Two free, full-blown alternatives to MS Office

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	TOP STORY Two free, full-blown alternatives to MS Office
	By Fred Langa As Microsoft’s Office has grown in size and complexity, more than a few users have wondered whether there’s a viable alternative — especially when it comes time to pay for an upgrade or new copy. There are very few alternatives. Two — Open Office and LibreOffice — provide the core functionality of classic versions of Microsoft Office and are completely free!

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The full text of this column is posted at windowssecrets.com/top-story/two-free-full-blown-alternatives-to-ms-office (paid content, opens in a new window/tab).

Columnists typically cannot reply to comments here, but do incorporate the best tips into future columns.[/td]

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Libre Office has added Visio Drawing IMPORT to the Draw application which is a boon to not have to maintain Visio for the odd drawing. It is not perfect, but is about 95% IMHO.

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The Office 2003 “Word” look and feel can be had by using free Kingsoft Office Writer.

http://www.kingsoftstore.com/download-office/

It comes with Writer, Spreadsheets and Presentation as part of the free package. I like the Office 2003 interface and don’t see any need to go with the ribbon update of Office 2007 and later. Give “Kingsoft Office Suite Free” a try. At just over 39 MB, it’s a lot smaller than the other office suites mentioned here.

Moonwink

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I agree. A neat little package that does most of the functions that a home office might need. I have both Kingsoft and LibreOffice on a portable hard drive and have shortcuts on both my laptop and desktop pc’s. That way I save drive space on the PC’s.

The Office 2003 “Word” look and feel can be had by using free Kingsoft Office Writer.

http://www.kingsoftstore.com/download-office/

It comes with Writer, Spreadsheets and Presentation as part of the free package. I like the Office 2003 interface and don’t see any need to go with the ribbon update of Office 2007 and later. Give “Kingsoft Office Suite Free” a try. At just over 39 MB, it’s a lot smaller than the other office suites mentioned here.

Moonwink

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First, thanks to Fred for a great survey of OO and LO.
I’ve used Microsoft Office here and there over the years and mostly liked Office 2003. While my normal needs are modest it was good to have many of the additional capabilities.
During that time I tried out Open Office and eventually used it for everything, pretty much abandoning Office in place. This was also during the time I was seriously thinking of moving from Vista to a Linux distro – Ubuntu, as it turned out.
So from late ’09 or so, it’s been Ubuntu and Open Office; I later switched (again, but it was fairly painless) to Libre Office.
The funny thing to me is that since I first found it years ago, for most of my basic word mangling chores I use either a text editor or Abiword; if I need more I bring the stuff into LO and go from there.
So far for anything more involved it turns out to be a combination of the various elements of the LO suite and using a bit of Google Docs.

Having been a long-time collector of text editors onward, I’ll have to give Kingsoft and Softmaker a look.

@trescott
It can surely get confusing, all the various formats and default configs of OO or LO, to name two. Both, however, let you save out in a goodly variety of formats. Setting your own default paths is also easy. Going back to my Atari ST days, I’ve long been leery of using lots of embedded macros, so have never relied on any of them for anything really important (noting like swimming against the tide.)

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I agree 100%. It also seems much quicker to open, where Open Office seems to drag.

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Libre Office has added Visio Drawing IMPORT to the Draw application which is a boon to not have to maintain Visio for the odd drawing. It is not perfect, but is about 95% IMHO.

Wow! I had a couple old Visio 2003 files that opened perfectly in Libre Office. They are just containers for family tree information but it is very easy to update any of the text when I get more information about someone. Visio 2003 still works on my XP machine but I suspect that I would have trouble moving the program to a new Windows 8 machine.

Thank you for that information.

:clapping:

Bill

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You’re welcome re: Visio!

As to mail, I’m still unhappy. I looked at Pegasus again and I don’t know how long it will be supported. I really wish The Document Foundation, or the Apache team would do something. I like Horde as Win Mail — that has potential if it were ported to a stand-alone client, maybe?????

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One problem that I’ve had when trying to move to Open/Libre Office is that neither of the database applications seem to support the use of the MS Access programming language VBA (Visual Basic for Applications). Over the years, I’ve developed a number of MS Access systems which make heavy use of VBA coding – I have always completely avoided including macros and SQL, a query language, just doesn’t have the ability to embed processing routines.

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Been using KingSoft Office Spreadsheets and Writer most everyday. Doesn’t have some of the very flexible toolbar customization as Office 2003 (no doubt the best MS Office version) and have no need for the other programs in Apache Open Office or Libre Office. Always be able to use Libre Office with Linux.

http://www.kingsoftstore.com/kingsoft-office-freeware.html

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I have been using Libre Office since it first came out, and have updated it as each new version has appeared. I am just an ordinary, elderly, home user, so I don’t test it to anything like its probably limits. I do the custom install for Writer, and Calc (Income Tax !), and found I needed to add Impress because kind souls occasionally send me Power Point files.

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In support of the usability, quick learning curve and cross-platform nature of these packages, I can report that when my wife (still an almost complete computer novice after 10 years or more – meaning she still hasn’t finished Course 101 and doesn’t fully understand folders) decided to switch from Windows + Office 2003 to a Mac a couple of years ago, I installed Open Office on her new machine and she happily picked up from where she left off. My personal help desk can’t support her quite as easily as I don’t have the photographic memory of OO which I did of Office, but on screen it’s a very straightforward application to use.

We’ve changed the default file formats to MS equivalents and have no trouble exchanging file with Office users she encounters. The tricky ones are Apple iWorks Pages users which are weird beyond belief.

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Why not go the whole way and start using Linux? Moving to Linux is probably no harder than moving to Windows 8 and a lot of the software you use on Windows is probably available on Linux. Office peaked with 2003, and Windows peaked with Win7 (but XP was pretty good). The only way Microsoft is going from here is down.

I was a major sceptic till I actually tried Linux. And I was particularly impressed by the fact that my new, fast, Linux box is a 12 year old desktop PC rescued from the attic that had struggled to run Windows for years. Download Ubuntu, burn it to a CD or copy to a USB stick and boot up. All goes pretty easily and there’s loads of help on the web.

As for the “no vba” issues with the Open Office database, I’ll accept you probably can’t run unmodified Access VBA but it DOES have a powerful basic-like macro language and if you learn some SQL you can write stored procedures within a MySQL database back-end. After 12 year I’ve stopped using Access for new database systems, preferring to use any one of the many ways to work with native SQL databases that don’t require the end user to have a $300 software package.

Not good news for a Windows discussion forum…

Ian.

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Hi, Ian,

I switched mostly from XP to 7 in the 2010-2012 time frame. I am still running some XP utility machines. The fastest (3.2 GHz P4 with 3 GB of RAM) may indeed become a Linux machine. Sadly, all my good audio software is Windows based, but I hope to keep Win7 for a LONG time…I totally skipped Vista and am hoping to do that with Win8.

Richard

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In switching to one of the free office alternatives, can you still utilize cloud ?

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In switching to one of the free office alternatives, can you still utilize cloud ?

Yes, you can use the cloud. Basically, you will need to subscribe to a cloud service such as Skydrive or Dropbox, then you store your documents in that folder rather than on your hard drive.

You could probably set the cloud folder as your default folder in the office alternative folders, but I haven’t verified that.

Group "L" (Linux Mint)
with Windows 10 running in a remote session on my file server

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I’ve been holding back switching to these suites because they appear to require Java – and Java’s security issues have been a hot topic lately. I’ve disabled it on my PC. Am I being overly concerned?

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I’ve been holding back switching to these suites because they appear to require Java – and Java’s security issues have been a hot topic lately. I’ve disabled it on my PC. Am I being overly concerned?

That’s your call. I use common sense & best practices, but recently chose to disable Java Plugins in all browsers; including the 3 on my Android phone. If you simply do that wherever possible, have an up-to-date antivirus and update your major software installations, know where in the Web you’re clicking, what you download and install; then keeping the Java that installs and runs on your local hard drive updated will defend against a major class of web-delivered java malware.

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I use common sense & best practices, but recently chose to disable Java scripts in all browsers;

Did you mean JavaScript here? Disabling Java in browsers is a good idea, but JavaScript is different. (JavaScript is needed for many web functions, including most web mail.)

Bruce

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The minute one of these suites comes out with a vba language type support, I think that the defection rate will skyrocket. I use VBA in all of the office apps, and have been consistently disappointed with the decreasing support for VBA as MS tries to push us into VSTO. If I’m going to have to rewrite all of my code, I’d be happier doing it in a free office suite.

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I’ve used Office for 12 years, at home and at work, where I’m the IT mgr.

Curiosity (obsession?) drives me to try lots of software. I’ve tried OpenOffice and Libre and they are fine, but they never tempted me to switch away from MS – it’s always some little annoyance.

Then I tried SoftMaker Office 2008. This version is available and free for personal use (you may have to hunt around a little to find the 2008 version).

The 2012 version also has an email client that seems to have all the good Outlook stuff. It is $99 for businesses and $15 for students, teachers and academic users.

It has:
Linux and Android versions
TextMaker – Word
Presentations – Powerpoint
PlanMaker – Excel
BasicMaker – Database
Prints to PDF.
and it can be installed on a USB stick to make it a portable app.

Totally compatible – both directions. I have never run into a situation where it failed to open a file from MSOffice perfectly, or have one of its files fail to open perfectly in MSOffice. I have not tried BasicMaker.

Further, it installs quicker, takes up less hard drive space, and opens faster than the other ones mentioned.

Use it for 10 minutes and you’ll love it.

This one deserves a serious look. Did I mention that SoftMaker Office 2008 is free?

You’re welcome. :)))

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All of the alternatives to office you have listed have been around and work great for what they have. However, Microsoft Outlook has been the core application to me for years and everything else revolves around that. None of the alternatives even try to offer an email offering. The best alternative I’ve found in the Linux world is Evolution, but it doesn’t work as well in a Widows all that well. In fact you can’t import your data from Linux into the Windows version.

I honestly believe that if these alternative clients came out with an email client to compete with Microsoft they would get a lot more traction. 😎

David

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Upon installing LibreOffice I was taken by surprise that it does things which some of the graphics programs do. It changes both the icons of your saved documents, as well as decides how it gets opened…opening a document gets opened in LibreOffice instead of MS Office…often changing formating, losing some text and formatting, and possibly changing how the item as an attachment to an email is received and opened.
There seems no way to change this, unless I totally remove LibreOffice. The one I downloaded and installed was ver. 4.0…..xxx.

Having had that experience, I don’t think it would be a good idea for writers in Windows Secrets to be suggesting these freebees without also saying what the operations might change what you have on your machine.

You did mention in your article, not very forcefully, to save your work, back it up, but having those items saved on your computer doesn’t help, since LibreOffice does indeed take doc, and docx files and changes those files when installing the software, giving them a LibreOffice icon and extensions. I didn’t check Excel

I’ve used StarOffice, which became OpenOffice, from time to time in order to open articles sent to me for publishing which MS Office couldn’t. So I find OpenOffice useful and may eventually have to use LibreOffice as other writers convert to it and send me work for our publications.

I’m wondering why a software group would not give one a choice or tell you what it is about to do to your files. I thought we’ve come further than this; creating “do-it-our-way or no way.”

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WARNING: From what I’ve read, you should not install both OpenOffice and LibreOffice as they both use the same file extensions.

Having said that, I just purchased the new Win 8 Pro tablet and am thinking of installing LibreOffice on it to see if I want to remove OpenOffice from my desktop.

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Fred Langa states in his opening piece regarding other Office Suite software that “The two suites run on all current Windows versions plus operating systems where MS Office doesn’t: Mac, Linux, Unix, and other platforms”

MS Office has a version 2011 and 2008 and 2004 for the Apple OS X line of operating systems. I should know, for I have installed and supported it on over 150 Mac’s where up until recently I worked at a college in Northern Calif.

T Kirschbaum

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Key question has the free spreadsheet systems offered been validated for accuracy? Why do I ask? see http://www.pcpro.co.uk/news/enterprise/380545/google-spreadsheet-excel-web-app-cannot-be-trusted

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It was mentioned that SoftMaker Office is the best alternative to Microsoft Office, and 2008 version is free. I agree, SoftMaker Office is fast, absolutely compatible to Microsoft Office formats, and offers a huge range of features. But if you want to use it free, there’s a better option than downloading the 2008 version: Use FreeOffice (http://www.freeoffice.com), this one uses the fantastic import and export filters of SoftMaker, but newer ones as in 2008 version (also supports docx, xlsx, and pptx). It’s the best free office you can get, especially when it comes to interoperability and reliability.

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I agree totally with the above mentioned opinion about SoftMaker Office, but would like to add a few things:

I use SoftMaker Office 2012 Professional and love it, it’s perfect.

But included BasicMaker is NOT a database, it’s a macro language for automation purposes.

And $99 is the price for three!! licenses, I as a former user of SoftMaker Office 2010 just had to pay $45 for an upgrade.

Yes, SoftMaker 2008 is completely free – but there is an even better option to test SoftMaker Office: Everyone can download FreeOffice (freeoffice.com) which is an older version of SoftMaker Office, but has better MSO-filters included than the free SoftMaker Office 2008 (possibility to handle docx, xlsx, and pptx, which SMO 2008 hasn’t implemented).

All thumbs up for SoftMaker Office, if you don’t know it yet, check it, start with FreeOffice and buy SoftMaker Office if you like it

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Hi Fred,

I appreciated this article as it was very timely for me. I have a follow-up question that I’d like to ask about file types.

Several years ago you recommended using the rtf file type because of it’s universal use, and I’ve followed that advice as much as possible. Most of my text files are save in this format, but with the newer Microsoft file types such as docx and xlsx, as well as the default file types for the office suites that you’ve reviewed in this article, can you tell us what you currently use or recommend.

I’m still using Office 2003 and the majority of my files are now saved as rtf, doc, and xls file types. I’ve done some limited experimenting with docx and sometimes there is a favorable file size reduction. I’m going to be switching to one of the non-Microsoft suites and I’d like your input. Because both LibreOffice and Open Office can use the Microsoft file types there are a lot of options. I could use the converters in Office 2003 to convert my existing files to the newer Microsoft file types, I could use whatever new office suite I end up with and convert to their default file types, or I could leave everything as is.

I apologize if you’ve already addressed this issue. Thanks in advance.

Randy Hoffner

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The ribbon interface is another example of taking a good product with a good design and making it clumsy to work with. I have to search through 3 or 4 ribbon displays in order to locate and use features that are always in front of me with LibreOffice (or Office 2003 for that matter). The ribbon is a productivity killer as far as I’m concerned.

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As the demise of my very old Microsoft Office approaches along with Win-XP, I decided to search for a free replacement. Since I have several spreadsheets using macros so hoped I could find something that could handle them. I downloaded several of the recommended options but never got beyond trying Kingsoft Office 2013. The documentation says free “Spreadsheets” does not support macros but when I opened my MS-office files, the macros worked just fine. A couple of times, I had some problems adding records using them but if I edited the codes until it worked. The UI is almost the same. Charts worked fine – except you can’t display optional labels on bar chart at a 90 degree angle – awkward if the number is large (wide). I have not tested Writer much since I use little beyond ordinary letters for printing, which appear to be fine.

People promoting other office alternatives don’t share any detailed comparisons to MS-office. Really, please share comparisons. I would love to know if there is something more compatibility with Excel spreadsheets.

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I have some monthly processes in Excel that deal with complex files from which it is necessary to extract a lot of data (20,000 to 50,000 lines). I have some macros in Excel that do this in a few seconds with the result then added to a Database. Do either of these suites support Excel macros? I did not see .xlsm in the list of supported file types.

My other concern would be an email client that integrates with iTunes so I can transfer my address book to my iPhone.

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Surprised that there is no mention of IBM’s Lotus Symphony. This is a free suite based on OpenOffice 3.0 with an IBM-designed interface. It looks a lot like the Microsoft’s ribbon interface so it’s a good choice for those folks who prefer that look.

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Firstly, thanks for the article, Fred. The history part was pretty lame though. I started using Open Office when my version of Office2K started locking up my computer and they told me the solution was to buy it again. As the dates illustrate, it’s been around much longer. I’ve used it for quite complex tasks, like writing a book with a master doc and sub-chapter files that auto-compiled the table of contents, extensive footnotes, etc. I recently shifted to Libre because its in more active development.

Base is generally considered the weakest of the batch but I don’t use it.
Thunderbird with the Lightning extension I’ve used for years. I’ve never liked Outlook due to the way it stores its files and the problems that can cause. (one big file that any one email or hiccup can corrupt. If you use Outlook you MUST use a backup)

To others questions or points:
– Like any other program, you can save to the cloud. It’s simply not pushed on you to a specific service.
– Java is not an issue for most OO uses. I have it off too. It’s mainly for the database engine, so only for if you use Base.
– File associations (and icons) are an option during OO or Libre install. You agreed to have it become the default. You can change file associations back if you like. How varies a little by Windows version. Google it. But yeah, Fred might have mentioned that in the article if you’re just trying it out. Uncheck the 3 boxes on that screen to avoid file assn’s being changed.
– you can have OO and Libre on the same system. I do. Office too. But only one can have the file association defaults.

Finally – you can set the defaults to save in Office formats if you need to in OO and Libre but I’d encourage you to think about migrating to the Open Document standard if you can. (the usual .od formats it uses) It opens up some more advanced things but is also a format designed to last. If you’ve ever had to open a Wordstar or Word 2.0 or Publisher 1.0 file, you’ll know why this is advantageous. Proprietary has shelf life. Many governments have settled on the OD standard for this reason, as well as OO and Libre.

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The column implies that the current version of OpenOffice will not open .docx and .xlsx files. I open such files with OO every day.

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I used the first free version of Star Office, then Open Office and then when Oracle let that stall I moved on to Libre Office. They are all free but I also usually
contribute something to the continued development as I really believe in the Open Source movement. Sometimes I buy computers that have one version or another of MS windows installed. If so then I also use that. I do not have any need for complex Word/Writer or Spreadsheet documents so have not explored many of the options available in any of the Office programs. For me – all just work.

I have never had any problem with saving in any desired extension. Just use the “save-as” option every time and save in the flavor you desire. If you work in Libre Office as I mostly do now and are communicating with others who need .doc or .docx just save as that. Or save as a PDF or whatever. It is no problem. I currently have 9 working computers hanging around all with different OS and versions of Office programs. None has any problem reading or writing and saving as desired. ALL programs have their own default saved extensions whether writers or photos or whatever – and most have a “save-as” option so that you can open the file can be read by another program.

I currently recommend Libre Office. There are many YouTube “how-to” videos as well as searchable articles to help one find how to do what you want. The help files with any of the Office programs leaves much to be desired – a little too sparse to be helpful – MS ones included. And I truly think that if you end up using one
of the Open Source programs it would be very considerate to give a donation to the movement.

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I believe that Libre Office used to have a question during install as to what file associations you wish to move to Libre Office, and they suggested that if you’re just trying it out you should NOT check these boxes. I have configured Win7 to prompt me always because I use the MS Office suite when proofing my family’s documents (We have three Home/Student 3-licence packs for Office 2010) and Libre Office for my business and personal work.

I have spoken with the Libre Office team asking them do do a mail client, but they good reasons why they do not want to do it at the moment. I have been vocal about this since Mozilla has put Thunderbird on the back burner, so to speak.

I like and continue to use Thunderbird, but I’m horribly frustrated with the lack of support and the need for so many add-ons to do what should be native, IMHO.

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Excellent information. IBM also has a free office suite called Symphony. It is somewhat simplified but might be a good choice for non-technical folks who don’t want a lot of options or complexity. Free is a good price. For about $70 I have been using Softmaker’s Office Suite. (Softmaker gave a version away free briefly this year to support a charity.) Softmaker Office Suite is much like Libre Office except that it is smaller and faster. Their business version ($10 more) has an email client compatible with MS Outlook, and is good for three machines. You are right, Office 2013 is not in my future.

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I was very surprised to find that Libre Office has a Mac edition as well. As one of those users who left the Windows platform several years ago, I’m delighted to know that there is an alternative to both Office and iWork!

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On the Mac OSX environment there is also Neo Office which is sort of a fork from OO when OO weren’t really pressing in the Mac market. Works fine for me.

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The minute one of these suites comes out with a vba language type support, I think that the defection rate will skyrocket.

It’s what I am waiting for to.

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LibreOffice works for me on Windows 8 Pro, 64-bits. With Thunderbird support and development waning, I switched over to Pegasus Mail for a local email client. This is a full-featured email client, but it can be treated as a truly portable app. Documentation is available and readable, and development is continuing for Windows 8 versions.

-- rc primak

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Fred, the only thing I would have added to your column on MS Office alternatives is that both programs are available in portable versions.

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Sorry I misspoke. You are correct in that the category to try disabling in web browsers is what are generally termed plug-ins. A good introduction to the advisory is at https://windowssecrets.com/top-story/security-alert-remove-java-from-your-browsers/. Help in separating the related Java terminologies and their impact is here: https://windowssecrets.com/known-issues/java-more-than-the-usual-cup-of-coding-coffee/.

For myself I chose the browser based (labor intensive) approach, rather than a global cutoff via the Control Panel applet. In IE9 this has meant all Java items under Manage Add-ons. I have encountered a few sites where this approach is too limiting and must be temporarily rolled back or alternated in order to use the site.

I chose this approach because the majority if not all the java exploits I have encountered on 100s of PCs were web-delivered and my other (hard drive) security measures were already in place (there was room for improvement in my browser security).

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Hi, Randy,

I know I’m not Fred, but I’ve somehow landed in this thread.

I think if you switch to Libre Office (or the others that support it), the Open Document format standard is the way to go today. My understanding was it was developed in Europe so governments and agencies would not be tied into a proprietary file format.

The Document Foundation offered this migration document just today.

http://documentfoundation.files.wordpress.com/2013/03/tdf-migrationwhitepaper1.pdf

I have switched to the open document formats for my business work (although I will sometimes send things in the Microsoft formats to avoid confusion), but my family work is done in the Microsoft formats for the most part as that’s what is used at schools.

Cheers,

Richard

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Richard,

Thanks for the input. I read the Document Foundation white paper that you included and it has some good information in it. I will probably end up switching to the open office formats.

Randy

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I installed Open Office about a year ago on a friend’s Windows 7 laptop. The only problem I have found is that “PowerPoint” files arent fully compatible between the Microsoft and Open Office programs.

Last night I installed Libre Office on a Windows XP computer. It took about five minutes to do the install, after I downloaded and saved the program. Very easy; a complete novice could have successfully done it.

Group "L" (Linux Mint)
with Windows 10 running in a remote session on my file server

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As the demise of my very old Microsoft Office approaches along with Win-XP, I decided to search for a free replacement. Since I have several spreadsheets using macros so hoped I could find something that could handle them. I downloaded several of the recommended options but never got beyond trying Kingsoft Office 2013. The documentation says free “Spreadsheets” does not support macros but when I opened my MS-office files, the macros worked just fine. A couple of times, I had some problems adding records using them but if I pasted the codes until it worked. The UI is almost the same. Charts worked fine – except you can’t display optional labels on bar chart at a 90 degree angle – awkward if the number is large (wide). I have not tested Writer much since I use little beyond ordinary letters for printing, which appear to be fine.

People promoting other office alternatives don’t share any detailed comparisons to MS-office. Really, please share comparisons. I would love to know if there is something more compatibility with Excel spreadsheets.

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Claims of full compatibility with MS Office, as made or implied in some of the posts in this thread, are seriously mistaken. The attachments below, which I’ve posted before, highlight some significant areas of incompatibility in the file formats. Of course, if you and the people you share documents with don’t use those features, I guess it doesn’t matter.

On the Word front, I’ve published a number of tutorials that make extensive use of field coding for use in forms, mailmerges and the like (see the Sticky threads at the top of the Word Processingforum). I wonder how many of those fields might now work properly in the MS Word alternatives. Last time I tried, only the simplest fields did.

Cheers,
Paul Edstein
[Fmr MS MVP - Word]

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Thanks for the info re Open Office. It doesn’t do macros in wordpro and not mentioned in the spreadsheet. Are there any Excel Spreadsheet clones that can create macros? Kingsoft handles the existing macros just fine but requires the pro version to create a new one.

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