I know I can go into each document and restrict editing, but I have a large folder of documents I’d like to set the same way. Is there a way to do that? I’m on Office 365 E3 and 2016 on the desktop.
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Restrict editing on a group of documents
Home » Forums » AskWoody support » Productivity software by function » MS Word and word processing help » Restrict editing on a group of documents
- This topic has 12 replies, 5 voices, and was last updated 5 years, 9 months ago.
AuthorTopicWSbdesilva
AskWoody LoungerAugust 7, 2019 at 7:25 pm #1904859Viewing 7 reply threadsAuthorReplies-
Kirsty
ManagerAugust 7, 2019 at 8:56 pm #1904871Depending on your situation, perhaps you could set the folder permissions to read-only, to prevent changes being made by certain users, using location right-click>properties>security>permissions.
If it is a case of restricting certain users from making changes, this answers.microsoft.com page may help:
O365 Groups – Can I restrict access to certain files? -
anonymous
GuestAugust 8, 2019 at 3:35 pm #1905526Shoot. Posted this earlier but don’t see it. Sorry if it dupes.
So, that sounds like a great idea Kirsty. Gives me a clue how to handle part of what I want. Here’s a quick backgrounder.
- I’ve created dozens of position agreements (PA) for my company, all based on a word template. These PA’s will become templates for the type of job a person has.
- I want the documents all to be editable only by a certain group and require track changes (thus my Restrict Access request)
- We need to allow HR to grab one of the templates for each employee and have them add a few bits and eSign and then store in their personnel file (everything is in Teams/Sharepoint)
- For every employee development meeting this document will need to be viewed and perhaps notes taken in it.
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Kirsty
Manager -
WSbdesilva
AskWoody Lounger
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NetDef
AskWoody_MVPAugust 8, 2019 at 6:40 pm #1905585 -
WSbdesilva
AskWoody Lounger -
joep517
AskWoody MVP -
WSbdesilva
AskWoody LoungerAugust 9, 2019 at 2:17 pm #1905968Sharepoint, in a default group site setup by MS Teams.
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This reply was modified 5 years, 10 months ago by
WSbdesilva.
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This reply was modified 5 years, 10 months ago by
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joep517
AskWoody MVP -
WSbdesilva
AskWoody Lounger
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NetDef
AskWoody_MVPAugust 9, 2019 at 8:09 pm #1906108Here’s a step-by-step for restricting SharePoint online folders for your users.
You’ll need to set at least one user with full write/read permissions so you can manage the contents. All others can be read-only so they can copy documents out to their working desktop.
The tutorial is for an education scenario, but the steps are the same.
~ Group "Weekend" ~
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WSbdesilva
AskWoody Lounger
Viewing 7 reply threads -

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