Missing entries in TOC (Office 2K SR1+, Win2K SP2+)

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I have tried to create a table of contents and it appears that certain entries are left out and Word help has me chasing my tail. As I didn’t have a clue how to fix the problem before I started, reading the help files all I have gained is a headache. I was hoping to find in Word where I could select the text I wanted in the TOC and click add. It would be simple but it probably doesn’t exist. If anyone can help me along I would appriciate it. I have attached the first half of the doc.

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I think that your problem is the styles you have used to format the Headings in your document.

Some of your “headings” are formatted as style “Heading 1”, for example “The quickest way (in Windows XP) to get a list of the currently loaded drivers” on page 2.

Other similar looking paragraphs are body text with manual formatting that makes them look just like the headings, for example “How can I use Windows XP’s standard Help and Support to get information about my computer?” on page 2.

You need to format all of the paragraphs that are supposed to be headings with a heading style.

StuartR

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Thanks for the help. I will try it out and advise you of the result. The whole document is a copy-paste-rearrange from newsletters and web pages filtered through the notes folder in Outlook. It is for my own use and I was just trying to be organized with the info as all these tidbits were stacking up.

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It might help to work in Outline view. By restricting the view to heading levels it is easy to see what will be included in the automatic TOC. You can then show all and “promote” the other paragraphs that should be headings. It is hard to judge the indenting in Outline view; for that kind of tweaking, flip over to Normal or Print Layout view.

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Hi sinjin:
Just to add one thing because I do something similar to what you’re doing (i.e. collect & save tips). After awhile, I end up with so many tips that I need to alphabetize them. After you’ve finished setting the headings with Heading 1 style (& any sub headings with Heading 2, Heading 3, etc.), if you want a macro that will organize the document alphabetically by heading & update the TOC, post back. It sort of takes Jefferson’s suggestion (using Outline view & viewing Heading 1 levels only), then sorting & reinserting the TOC.

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Thank you all. It was a lack of defining styles properly as StuartR pointed out. I am very happy to have such a quick solution. It is unfortunate I have to display my ignorance of the inner workings of Word. As to the macro for alphabetizing, I will say thanks for the offer but I am organizing by general subject and using different doc’s for different versions of Windows and different specific subjects like the 20 pages on Win XP’s Services, etc. Thanks again to all.

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