Outline Numbering (XP)

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I’m formatting a thesis. I want the tables and figures to pick up the chapter numbers. I believe the way to do this is formatting the chapter numbers via Bullets and Numbering’s “Outline Numbered” option. Works fine except I want the word “Chapter” to appear beside 1, 2, 3, etc. Can’t seem to be able to type the word in manually and when I add ‘Chapter’ via the “Outline Numbered” option the headings go off centre. Hope this makes sense and I’ll appreciate any help.

Thanks – Kathy

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You can create the captions manually:
– Below the table, type the word Chapter followed by a space.
– Press Ctrl+F9 to insert field braces { } (don’t type the braces yourself).
– Between the braces, type STYLEREF 1 s
– Press F9 to hide the field code and update it.
– Click immediately after the number.
– Type a space followed by the word Table and another space.
– Press Ctrl+F9 to insert another pair of field braces { }.
– Between the braces, type SEQ Table * ARABIC s 1
– Press F9 to hide the field code and update it.
– You should now see something like

Chapter 1 Table 1

– Apply the Caption style to this paragraph.

– You can copy / paste this paragraph below other tables.
– Alternatively, you can create an AutoText entry from this paragraph; this makes it easy to insert it when you need it.
– Similar for figures.

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Hi Hans – tried what you said but doing something wrong as get “error bookmark not defined” when I do second part – not sure what happened as copied/pasted your text into the ctrl F9-ed brackets. Worries me when I’m not 100% sure on those sort of fields etc – document 200 pages and I don’t want to muck it up so going to be slack and force chapter headings to centre by making margins further to left of centre than they should be. Know shouldn’t have to do that but might be safer at this stage. And thanks for trying to show me the right way!!

Kathy

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I may not have understood correctly what exactly you want to accomplish, but for what it’s worth I have attached a small sample document with some tables and figures and their captions. You can press Alt+F9 to toggle field codes on and off. If you change the document around, select all (Ctrl+A), then update all fields (F9).

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In additional to Hans’s solution, here’s another thought:

If your chapter heads are not centering properly, they probably have a tab between the number and the actual chapter title. To remove that tab, you need to modify the style’s outline numbering again. In the Customize Outline Numbering dialog box, go ahead and put “Chapter” before your number (and any punctuation you want after it). If the More button is showing in the upper right of the box, click it to expose the additional choices. One of them is “Follow number with:” The default value is Tab. Change it to either Space or None. And OK you way out of the menus.

A less likely cause of the bad centering is extra leading or trailing spaces in the headings. Strip those with a search and replace.

And always try things out on a copy first.

Good luck,
Pam

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Pam & Hans

Thanks both of you for the help but still no luck. Pam, I tried your suggestions but can’t solve it. As explained in the attached doc there is a space after the number but search and replace doesn’t seem to work. Hans – we weren’t quite on same wavelength, probably how I explained it. I’ll use your doc as a base and show you both the problem (which is probably ME). One word doc attached….and first time I’ve attached a doc so hope I’ve done it the ‘proper’ way.

Kathy (in Oz, hence the time to respond)

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OK. I think I found it. In the Customize Outline Numbered List window, change the Number position from “Right” to “Left”. I also specified the font, size, and boldness of Chapter x here, which was showing up in the normal font. In the Modify Style window, change the paragraph alignment for heading 1 from left to centered.

Number position is used to align the numbers in a list–usually between the left margin and the tab. It is very helpful if your style requires that list enumerations be aligned on the decimal point. So believe it or not, Word was doing what it had been told to do: It was right aligning the number with the center of the doc width.

Good luck,
Pam

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Thank you Pam!! I knew the problem was going to be me and most likely something simple.

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