support security.

We tried it on my home computer and everything seemed to work as described.

Within the next week or so, we’ll try in in the office where it’s really required.

Thanks again,
Judith

Thanks John,
My contacts list is now restored and so are my two sub-folders.

I hadn’t found that post in my search.

I’ve followed it right through, even had duplicates of my sub folders at one stage but your instructions about removing and restarting worked and all is well.
Thank you. I’d never have figgured it out from the help.

Regards,
Judith

This gives you a print out.
If you have Acrobat Writer, you can print the style definitions etc to a .pdf file. Then you can copy them from the .pdf file back into a word documents to create s style guide or similar.

Regards,
Judith

Hi Kim,
I’ve been doing this for years and have no reason to believe it causes corruptions. On average I encounter about one corruption per year, usually on documents that many others have been working on.
Putting a document in the templates directory has the major advantage that you only need to maintain a minimum number of real templates. You create a document (I call it a “skeleton”) for each type of document with appropriate sample text eg plan, procedure, user guide, report etc but base it all on one set of styles contained in the real template.
Most places that I’ve set this up I’ve used 3 real templates – one with no heading numbers (for meeting minutes and checklists), one with heading 1 starting a new page (for large documents) and one with heading 1 not starting a new page (for 4-5 page docs).
Regards,
Judith

Sorry about leaving out the version – it is Outlook 2002. (I put it in originally, but when I edited the subject line (to correct a spelling error) it disappeared and I couldn’t figure out how to put it back.)

The setting is “Internet Mail Only”

Thanks,

Stuart,
This macro of yours has all sorts of potential.
Instead being of highlighted, the text could be changed to Brown or Blue or even a character style (eg 2005 – Bold Blue, 2006 – Bold Brown, …).
If the author runs the macro on the revisions each time it goes back and forth to the reviewers, the changes for this issue of the document would accumulate in that year’s colour (style).
Later when staff open the document by hyperlinking to it from the intranet, they can easily see how recent the changes are.

BTW is there a better forum for discussing these document management issues rather than here on Word.
Regards,
Judith

Thanks for looking at it.
When I open the attachment you sent back, it’s fine. When I open the attachment in my post it isn’t. Maybe opening it in 2003 fixes it up.
Regards,

Judith,
I also get frustrated when using the x-ref dialogue box. My cross refernces usually take the form of ‘Refer to “10.2.6 How to do this” on page 59’ To put this in needs 3 uses of the dialogue box – heading number, heading text and page number.
This is what I do to save a little time:
1) Add a button on a toolbar so I don’t have to navigate through all the menus to get to insert x-ref.
2) With the cursor between the inverted commas, I insert the x-ref to the heading number by scrolling down. Without closing the dialogue box, I insert the heading text and then the page number. (If you close the dialogue box, you have to scroll down and find to the heading again!)
That gives me ‘Refer to “10.2.6How to do this59″‘, to which I then space out as necessary.

By the way Judith, isn’t NZ “DownUnder and EAST a bit”?
Regards,
Judith

Hi Ruff-Hi,
Are you aware that you can have up to 6 styles applied to any given cell? – one each for Number, Font, Alignment, Border, Pattern and Protection.

For example, in a budget spreadsheet I have I define several currency styles which use different decimal places, paid/estimates styles that use different fonts and urgent/non-urgent styles that use different background patterns.

Regards,

I like the idea of the product. I’ll be leaving this spreadsheet for my successor and the product method seems more robust for when he or she wants to fiddle with it.
Thanks again

Thanks Rudi,
The function is brilliant.
I’ve even expanded it to match 3 criteria, one of which is “not blank”.
I didn’t know the cntl-shift-enter trick for arrays.

Many thanks,