Replies

Hi gurpreet,
Thanks for your reply. Sorry for not being aware of your TOC need in advance. One possibility for drastic increase of the file size is caused by disabling the Acrobat’s automatic image downsampling feature.
1. When printing a document, click Property on the right.
2. In the Adobe PDF Document Properties dialog box, click the 3rd tab–Adobe PDF Settings.
3. The Default Settings is normally set to Standard. Click Edit.
4. In the Standard – Adobe PDF Settings, on the left column, click Images.
Now you modify the downsampling settings at will (see the screenshot below).
Armstrong

Hi Armstrong,

Please accept my heartiest thanks for this great trick . I just tried it, and it’s working perfectly fine. Infact, I have often faced a problem where because of large number of images, the document eventually crash at the end. But this has actually generated the PDF of one such document, which was not getting PDFied and after making the setting shared by you, it simply worked !!

Once agains a BIG thanks for sharing your knowledge and helping me out.

Hi gurpreet,
You can print the last 2 pages only to PDF and combine it to the first PDF.
Armstrong

Thanks, Armstrong.
By individually printing and then combining will not update my TOC and will also not create the bookmarks for the sections existing in these two pages. Also, this is not a one time problem that I have faced, i have often faced such issues, that’s why wanted to understand the reason behind it.

As StuartR mentioned about the PDF settings, I will troubleshoot on this, may this will resolve the issue
Thanks, StuartR once again…

There is a large number of configurable settings in creating PDFs. Some of the optional factors which could cause big differences in file size are:

[*]The quality (resolution and colour depth) of the bitmap graphics in the PDF
[*]The presence of bookmarks and hyperlinks
[*]The presence of structure tags for readability
[*]The inclusion of fonts
[*]The conversion of fonts to bitmap

If you created the two PDFs on different machines then both the software used to create the PDF and the settings within that software could be very different.

Thanks, Andrew and StuartR for your reply.

I have MS Word 2003 and Adobe Acrobat 7.0 Professional on both the systems.
Regarding the settings, I am using the detault ones, not sure which settings I can opt out, but my major need is to have bookmarks and hyperlinks in the PDF output.

The .prn extension is somewhat generic and generally is used to represent a print job captured to file. Do you have more specific format requirements? I will assume you need a PostScript-format file. As far as I know, adding the notations necessary for Distiller to build “bookmarks” from a PS file requires some separate software such as the PDF Maker add-in. Word does not do it automatically.

Thank you !!

– gurpreet

Hi Andrew,

You and I may not be on the same page. By Bookmarks in Acrobat, I mean the TOC like pane on the left. Can these “bookmarks” be generated directly from a Word document? That would be very interesting.
Thanks for your feedback.
Armstrong

Yes, we can very easily generate the bookmarks (TOC pane docked on the left), using the Change conversion settings.

[*] Select the Adobe PDF menu available in the File menu.
[*] Select Change conversion settings.
[*] Select the Bookmarks tab. This displays all the bookmarks option.
[*] Check the Convert word headings to bookmarks.
[*] From the Element list (available in the bottom of this tab), Check the bookmark for the heading(s) that needs to be visible in the TOC pane, also define the level i.e, 1, 2 ,3 and so on to specify the hierarchy of the bookmarks that will be generated.

Hope these steps will help