NetMeeting/PowerPoint & Movie clips (PowerPoint 2000)

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Hi again,
I am using my PC Cam to create narrated clips of a lecture that I am inserting into a PowerPoint Slide show, one per slide, and then either Sharing, or Transferring that PowerPoint file to persons on my NetMeeting list. Whether they dial me or I dial them, so far it doesn’t seem to matter. I have tried everything possible to send this presentation over with Sound and nothing seems to work, except when I send the Sound files too, and some are as large as 2 Mgs each, so the total presentation is 12 Mg. anybody got some advice here?
Thanks Nannette

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What file types are the narrations? I ask because only WAVs will be embedded, and then only WAVs under the size you have set in Tools/Options/”Link sound files greater than XXX kb.” If it’s a larger WAV or any other type of sound file, you’ll have to send the sound file along with the presentation.

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The files are WAV, and I see in the Tools…Options…of PowerPoint that they can not exceed 50000 Kb if they are to be linked. I have tried this every way I can think, and Yes, you are correct as far as I can tell, that they have to be sent seperately along with the ppt file. I have tried Publishing to web, using live broadcast, sharing the file, transferring as embedded, transferring as linked, sharing embedded, sharing linked…ugh…have spent way to much time on this endeavour to see it turn out this way. If you are all in the same room as my class is (it seems that we could do this a bit easier then sending all WAVS along with the presentation whether its shared or transferred). But, I haven’t found out how yet….maybe I’m beating a DEAD horse. If so, then so be it. Stubborn…figure where theres a will theres a way. Thanks for the help.
NMPadgett

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The 50000kb setting in Tools/Options is not retroactive. So if it had been set at 100kb and you inserted 2MB (2000kb) WAV files, and then changed the Tools/Options setting to 50000kb, those WAVs would not be embedded.

Steps to embed WAVs under 50MB are: change the number in the Tools/Options to 50,000kb, *then* insert the WAV files. If they are smaller than 50MB, they’ll be embedded in the PPT file.

If after doing that to embed the WAV narrations, they’re still not transferring through Netmeeting, then I’d guess it’s something wrong with that application or the way it transfers files or something.

You know, I just realized the subject here is NetMeeting/PPT and *MOVIE* clips. Video clips will always be linked to PPT files and will always have to be sent in addition to the presentation. (Actually, all sound files except WAV also follow this rule.)

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My mistake…I am so sorry… These are AVI files. They were recorded with PC Cam software, and saved as AVI. I have used the Insert…Movies and Sounds…From File, and Tried both Embed and Linking them…Does this change the scenario of my question at all?
NMPadgett

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Oh, no problem, I should have asked for clarification earlier. AVI files will always be linked, so you’ll need to send them along with the PPT file. No matter what size they are!

The only thing I know to suggest would be to create an autorun CD (Do it yourself info on this is available on my site.) and send that to your users. Or, if you have PPT 2002 available, you could use Producer, a free addin for PPT 2002/XP which is used to create streaming media presentations distributable via web. That way you could just send a link to your users. http://www.microsoft.com/downloads/details…&DisplayLang=en%5B/url%5D You’d also need to be running WinXP, NT or 2000. Producer won’t work with Win98.

To that end, you could use Soft TV (? I think that’s the name of it) to create something similar. Or if you’re good with HTML, you could build a webpage from scratch that would do the same thing. (But I sure wouldn’t want to attempt *that*!) Or perhaps simply use WinZip to zip the PPT file and the AVI together to send to the NetMeeting recipients.

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Well you surely have helped me out today, and I thank you for all the words of advice and time spent with me…it is greatly appreciated. Did the ZIP thing and didn’t compress enough to make a difference, pondered the Web Page thing as well, but this is just a 3-day Advanced PowerPoint course I’m putting together here, so don’t really have time to imbibe them on that journey, the AutoRun CD is a real thought, and one that I will ensue for a bit to see how it goes, but beleive what I will actually do now that I’ve been empowered with all your ideas here, is to give them a chance to use NetMeeting (the whole idea) because we run Windows 98 in this classroom, and create “one” short brief introduction to their PowerPoint presentation to include into the leading title slide, so they can have the experience of doing so, and show them the transfer method, of sending Presentation and the AVI together when their presentation is ready to be shared with their neighbor in class (part of final day project). Thank you again for your time, invaluable input and speedy response. It means a lot. I will check out the site and Producer for 2000 NT and XP for future classes on other OS’s. Will also look into Soft TV. Thank you
NMPadgett

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You might want to let your students know that rule of thumb for adding multimedia to PPT is to put the AVI, MP3, whatever, in the same folder along with the PPT presentation before inserting it into PPT. That will create a relative link so that PPT knows where to find the linked multimedia file when it and the presentation are transferred to another computer.

Just something to be aware of.

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