power point (PPT 2000 or XP)

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Hello,
I am wondering if this is possible.
I want to create a power point presentation and share it with others who do not have power point installed. I tried saving the file as an .html file but a folder is generated with it and I don’t want that. Is it possible to create this or am I wishful dreaming?

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Yes it is possible, but with limitations.

Instead of saving as HTML, save as a Web Archive (MHTML) in PPT 2002. This will save it all (except linked items) in one file. But first you have to make some settings in PPT for it to show correctly. And the other person must have IE5 or better. Check Knowledge Base article Q291348 or go here for directions:
http://support.microsoft.com/default.aspx?…b;en-us;q291348

BUT… what Microsoft fails to tell you is the other person must have the Office Animation Runtime program to see your animations. (How’s that for a kick in the pants?) You, or they, have to download it and install it on the other machine. You can get it for free from this site:
http://office.microsoft.com/downloads/2002/msorun.aspx

But even after doing all that…. the presentation will not look exactly as designed or as shown on an Office XP machine. Know before you show! Test it yourself. Some animations and effects do not work in the browser. Others look poorly. Some look fine.

HTH,
Lenny

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Thanks a lot Lenny!!
I’ll pass this on to my co-worker who’s trying to develop this.

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Use the Pack and Go Wizard and include the PowerPoint Viewer. This will enable people who do not have PowerPoint installed on their pcs to view your presentation. Viewer is free so you won’t need a license. Go to File and select Pack and go. And follow the instructions and don’t forget to select the option for Viewer.

Hetty

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thanks!
i’ll try this… to be fair, we tried that already but we weren’t able to test it properly…
thanks again!
sou.

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Just be aware that using the Pack and Pray feature incorporates the 97 version viewer, not the 2000 or 2002 viewer (cuz thier ain’t one). Any new features in the presentatoin will be strippend or defaulted to other effects, which might make the prez not so great.

-Lenny

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Try saving the file with .pps extention. This saves it as a PowerPoint “Show”. No need for the application on the receiving machine. The recipient will open the file, using “Enter” to go through the presentation, unless the show is set up to run automatically, then just sit back and watch.

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>Try saving the file with .pps extention. This saves it as a PowerPoint “Show”. No need for the application on the receiving >machine. The recipient will open the file, using “Enter” to go through the presentation, unless the show is set up to run >automatically, then just sit back and watch.

Uh… you might want to check that again. There is definately a need for a PowerPoint-related application to open a pps file. A pps cannot open on its own on a machine that does not have PowerPoint or the PowerPoint view installed. The ONLY difference between a pps and ppt is that the pps launces into the show mode. It is still a PowerPoint file and must have the application’s program or the application’s viewer.

I don’t think the viewer is a good option for the poster because of the use of 2002. The only such viewer that is available is a version 97 viewer, which will not accept any new features from the 2002 presentation.

-Lenny

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Although certain features are not available, the list on the download page refers mostly to bells and whistles…and I’m not sure there is any way to share the others through HTML. Would make an interesting comparison if someone had the free time…

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The PowerPoint Viewer 97 allows people who use PowerPoint to share their
presentations with people who do not have PowerPoint installed on their
computers. When you post presentations on the Internet, you can include the
PowerPoint Viewer to expand your online audience to people who might not have
PowerPoint, or to those with different versions. You can use this viewer to view
files created in both PowerPoint for Windows

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That’s not NEARLY a complete list. (There’s goes Microsoft misleading folks again.)

The viewer won’t support many more features from PPT 2002, basically anything new – and there’s lots of new stuff. They’re not necessarily bells and whistles but rather standard equipment for many creators. In 2000 (yawn) there’s not much to miss out on. But in 2002, most creators are likely to employ new stuff and not realize it won’t work with the viewer.

Case in point… I just got off the phone with a client who had some rotated pictures in his XP prez. He got word from his client that it looked sloppy and incomprehendable. Well… that’s because they used the viewer (against my advice) and it can’t do picture rotation. But it’s such an easily accessable tool in XP, users might think it standard. Oops.

Always know before you show with whatever choice you make for a viewer. Know what the presentation device will be and work towards that end based on what it can display. The MHTML gives much more freedom in that area, including picture rotation.

That aside, users need to get used to using MHTML because Microsoft has no plans to build an updated viewer. Most experts believe they will continue to develop Web technology like MHTML as the viewer.

The original poster mentioned their conversion to HTML as a viewer didn’t work. That led me to believe they went beyond the normal Viewer, having ruled it out for it’s limitations. That and the fact they had XP is why I believe MHTML is a better choice.

-Lenny

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I am using Power 2002 and just created a 148 slide presentation with 5 MP3 files attached. These 5 MP3 files run sequentially throughout the presentation. I want to share this file with family and friends and they don’t have PP (a couple of them have the viewer). If I save the PPT file as an MHTML file, I cannot get the MP3 music files to play. Is there a way to get the music to play along with the slides?

At one time there were instructions available on how to convert a PP presentation to an AVI file by using MS Camcorder. Is Camcorder still around and if so can it be used with PP2002? Again, I would need the music to play along with the slides. If I can’t find a way to do this, I’m probably going to have to go to some other program. If so, any ideas what program?

TIA,

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Have not tried it myself, but as I understand it, sound cannot be saved with the HTML/MHTML file. It’s not really suited for multimedia. Also, I don’t think you’ll get the viewer to play the sound as 97 didn’t support MP3’s.

-Lenny

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One add-on thought… You might experiment with Microsoft Producer, a free add-on for PPT 2002. You can DL it from the MS site for Office updates. It basically makes a movie of your presentation. I can’t comment more than that since I still have not had a use for it. My presentations are highly interactive, which is lost in the recording of it into a film.

But you sound like the perfect candidate for it. Give it a shot and let me know how it works.

-Lenny

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