TOA-marks-in-color fantasy (2003)

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All I want in the world** is to have Table of Authorities field markings controllable like a style, at least in font. Or at least in font color.

Pleading docs that are chockfull of those hideous TOA fields are soooo difficult to read. If TOA markings were automatically in another color, or were in some other way more visually distinct, it would make editing such docs (always a last minute rush, eh?) much less stressful.

Anybody know how to make this happen?

**(besides, of course, peace on earth, per the movie “Miss Congeniality”)

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I assume that you mean TA fields. I don’t think you can do that automatically. You could define a character style and assign that to a custom toolbar and/or a keyboard shortcut.

Or you could create a macro like this:

Sub CresteCitation()
Selection.Font.Color = wdColorTan
SendKeys "+%I"
End Sub

and assign it to a custom toolbar and/or keyboard shortcut (but not to Alt+Shift+I). This macro will color the selected text and display the Mark Citation dialog.

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Thanks, Hans. Yes, TA fields. I like your macro (I learned a couple things from it), but it doesn’t quite achieve my goal, which is to have the all the text in TA fields in a different colored font, but leave the original cite unchanged color-wise.

What I’ve decided, for now, is to globally highlight (with the highlighter) the fields using FIND and REPLACE:

FIND: ^d
REPLACE WITH: [format: Highlight]

Highlighting works even better than a font color change, it turns out, in improving readability by differentiating real text from hidden-in-a-field text. The problem with highlighted TA fields is, of course, that the citations will also be highlighted in the Table of Authorities, when it is refreshed. (Same problem with changed font color.)

It’s simple enuf to globally highlight the fields, and also to select and un-highlight the table, so I may not combine the steps in a macro. But I might anyway — the macro steps would be

Globally find and replace fields with highlight
Select the Table of Authorities (or select section 2, which is generally where the TOA resides)
Change highlighting to “none”

If you think of anything else, please let me know! And thanks again.

Judy

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