‘Do not check spelling’ option (Word 2000)

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I thought I understood the “Do not check spelling or grammar” option under Tools > Language > Set Language, but I’m still puzzled about part of it.

A document I worked on had this option checked, so I unchecked it, then clicked the “Default” button and answered Yes to the “Do you want to change the default language to English?” question. (I’ve discovered that if you don’t do this second part, the box does not stay unchecked.)

Someone else then added a new paragraph to the document, and when he ran a spell check he got the message, “Text marked with ‘Do not check spelling or grammar’ was skipped.” I took a look and the “Do not check spelling or grammar” box was still unchecked. However, when I selected the paragraph he had added and looked at the box, it was checked.

So my question is: If a document has the “Do not check spelling or grammar” box unchecked, why would the box become checked for any new text?

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“Do not check spelling or grammar” is not a document attribute. It is a text attribute. It can be applied to individual words in a paragraph, or individual paragraphs in a document etc.

It can either be directly applied, or it can be part of a style, so if it has been applied to your whole document you probably want to Select All before removing it, and check your styles to ensure that they won’t cause it to be reapplied afterwards.

StuartR

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Thank you, Stuart. That seems logical now that I think about it.

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Thank you, Stuart. That seems logical now that I think about it.

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I found this thread through the Search facility. I have a similar problem.

As I understand it I have to go through the process for every document that has all or part of its text marked “Do not check spelling or grammar”. As I frequently create a new document from a previous one, inherited from my predecessor, is there a way of batch removing “Do not check spelling or grammar” from my document files?

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There are a few examples around of code that loops through all files in a folder, opening each one and making the same change. For example, have a look at post 263669.

The code you would need to clear the “Do not check spelling or grammar flag” is
oDoc.Content.NoProofing = False

StuartR

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Stuart,

Thank you for the pointer. I hope to make good use of your assistance.

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Stuart,

Thank you for the pointer. I hope to make good use of your assistance.

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There are a few examples around of code that loops through all files in a folder, opening each one and making the same change. For example, have a look at post 263669.

The code you would need to clear the “Do not check spelling or grammar flag” is
oDoc.Content.NoProofing = False

StuartR

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Hi Malcolm:
If you’re having this problem, then it’s also a good idea to go through your templates (inlcuding normal) & unchecking the option (after selecting the paragraph mark) to make sure that new documents based on your templates don’t start out with the option checked.

By the way, the default button in that dialog box is for the language setting & spellcheck for new documents based on the normal template. i.e. it changes the spell check & language for normal.dot, not for the current document.

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Thank you Phil for your message. I have now done what you suggest & hopefully (!) I will not have the problem again. At least if I do I will know how to deal with it.

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Thank you Phil for your message. I have now done what you suggest & hopefully (!) I will not have the problem again. At least if I do I will know how to deal with it.

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Hi Malcolm:
If you’re having this problem, then it’s also a good idea to go through your templates (inlcuding normal) & unchecking the option (after selecting the paragraph mark) to make sure that new documents based on your templates don’t start out with the option checked.

By the way, the default button in that dialog box is for the language setting & spellcheck for new documents based on the normal template. i.e. it changes the spell check & language for normal.dot, not for the current document.

Reply | Quote

“Do not check spelling or grammar” is not a document attribute. It is a text attribute. It can be applied to individual words in a paragraph, or individual paragraphs in a document etc.

It can either be directly applied, or it can be part of a style, so if it has been applied to your whole document you probably want to Select All before removing it, and check your styles to ensure that they won’t cause it to be reapplied afterwards.

StuartR

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