Sorting Deleted Items Folder by Deleted Date (2003/SP2)

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We are in the process of making the transition from GroupWise to Outlook. In GroupWise, when I would delete an item, the Trash folder was sorted by the deleted date. In other words, what I deleted most recently would be at the top. In Outlook, I’m noticing that the Deleted Items folder is sorted by date received, not date deleted and I’m not finding that column/option to even sort by. Is this possible? Help!

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If you’re on Microsoft Exchange, it is possible, but if you’re using Outlook stand-alone it isn’t – the delete date is not a property of the e-mail message.

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It is available on Exchange? Can you explain more?

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Yes, we ARE running Outlook on Exchange…

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In that case, select View | Current View | Customize Current View, click Fields and add the Modified field to the list of displayed fields (it’s in the list of Date/Time fields).

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Thanks – that will do the trick!

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See this newsgroup thread, in particular the quote from Microsoft in the last reply. On Exchange, the Modified date gets changed if you delete a message, but on stand-alone Outlook it remains unchanged.

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Curious. I tested it on my Exchange Mailbox Deleted Items Folder by adding the Modified Date field and dragging a message into the Exchange Deleted Items Folder, and the Modified Date didn’t change. Perhaps it’s the way an item is deleted that changes the Modified Date; dragging may not work, where using the menu or shortcut keys to delete changes the Mod Date. (I have a Rule to move everything from the Exchange Folder to to my PST, so I’d have to change that to test further.)

It appears, for the sake of the original poster, that this technique will also work only in the Exchange mailbox, not in PSTs.

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I’m not on Exchange at the moment, so I cannot test it myself.

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I have confirmed that the Modified Date is changed when within the Exchange Mailbiox an item is deleted using the delete icon or shortcut keystrokes.

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Thanks! So dragging into Deleted Items doesn’t change the Modified date, but deleting “normally” does (on Exchange). Useful to know.

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Interesting question; it appears that nothing is available in native Outlook. The built-in message date fields in Outlook are Recieved, Sent, Modified, Expires, Due By, and Defer Until. Moving a message to the Deleted Items folder does not change any of these dates. Youy might be able to do something with VBA acting to create a custom Deleted Date field, or change the modified date and display it.

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