Pasting Normal Text Comes through as Italics (2007)

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I have someone who is copying text from one document to another. Before pasting the text, they are applying the “Normal” style. Then copying and pasting into another document.

The strange thing is that some blocks of text are italicized when they are pasted.

It is possible that these documents were created in Word 2003 or other versions. They are being pasted into Word 2007.

Has anyone seen anything like this before?

Thanks!!
Troy

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My rule of thumb when copying and pasting from one Word document to another is to use Paste Special, unformatted text. This will strip all formatting from the document the text is being copied from and paste it to the style of the paragraph in the document requiring this text. If this is something that is done frequently, you may want to build yourself a macro, as follows:

Sub PasteSpecialUnformatted()
Selection.PasteSpecial Link:=False, DataType:=wdPasteText, Placement:= _
wdInLine, DisplayAsIcon:=False
End Sub

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Applying a style over manual formatting can sometimes give only the appearance of clearing it; the formatting could show up again on paste. Using Ctrl+space to clear character formatting and crtl+q to clear paragraph formatting in the destination doc will get rid of it.

On the other hand,
User-made selections in the cut, copy, and paste section of advanced Word option will affect how the copy will paste into the destination document. For example, if the choices are match destination formatting and match destination style for pasting between documents, then the style or formatting at the cursor in the destination doc will determine how the item appears in the destination doc.

I probably would not bother changing the source document style and formatting (except in the case of bullets, which won’t go away unless you get rid of them in the source document), and instead customize the cut, copy, and paste settings OR use paste special. And in either case be careful where I paste.

PamC

PamC

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