Replies

Thanks, Berton. That sounds like good advice so I will incorporate it into my processes. I have concluded that the corruptions arose from a bad flash drive. As much as I would like to blame Word 2016, I’m gonna let it off the hook this time.

Thanks, Paul. It works exactly like the Quotes macro, just what I was looking for! It will save me a lot of time.

Thank you for responding, Jessica. I should have noted that I try to make sure not to use the format you indicated for the sole purpose of keeping the number of left and right parens equal. I currently use a bogus Find & Replace and note the number of “replacements” that are made, which Word provides automatically in a pop-up. I do this both for the left and right parens and check that the number of “replacements” is the same. But having the same number of left and right parens doesn’t necessarily mean they have been employed correctly. That’s why I am asking if anyone has a macro that can check that each left has a matching right in the vicinity (however that is defined). Since someone recently posted a macro that does the same thing for quotation marks, I thought that a macro to check parens might be doable by substitution.

Excuse my jumping in on this thread, but some of my users are on 2010 and I still use 2007, so I need to ask a related question. In the 2007 Paragraph dialog (I don’t believe it was in 2003) there is a “Don’t add space between paragraphs of the same style” checkbox, which takes all of the spacing away. Is this option still around in 2010, and if so does it override the HTML spacing?

Great! Since you may have to be doing it alot, the fastest way I know to select the entire TOC is to move the mouse pointer into the left margin, point at the next to last line of the TOC, press the left mouse button and drag down as if you are trying to select the last two lines.

Hi Beej,

If you can’t get Pam’s method to work (or anyone else’s), you could try selecting the TOC (after you update it) and pressing Ctrl+Spacebar, which is a font attribute reset of the TOC styles. I do this all the time because I can’t figure out why my Word 2007 templates also show improper bolding of the numbering.

George Tipton

The document is a system requirements specification that defines all of the requirements for the software my company develops for the government. So it’s more of a reference document than a report which is meant to be read from front to back. I appreciate hearing about the possibility that the Word developers might increase the number of levels. I’ll keep my fingers crossed. Meanwhile, I ended up taking your advice. There weren’t enough level 9’s to worry about so I just wrote them in, freeing up Heading 9 for the Appendix. So thanks again!

George

Good idea, Pam. But unfortunately the appendix needs to be in the same document, which is saved in SharePoint. You would think there would be an option or switch in the TOC field that would allow you to repeat the page numbers in the TOC exactly as they appear on the page.

Thanks, Pam. I’ve been playing around with this today. When I create a new label in the Caption dialog (e.g., Figure2) and specify Heading 2 from the Numbering dialog, the STYLEREF numbers you mention are created automatically. Because I end up with “Figure2 1.1-1” as the caption, I must remember to delete the 2 after “Figure”, no big deal. The same goes for captions based on Headings 3, 4, etc. Also, I found that when creating both a List of Tables and a List of Figures in the same report, as long as I assign a different style to the table captions (e.g., Caption_Table), I can create a good LOF and LOT by basing them on their styles. The captions, in all of their formats, appear in the correct order. No piecing together LOFs is necessary, as I had been doing before.

Thanks Andrew, your method works although I don’t see the logic behind why it works that way. Also, I don’t want the letters at the beginning of the section numbers, but I think I’ve figured out how to remove them using the Define New Multilevel List dialog.

I don’ t think the file attached in my original post so here it is.

Thanks! I’m sure both of your reasonings are fine, but I am not having any luck with the IF statements. I attached a file showing my attempt at both of your methods. Please change the extension from docx to dotm and double click to get the userform to popup.

I found the following Word MVP response to a question that sounded a lot like yours: You have to fake mirror margins in landscape pages as follows. On the Layout tab of Page Setup, check “Different odd and even” for headers and footers. Be aware that this will affect your entire document, so you’ll need to duplicate your header/footer (now the Odd Page Header/Footer) in the Even Page Header/Footer). Then, since you want larger “inside” margins, add extra space (using Spacing Above/Below) to the Odd Page Header and Even Page Footer paragraphs.

Maybe you could try setting the “From edge: Header” value to 1.5 inches in the Layout tab of the Word 2007 Page Setup dialog?

Thanks. It was quite frustrating having the most important emails in my Inbox so tiny I couldn’t read them!