Conditional Counting In a Report – Access 2007

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I have a report that displays an account name, then three fields that show if there is a problem in one or more of three areas. For example, if an account is missing a current financial statement, there would be an X in the balance sheet column. If the account type is incorrect, there would be an X in that column. In the underlying data, all three of the fields have either an N or a Y in that field.

In my report footer, I want to count the number of problems for each of the three types of errors. In Excel, I would say =CountIf(CellRange,”N”). In Access, I want it to count field [BalSheet] if the value is N. Access does not seem to have a “countif” type function for reports, or I cannot find it.

If I do a simply count, I get the total number of records which is not what I want.

What am I missing?

Thanks for your help.

Nancy

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You can use

=Abs(Sum([BalSheet]=”N”))

[BalSheet]=”N” is either True = -1 or False = 0. Sum adds the True values as -1’s. Abs converts negative to positive.

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Perfect!

Thank you, Hans, for your quick response.

Nancy

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