Forwarding meetings (Outlook XP and Exchange 2000)

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One of our Office Administrators forwarded a meeting request rec’d from our HR director to an admin assistant (who was not part of the original invite) with the intent of asking a question about the meeting (we recognize that forward was not the correct choice here). When the Admin asst. rec’d the message in her inbox the FROM field displayed the HR directors name, and the subject of the item was: Updated: Meeting xxx, so she deleted it – thinking it was just an update

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I can confirm the behavior, I believe it’s by design, and it’s a security concern to the extent that people are careless with Forwarding meeting requests. However, it is kind of logical that when I forward a request for a meeting from Bob to me, to my employee Ray because I want Ray to attend, that I have become delegate of Bob’s when I invited Ray. Bob can turn around and univite Ray.

To discuss Meeting requests without inviting additional people, the problem you are concerned about, users should use the ‘Actions | Reply with Message’ or ‘Actions | Reply to All with Message’ options instead of Forwarding the meeting.

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John

Thanks for the response and confirmation that this behavior is by design. To a degree I also agree that it “seems” logical but in the same breath find it somewhat concerning that Microsoft allows it to actually happen. I can’t forward or create an EMAIL message “on behalf of” that person without proper delegate/permission rights but I can certainly forward a meeting invite “on behalf of ” that person???? That’s nuts – what makes an email message different from a meeting invite??? I think what’s really disturbing us is the fact that she became the Organizer (not a delegate as you indicate – maybe you mean the same thing) to the forwarded meeting and we can’t reproduce that end of the equation. If my coworker forwards a meeting invite to another coworker the original organizer doesn’t change nor do we see “on behalf of” in the header of the From field. The reality is forward is essentially creating a new invitation to which you now become the chari/organizer of, is that it?

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I somewhat agree with you. I haven’t seen the behavior you mention where someone who recieves the Forwarded Meeting becomes the Organizer (unless they have recreated the invitation in their client Calendar and then sent it out to more people?) That is disturbing.

Forwarding a Meeting Invitation is definitely different from Forwarding an email message.

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I somewhat agree with you. I haven’t seen the behavior you mention where someone who recieves the Forwarded Meeting becomes the Organizer (unless they have recreated the invitation in their client Calendar and then sent it out to more people?) That is disturbing.

Forwarding a Meeting Invitation is definitely different from Forwarding an email message.

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John

Thanks for the response and confirmation that this behavior is by design. To a degree I also agree that it “seems” logical but in the same breath find it somewhat concerning that Microsoft allows it to actually happen. I can’t forward or create an EMAIL message “on behalf of” that person without proper delegate/permission rights but I can certainly forward a meeting invite “on behalf of ” that person???? That’s nuts – what makes an email message different from a meeting invite??? I think what’s really disturbing us is the fact that she became the Organizer (not a delegate as you indicate – maybe you mean the same thing) to the forwarded meeting and we can’t reproduce that end of the equation. If my coworker forwards a meeting invite to another coworker the original organizer doesn’t change nor do we see “on behalf of” in the header of the From field. The reality is forward is essentially creating a new invitation to which you now become the chari/organizer of, is that it?

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I can confirm the behavior, I believe it’s by design, and it’s a security concern to the extent that people are careless with Forwarding meeting requests. However, it is kind of logical that when I forward a request for a meeting from Bob to me, to my employee Ray because I want Ray to attend, that I have become delegate of Bob’s when I invited Ray. Bob can turn around and univite Ray.

To discuss Meeting requests without inviting additional people, the problem you are concerned about, users should use the ‘Actions | Reply with Message’ or ‘Actions | Reply to All with Message’ options instead of Forwarding the meeting.

Reply | Quote