Creating Paragraphs with Numbers and bullets (Word 2003/XP SP2)

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I am trying to create a song book that is automatically numbered for each song. Each song contains several lines. The first line will have the number first, with no period after the number, 2 spaces, then the first line of the song. After the first line, an ‘Enter’ is done, and a bullet is to represent where a new line starts. Let me see if I can explain better – The songs are called ‘bhajans’ and are sung with a leader singing a line, then the group repeats the line. The leader sings the 2nd line, and the group then sings the 2nd line, etc.
In order to index the book, I need each song numbered. But I need numbers added to paragraphs – not to the next line.
Instead of allowing me to do a ‘hanging indent’ that shows what is included in a line and starting a new line with an ‘Enter’, the group wants the 2nd and subsequent lines of the song marked with a bullet.
Normally, when I do automatic numbering, every time I hit the ‘Enter’, a new number will appear. Instead, I will need a bullet, until a new song is started, at which point I need the number to change to the next number.
Every line is to be aligned to the left and matches the placement of the 1st line text. The bullet appears at approximately the place where the period would be in the number. The period is to be eliminated because it is confusing to see both the period and a bullet.
I am not a whiz at this, and all I can seem to do is to number each song individually. There will be approximately 400 songs in the book, and I am having to renumber everything whenever I want to insert a short song in a space in between previously numbered songs.
I also do not see where I can put in numbers without having a period following the number.
Is this going to be possible to do?
Have I made this clear enough for anybody to understand? If so, does anybody know how I can do this? If not, perhaps I could send you a couple of the songs that I have manually created?
Thank you very much,
Julia

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Julia,

By the way, you don’t need numbers for an Index. Perhaps you mean Table of Contents?

Are you familiar with styles? Styles are the most powerful feature of Word.

Here is how I would approach the problem:
– Create 2 styles – “Other Song Line” and “First Song Line”
– Change Style for next paragraph in First Song Line to Other Song line.
– Set them up using outline numbering with First Song Line numbered and Other Song Line bulleted.
Be very careful to follow the advice in http://www.shaunakelly.com/word/numbering/…eNumbering.html

I have attached a sample.

Best of luck,
Judith

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Thanks, Judith!
No, I am not familiar with Styles, but I will be soon! I will faithfully read the info at the link you sent me (I printed to an MDI file so I don’t lose it). The sample you sent me shows what I want, except that each line we sing usually has more than ‘1 line’ in it. What I mean is, the line is frequently long enough to take up 3 ines of a column. But as long as an ‘Enter’ is not done, it should maintain correctly automatically, I trust.
Yes, I need an index, because everybody needs to be able to find a particular song by looking at an index that carries the entire first line of a song, and gives the song number. They also want a page number given in the index.
I don’t suppose it’s possible to get and index like that done automatically, is it?
The Table of Contents will contain info about the different sections – Pronunciation Guides, Reasons why you sing to God, the main meeting format, and the pages included in the song section.
So I consider the Index as far different from the Table of Contents. We have also decided to separate the song and meeting/intro sections for our ease, considering our basic knowledge.
Thank you very much – I’m almost encouraged here!
Thanks again, Judith!
Julia

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This Macro will delete all existing Index entries, and then add a new index entry for each line that is of the style “First Song Line”.

StuartR

Sub AddIndexEntries()
Dim para As Paragraph
Dim fld As Field

' Delete all existing index entries
For Each fld In ActiveDocument.Fields
If fld.Type = wdFieldIndexEntry Then fld.Delete
Next fld

' Add a new index entry for each top level list item
For Each para In ActiveDocument.Paragraphs
If para.Range.Style = "First Song Line" Then
ActiveDocument.Indexes.MarkEntry Range:=para.Range, entry:=para.Range.Text
End If
Next para

End Sub


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Hi, Stuart,
This looks absolutely amazing! Where is the Index going to be created? Do I just go into Macros and say ‘create’, I assume?
Can the index be in another file that references this one? Or does it have to be attached to the end of the same file?
Also, it looks to me that I need to make the style name “First Song Line” – right? I have never created a macro and the window that opens up is very confusing. But I assume that I will simply type in what you have here. I remember something vaguely about using a macro in all files or just this one – will that be clear to me that it is supposed to work only on this file?
Gosh, I hope my brain can do all this – all this information sounds like it should truly work wonderfully if I can do it!
Thank you both for your help. It is very much appreciated.
Julia

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For instructions on how to create a Macro in word, have a look at starpost 21373

The Macro that I supplied marks all the index entries, it doesn’t put the index itself into the document, you do that from Word’s Insert Menu, (Insert > Reference > Index and Tables).

I assumed that you would use the styles that Judith created in the document she attached to post 603,591

StuartR

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Hi, Stuart,
Yes, I am planning to use exactly what Judith supplied, although I am still wondering if I have to tend to all the outline levels when I only plan to have one set of numbers.
I made a print of the instructions for the macro creation – thank you very much.
Do I assume, then, that the Index has to be in the same document as the text? That’s the way it sounds to me. I assume I can just insert a blank page before I use the Insert command so that it doesn’t start right at the end of the songs – right?
I have to tell both of you, Stuart and Judith, that you are making my whole week with all this help. I hope my brain will be able to grasp it all and make it work. I will give it my best.
Thank you very much,
Julia

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Julia,

You need an outline list because you are using 2 levels – the first level is the numbered first lines and the second level is the bullets for the remaining lines.

Yes, the index does need to be in the same document as the text, but once you have created it you could take a copy into another document (Edit Copy, move to other document, Edit > Paste Special > Plain Text).

Good luck, do let us know how it goes.

StuartR

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Julia,
We seem to have thrown you in the deep end – but believe me it’s necessary. What you are trying to do is quite sophisticated, and what you’ll learn by doing it will stand you in good stead. Once you’ve found the power of styles, you’ll save so much time and effort.

Numbering in Word is full of bugs! Some are by design and some are just bugs. Shauna’s article is the best starting point I know for avoiding the bugs.

As Stuart said, you need the Outline list because you have two levels.
The point I must stress is “Never change numbering or indents without starting at the highest level of the outline list”.

In your case, always start at First Song Line. You can change the font, space before, justification, language and other features of Other Song Line using Format->Style.

To put it another way, if a feature can be changed through Format->Style->Numbering change it there and NEVER anywhere else.

Let us know how you go.

Judith

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Hi, Judith!
Yes – I see it here – the ability to send a file. I am replying only to your post within the thread, assuming that works best.
This is my first time to try this. I have 2 files – 1 with the book, and the other with the print screens. I hope both go to you.
Thanks again!
Julia

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This looks good, are there any other changes you need help with?

I have modified your “Other Song Line” and “Chorus” styles to include 7pt space before, with no extra space between paragraphs of the same type, and then deleted the blank 7pt lines you had added to get the spacing you wanted. This will help to ensure a more consistent appearance.

StuartR

PS. If you want to post 2 attachments then you can either use a program like Winzip to zip them into a single file, or you can just create two posts, with one attachment on each.

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Julia,

I’m glad our ideas are helping you. Here are some more suggestions.

0) The screen shots didn’t attach. Be careful with screen shots, they often exceed the 100K limit for attachments.

1) I’ve noticed that you have used all uppercase. Unless you really need it in capitals, you should use upper and lower case – it is much more readable.

2) Getting rid of blank lines like Stuart suggested is a very good idea.

3) I notice you have put blank spaces in song 4. Blank spaces are a bad idea. If you want to keep “Sai Ram” together, put a non-break space between the words not a normal space. Use Insert->Symbol->Special Characters->Nonbreaking Space.

4) To be consistent with the styles I defined for you, get rid of the capital letters in your new styles and make them Chorus Line and Translation Spanish Line.

One reason for being absolutely consistent is that it is much easier to make changes later.

Best of luck,
Judith

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Hi, StuartR and Judith,
I am feeling pretty well out of the game at this moment, but there may yet be hope for me. Geez – I hope so!
So, I went in to the document that you fixed for me, Stuart (thanks very much!). I changed the ‘Other Song Line’ to eliminate the leading 7pt, because I can’t have a space between the first line and the second line. However, I realized that there are going to be songs that have ‘Introductions’ that the group doesn’t sing, so I used a ‘before and after’ space on it. After I told the style to follow the First song line style, it put in the number correctly.
I put in the ‘non-break space’ character as Judith suggested – that’s so much better!
Then, I tried creating the macro and the index. After the 2nd try at the Macro, it functioned. I tried putting the Index in a different file, as suggested by Carolin, but I got nothing. Then I went back and inserted it into the same document. Oh, boy. It took over the number for song #1, threw all my other songs into different numbers because of it, and then I noticed that the index was not using the song numbers – it was using the page numbers!
I have to have it use the song numbers. The group wanted the index to have both the song number as well as the page number, but if we have to choose, it will have to be the song number, because there could be 5 to 10 songs on 1 page.
When I turned on the backward Paragraph sign, it gave me all these weird things and I started to delete them until I realized that it was the index marking! Duh!
I am attaching the file in hopes you have time to help me. When the Index popped up in the file, the brain pretty well bombed out on me, so I’ll have to stop work right now.
A note on the uppercase – yeah, I wanted upper/lower as well, but that was a decision by the group and the song leader was adamant, although I did specifically discuss it with her. Oh, well. I tried having the Chorus lines in upper/lower, but she wouldn’t go for that, either. Such is life.
Oh, and does anybody know how to make sure that both columns are the same distance from the border at the top of the page?
Thank you for your help,
Julia

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I’m sure we can create what you want, either using standard Word features, or using a Macro, but I am now a little bit confused myself.

An index is used to show the page on which something can be found, so I guess the thing you want is NOT an index.
Are you after a list of First Lines like in this example? I created this one by inserting a Table of contents, based on the style First Line. I also put in a section break so that I could have the 2 columns start after the list, and I modified the style TOC 1 to indent the lines so the line number stands out.

If this is what you want then I can explain how I created it.

StuartR

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Hi, Stuart!
The list of the First Lines is what we want. Actually, I see that you have the song number right next to the First line, making it very clear what the song # is, but then you also give the page #- certainly works for me. The leader wanted both, so I will send this to her and see if this works for her. I think we will probably have to put in some headings saying the ‘Song #”, “First Line” and “Page #”, as well as a title, ‘INDEX”. I can do that, right?
Meanwhile, I put in a Page Break, so I could get the Index off the same page as the songs and both the Index and the Page Break changed the locations of the songs. We don’t want the songs to flow from one column to another or from page to page (I will be filling in the extra space with appropriately sized songs). When I selected only song # 7 (I think it was), all of song 6 came over to the next page as well, and the process selected half of #6, according to the format signs showing. Do we need to give an extra ‘Enter’ between songs in order to keep that from happening? I was very careful to only select the First word of #7 to the end of the song.
I looked at this again, and see that, naturally, the automatically created Index/Table gives the entire first line, whereas we normally will cut it off so that each listing will only be 1 line. All caps makes it more difficult to read, of course. Is it possible to truncate the listing to ensure that it doesn’t extend beyond one line for each entry?
I think I better wait to see if we can do that before I send it to Sonia for checking. I don’t suppose there is any way to get the Index to have upper/lower at the same time that the actual songs are in all caps?
Glad I did a final check on my email! I can’t imagine how long it must have taken for you to learn all this. It’s amazing to see kindness such as is exhibited by the people on this site, I can’t even begin to explain how meaningful this is to me.
Thank you very much!
Julia

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I made some more changes to this for you.

I created a new style called “First Line Continued”, and I typed at the end of each first physical line and applied this new style to the newly created paragraph. This means that the Table of Contents now includes only the first line, but the appearance of each song is the same.

Some of the paragraphs had “Keep with next” set in their paragraph formats, this is why half of song 6 moved. I have used Format Paragraph to set “Keep with Next” for every line of every song EXCEPT for the last lines. This will make sure that each song stays together on a page.

I changed the Table of Contents so that it uses level 9 headings, and the format TOC 9, instead of level 1. This means that I can play with the format of this table of contents without upsetting the other one that you will create later.

I deleted the hidden blank line that I had put after the Table of Contents (this was to make the songs line up nicely, but your page break does that even better).

I deleted all the index entries, you don’t need these (or the Macro that created them) because we aren’t using a Word index anymore.

I added your heading row to the Table of Contents.

Are we nearly there?

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Hi, Stuart!
I was able to go over the format with Sonia last weekend. She likes it very much. She brought to my attention that the Index is no longer alphabetized by song title (I try not to get irritated about this brain injury and the connections it doesn’t make). It was hard to believe I didn’t recognize that!
But she is right – we need an Index with the songs in order by the First Line.
I worked with the new format and I seem to be able to handle the First Line and the First Line Continued. I don’t quite understand what you said about the ‘Keep with next’, but I did go in and did what I thought you said – I said ‘Keep with next’, selecting only from the number to the next to last line of the song. We don’t want any song flowing over into another column or page.
I can’t seem to make the first song line up correctly, but Sonia suggested that I simply insert some spaces manually to bring the second column into line with the first song on the first page. The other pages do just fine! Or maybe I can just put in an extra page break?
I will have to change the headings to Spanish and also put in the title ‘Indice alfab

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To align the first song, do the following:
– Click in the blank paragraph above the first song.
– Press Delete to remove this blank paragraph.
– This will remove the ‘First Song Line’ style from the first line of the first song.
– With the insertion point still in this line, apply the ‘First Song Line’ style again.
– Select Format | Paragraph.
– Change ‘Space Before’ from 18 pt to 0 pt.
– Click OK.

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Thanks, Hans,
I’ll try that!
Julia

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Julia,

Putting the table of contents into Alphabetical Order instead of Page Number order is going to be a bit tricky.

We may have to go back to using an Index instead of a Table of Contents to do this, but lets try something else first. You can make a COPY of the document and then sort the table of contents. The disadvantage of this method is that you will have to go back to the saved copy when you want to make changes, as the sorting is going to lose the automatically updated table of contents.

Here are the steps I needed to do this sort.

• Select the Table of Contents
• Copy
• Move the cursor to just before the Table of Contents and insert a blank line
• Paste
• Select this new copy of the Table of Contents
• Table > Convert text to table
  • Number of columns 3
  • Fixed column width – Auto
    [/list]
  • Table > Sort
    • Sort by > Column 2
    • Type > Text
    • Using Paragraphs
      [/list]
    • Table > Convert > Table to text
      • Separate Text With > Tabs
        [/list]
      • Select the original Table of Contents again
      • Control-Shift-C
      • Select the sorted Table of Contents again
      • Control-Shift-G
      • Now delete the original table of contents, so you just have the sorted one.
        [/list]Here is the output that this gives.

        I guess we could write a Macro to do this automatically, if this is now formatted the way you want, but I am very very busy at work this week so it will have to wait a few days.

        StuartR

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Hi, Stuart,
The brain is beginning to function again, so I put in 2 new songs (in the original TOC file – ultimately), and managed to update the TOC. When I clicked in the TOC and it selected itself – that ‘graying’ thing it does, a right click gave no ‘copy’ capability, so I tried going to ‘Edit>Clipboard. I put in the extra line, but when I said ‘paste’ from the clipboard, all I got was a PDF file symbol (that was what was on the clipboard, too, I noticed then).
I am totally confused at this point.
Also, I couldn’t access the new style you put in to fix the first song line. I tried going to the file where it resides, and did a Shift>Save>Save all – no luck.
I have already typed 161 songs in the old book, and I am wondering if there is any way I can copy and paste the work already done and make the paste assume the format of the new file with the styles. I have 4 or 5 books from different Spanish countries that will eventually be incorporated into a larger book to be posted on the Internet for the English-speaking Centers that need to incorporate Spanish songs into their meetings. Right now, I am re-typing each song again, because it is more confusing to change all the formatting problems. I am resigned to the retyping if necessary.
I wasn’t able to do too much with anything today, but I can see that my brain is beginning to function a bit again, and have hopes of getting back in the groove.
I realize that everyone might be busy with Christmas and families and such and it might not be possible to give me help immediately, but I have no problem with that – I appreciate any help available and whenever it comes.
Thank you very much, everyone.
Happy Holidays to all,
Julia

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Before you can copy toe TOC you have to select the whole thing, not just put your cursor inside the TOC and right click,
To select the whole TOC you can put the cursor just before the TOC and either

• Use Shift and Down-Arrow to select the TOC
• Use the left mouse button and drag to select the TOC[/list]I can’t see why you would have a problem using the “Fist Song Line” style. I have checked that the style is in the document. Maybe someone else will have an idea.

  StuartR

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Hi, Stuart!
Well, it looks like I’m somewhat of a failure with this particular process. I selected the TOC as you indicated, and did the steps again, and it’s just all awry – I’ve attached the file I worked in to see if I could do it.
Perhaps we should go back to an Index, but when I looked at our original indexes, the songs weren’t in alpha order, as I thought they were.
I’m sure there is something very simple I am missing in correcting that first page song spacing. The new style you created called ‘First Song Line + Space before:0’ is only in the ’10-614338 file you sent me. I can’t get it to show up in the 11/1/06 original file, where you said I needed to work in order to have the automatic TOC work. I vaguely recall that there is some way that styles are available for all files, but I don’t know how that works. I re-read Shauna Kelly’s article, and couldn’t find out – but maybe my brain simply cannot make the connection at this moment. And I went into the file and did a ‘Save All’, but that didn’t work.
I feel I must apologize for this frustration and time-taking process. It’s a difficult thing for anyone who does anything with me – I seem intelligent and I’m grateful that I do still have that, but it is the more frustrating for people (as well as myself) because in order to do things intelligently, the brain simply must make logical connections and although I can see that I am improving, it’s extremely embarassing – frightening, too, at times, because people just don’t recognize what is happening and I can’t really explain it. Please accept my apologies for this. I truly am doing the best I can and it makes me cringe to see myself waste your time. I can see it’s value and have always been very time-oriented myself. It’s totally against my nature to have this happen. (I used to implement accounting software and procedures – before the accident.)
Well, here I am taking more of your time with something other than work – not a good idea, but I need you to know that it is not purposeful.
What do you think is the best way to go with this?
Thank you, Stuart
Julia

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Julia,

I don’t think it is you, I had some difficulty when trying to follow my instructions too! At one point I had to use Paste Special > Plain Text instead of Paste to get it to behave the way it did last time!

Does the attached look right to you?

StuartR

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Hi, Stuart!
Thanks so much for your help. The alpha sort looks right.
Did you notice that the spacing for the 1st song was off? I couldn’t get your ‘First Song Line + space…’ available for use in that document.
Also, I have to use the original unsorted file in order to add other songs, right – so I have to get that new style into that first file?
Now let me see if I understand what I need to do: I add the songs to my 11/1/06 bhajan book in order to get the automatic update. But when I need to check the work with the group, I use the steps to do the sort and save the file with a different name – or save the file with a different name first, then do the sort, and print it so we can use the alphabetized list while we work.
Meanwhile, if I leave the book with the group for the week, I continue to add songs in the old file and the next week, I do the same thing for additional checking.
And I made a note that in order to do this, the ‘Paste’ is changed to ‘Past Special>Plain Text’.
Can you tell me how to get the special style you created in the file you worked on available to my 11/1/06 file where the work is being done?
Am I making any sense?
Thanks,
Julia

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It’s probably going to be easier to copy the songs from the old sheet into the new one, and then apply the correct formattting to each paragraph, than to copy the styles to an old document and then apply the styles.

I will try to put together a Macro that will automate manipulating the TOC for you, I just wanted to check that it looked the way you want first.

StuartR

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Julia,

I have created a Macro to do the Table of Contents stuff for you. This version of your document has a toolbar called BhajanBook, with a single button labelled TOC, just click this button and it will create the Table of Contents in the right place.

PLEASE DONT make any manual edits on the first page. The Macro uses a bookmark to find the right place, and it expects the EXACT contents of this to be left alone.

I have had to ZIP the word document as it is now bigger than the lounge 100K limit.

StuartR

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Hi, Stuart!
The Christmas season is upon us, and you and the Lounge are giving me my Christmas present!! Thank you for your time!

In your note with the attachment, you said ‘don’t make any manual edits on the first page’. You mean the first page of the TOC – right? When you say ‘manual edits’ -you mean don’t manually add any additional song lines as titles? That’s the only thing I can think of that Sonia has asked me about. If the group wants an additional line put in the ‘Index’, I can create a song with a number with the other First Song Line that they want included and that will put it in the Index that way; I could simply use the Other Song Line Style to refer them to the other song title – that will eliminate any need to fiddle with the TOC. (You see, sometimes an Introduction eliminates the possibility of indexing the actual song’s first line.
That’s what I think you are talking about. Am I right?
Another thought – Can I change the font or size of the Titles if needed?
I see the TOC button – thank you very much – I was getting pretty confused about the process.
Now about adding songs: I’m looking at your instruction on 11/15 that says “you will have to go back to the saved copy when you want to make changes, as the sorting is going to lose the automatically updated table of contents.” Because of that, I added the 2 new songs in the last file I sent you in the 11/1 file, and have since added a few more..
Has my required process changed now? Do I use the file you just sent me as the basic file to use for completing the book? When I use the TOC button, do I continue to add songs? Wait a minute -I’m reading this 11/15 note again… So, the file you sent me back is the COPY of the 11/1 file and will not automatically update the TOC? Or do I just copy the new songs into the file you just sent me- no – that can’t be right, if after the TOC is alphabetized, the automatic updates no longer work. Okay –
Uh, let me see – to use your new macro and the new toolbar, I need to make those available to any file I want to use them in, right? So once I do that, when I copy the original 11/1 file with the new songs typed in, the COPY will have the toolbar with the macro available and I can use it to do the alphabetizing.
How do I make your new macro and toolbar available to all my Word documents?
I guess the same question goes for making all the new styles available for any document, so I can use them again as desired in other files, in the future.
Hmmm… do you understand my questions? I’m not sure I understand my exact process now.
Thank you,
Julia

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Julia,

The EASIEST way to do this will be to use the document that I posted most recently (in post 617,236) as your ONLY version.

• Copy the other songs from where they are now and paste them into this document
• Click the TOC button when you need to change the Table of Contents
• Format the lines of the songs to use the correct styles
• If you need to add a line to the index then create a song using the entry you need as a First Line and it will be added next time you click the button
• Changes you make to fonts or styles of the TOC will be discarded each time it is updated. To make permanent changes you need to change the style TOC 9
• If you add or delete any text inside the bookmark that runs from just before the TOC to just after the TOC then the Macro may do the wrong things
  [/list]regards,

  StuartR

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Hi, Stuart!
Again, thank you very much! I used the file you sent me as my basic new bhajan book, copied the new songs in, even fixed the TOC macro that didn’t work because of my security setting! Hah! Some times the old brain does it! The TOC updated perfectly!
I understand that if I want to change the look of the TOC that I go into TOC9 to do that.
I don’t understand the bookmark part, and showing the formats didn’t show me where it is, but I understand that it won’t work to make any changes to the TOC directly What I don’t know is if I can Center the Title I put in, “Indice Alfab

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To see where the bookmarks in a document are, go to Tools > Options > View and set the checkbox “Bookmarks”. When you do this, each bookmark will appear as a pair of [ ] characters, with the bookmarked text in between. So long as you don’t make any changes to the text in the bookmark on the first page, you will be fine.

StuartR

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Got it! I’m on my way!
Thanks for everything, everybody!
Julia

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Hi, Judith,
I have not yet done all the reading I need to, but my first question is about the Outline Numbering. I am only going to have one set of numbers, not outline numbers. Will all that information confuse me or give me the basics anyway. If I need something else, how would I state myself if I want to search the FAQ that Shauna Kelly gives links to, in order to get info for just one set of numbers? Or will all this be answered by the time I read this?
Thank you,
Julia

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The Index can be in a separate document if you want it to be. You just need to reference the document containing the songs.

1. Create a new document which will contain the Index
2. Insert a field by pressing Ctrl+F9
3. Insert rd (reference document) followed by the full path and filename of the song book. You will need to use double backslashes eg.{rd “H:aaTestIndexTest.doc”}
4. Then insert your Index

Carolin

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By now, I say Hi, everybody, don’t I?
I can’t tell you how much this is appreciated. I am sharing this with our song leader as well. You are right – you are throwing me in the deep end, for sure. However, I agree that once I learn, it will be a huge plus for me. I have a slight brain injury that affects my ability to make logical connections and all this is a little scary for me. But considering that I have all you people helping me, surely I can do this. I may ask some stupid questions sometimes, and I ask your patience with me beforehand – it’s a bit embarassing to have just enough of a brain injury to make things difficult sometimes.
I may not be asking more questions right away because there is someone here (in Costa Rica) who needs some immediate help with her English, and I sorta’ have to do either/or at the moment.
Thanks also for the info about the index being in another file – I feel much better with that.
Wish me luck! And thanks again!
Soon,
Julia

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Dear Carolin (and StuartR, too)
I am starting to work with the song book. Let’s see if I can figure this out. I am going to create the macro that marks the entries in the actual song book. I have typed 3 songs now, to test, using Judith’s sample document. Now, I am going to open a new Word document (I can keep the song book open at the same time?). I am going to insert a field per your instructions, using the path on my computer & double slashes. Then I am going to go to Insert>Reference>Index and Tables).

I am just realizing that the group is requesting that the page numbers be included in the index, as well as the song number. Is that possible?

Oh, I guess I need to ask Judith about something else I realize is going to be needed – I’m not sure if I include it here or if I need to ‘reply’ specifically to her post – but here it is. As I look at my previous typing, I see there are 2 more things happening. I am guessing that I must use styles to do this, and having typed 3 songs now, I see that I need to select the 1st song line and I have ‘Entered’ twice, to start a new song, but that ‘Song Line Two’ follows the First line automatically.
Now here are the curve balls: occasionally, a song has a ‘chorus’ which follows the ‘Song Line Two’ . So, I must create a style with that particular font and indenting and select it to start typing the chorus. Oh my God – I thought I could get away with using Judith’s Styles and I see I won’t be able to do that. Oh, boy!
Here’s the second one: Some of the songs are in Sanskrit and are followed by the Spanish translation of the song – Okay – I think I’m getting the picture – another created style in the font and indents required, selected after I have ‘Entered’ twice.
I think I have answered my own question here – that a new style will have to be created for both the chorus and the translation, as well as an English translation when included in a future book I will be doing.
Well, I have to tell you, my brain felt like mush until I realized I could use Judith’s sample and now, it feels like mush again and I am – I don’t know how to describe it – I don’t have the faith in my brain functions that I had before the accident and – well… But not to worry! I know I’ll give it my best shot! And I appreciate all of you.
Julia

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