Jeffrey Knauth: Detailed steps for changing your email address

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Reader jknauth just posted a great, detailed list of what you should (and shouldn’t!) do when changing your email address. I’ve replicated it here, wi
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Ouch, that can be really chaotic… That was a good practical exercise, thanks.

Luckily in Europe, with the new general data protection law, things must have become easier because the law requires companies to facilitate ways for people to access and change personal data, email included. At least in bigger companies, there should be a manager for data protection responsible for this and if it is not well done at least there’s one specific person, answering by law, to have his head chopped off.

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Rather than clutter up the AKB, I’ll comment here.
1 – Excellent article.
2 – Consider: if you will be using an ISP’s mail service (if they support multiple email sub-accounts), create a ‘master’ account first. This Master account will not be used routinely. Initial server definitions can be worked out here, and tested both via browser/webmail  access and via POP/IMAP as desired. Then: create sub-account(s) for operational use.

This way, IF a sub-account is compromised, or has to be abandoned (spam?), one can switch more adroitly to another sub-account. It still involves work, but the ISP does not have to be involved in changing the billing account. For example, Spectrum permits 10 concurrent active accounts (for Home accounts, Business may be different?) including the Master.

Each email account has its own password, changeable by that account; but Master has final authority. This is conceptually similar to Windows’ Administrative user and Standard user, except that there is only one ‘Admin’.

All ISP-related interfacing is done through Master, the ISP’s Account Of Record.

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I find the best way to distribute your new email is via “automatic footer/signature”. I put information about my new email colored red, so most of people will notice. We started to use domain fehrer.com instead of fehrer.cz.
So both addresses were configured at the same time for each inbox (with alias set on exchange server). After quite long period of time – approximatelly 3 months – we disabled domain fehrer.cz.

Still, mistaken users will receive information, that they sent email to old adress and this email wont be delivered.
Quite painful and longlasting process to be honest with you.

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