Word 2010 – Outline numbering

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I am having problems setting up my outline numbering. I want to set up headings for appendices. At the moment, all seems correct on Appendix A headings, i.e. A1, A1.1, A1.2, A2, A2.1 etc, but as soon as I use Appendix B headings, they come out as B1, B1.1, B1.2, B2, B1.3 and I can’t seem to find out where to change it to follow the B2 with B2.1. It is set up to renumber after a Level 1 heading, but it isn’t doing it. Do I need to do something else? Please help if you can, this is driving me mad!:confused:

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What instructions have you followed to get to the point you have reached?
Can you post a sample document so we can see where you have gone wrong?

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I attach a sample of the headings I am getting and screenshots of how they appear to be set up. I know it’s wrong, but I’m not sure what I have to do to correct it.

Many thanks

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Your first heading level in appx A should be A (for the appx title), the second A1, and so forth. Are your appendixes in a different document from your main text? If so, then here’s what you can do. You only need five headings Appx title and Appx hds 1 to 4.

Put the cursor on the first appendix title in the document (in its own paragraph style).
Click define new Multilevel List icon and then click the built-in list for 1 Heading, 1, 1.1 Heading 2, etc.
Immediately click the Multilevel List icon again and then Define new multilevel list.
Name your list. Then click Format > Numbering to get to the Modify (or Define) Multilevel List dialog.
Link your appx title paragraph style to level 1, appx hd 1 paragraph style level 2, and so forth.
On the left side of the dialog, click level 1 then change the number style from 1,2,3 to A,B,C.
In the Enter formatting for number (still for level 1) box type “Appendix” and a space before the number field.
OK out of the dialog.

That should do it. Make sure to apply the paragraph styles consistently throughout the document.

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