Book Citations in Word 2010

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If I put a book into Word’s References, then, when I cite it [intext], it should show the author and date, e.g.

(Kettner, Moroney, & Martin, 2008)

But two are showing the title as well:

(Schumaker, From Ideologies to Public Philosophies, 2008)

(Schumaker, The Political Theory Reader, 2010)

I tried deleting and re-inputting, but that didn’t fix it. How do I correct this, and/or why is it happening?

Regards,
Chuck Billow

Chuck Billow

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Is this relevant?
Edit a citation placeholder. Occasionally, you may want to create a placeholder citation, and then wait until later to fill in the complete bibliography source information. Any changes that you make to a source are automatically reflected in the bibliography, if you have already created one. A question mark appears next to placeholder sources in Source Manager.

[*]On the References tab, in the Citations & Bibliography group, click Manage Sources.

[*]Under Current List, click the placeholder that you want to edit.

Note Placeholder sources are alphabetized in Source Manager, along with all other sources, based on the placeholder tag name. By default, placeholder tag names contain the word Placeholder and a number, but you can customize the placeholder tag name with whatever tag you want.

[*]Click Edit.
[*]Begin to fill in the source information by clicking the arrow next to Type of source.

For example, your source might be a book, a report, or a Web site.

[*]Fill in the bibliography information for the source. Use the Edit button to fill in fields instead of having to type names in the appropriate format.

To add more information about a source, click the Show All Bibliography Fields check box.

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RCL;

That may help in the future but really doesn’t help me in my cites showing book titles intext. It’s been a couple days, so I’ll check it again.

Thanks,
Chuck

Chuck Billow

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I realize this was posted a few days ago, but for what it’s worth…

If you are building your citations using the insert > new source tab, I’ve occasionally run into trouble with authors if I try to type them all on the same line of the dialog box. If there are multiple authors, I always enter the first author, then use the Edit button within the dialog to add additional authors.

That said, what reference style are you using? On the References ribbon, in the Bibliography group, you have the option to set your reference style to APA, MLA, etc. Perhaps choosing a different style will help manage the data that displays in your in-line citation.

Finally, another option is to have Word input the citation (after you enter it), and then click the citation to display the ability to Edit Citation. In the resulting dialog, you may have the option to suppress author, year, and/or title.

Hope this helps.

If I put a book into Word’s References, then, when I cite it [intext], it should show the author and date, e.g.

(Kettner, Moroney, & Martin, 2008)

But two are showing the title as well:

(Schumaker, From Ideologies to Public Philosophies, 2008)

(Schumaker, The Political Theory Reader, 2010)

I tried deleting and re-inputting, but that didn’t fix it. How do I correct this, and/or why is it happening?

Regards,
Chuck Billow

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I use APA exclusively as it is required. I’ll try the “Edit” technique though.

Thanks,
Chuck

Chuck Billow

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Not entirely up on my APA style rules, but since your two books have the same author, is displaying the title one of the “tie-breaker” rules that APA employs to distinguish between two titles with the same author?

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Geez, not to my knowledge. I’d have to double-check that in the (APA) manual.

Regards,
Chuck

Chuck Billow

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For publications with different dates, you shouldn’t need the title. Word allows you to edit citations (by clicking on the citation, then on the dropdown at the right-hand end) to add page #s and choose whether to display the author, year and/or title.

Cheers,
Paul Edstein
[Fmr MS MVP - Word]

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Paul;

“For publications with different dates, you shouldn’t need the title.” I’m not sure I understand. If I am using a book that is a compilation of various writings, wouldn’t I use the publication date of the book and the title of the specific section in my reference?

Chuck

Chuck Billow

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Hi Chuck,

In your original post, you mentioned three publications which you’re citing in the body of the document:
(Kettner, Moroney, & Martin, 2008)
(Schumaker, From Ideologies to Public Philosophies, 2008)
(Schumaker, The Political Theory Reader, 2010)

Just as you don’t need the title for the first one, neither do you need it for the other two. You could use:
(Kettner, Moroney, & Martin, 2008)
(Schumaker, 2008)
(Schumaker, 2010)

You would only need to use titles for Schumaker if you were referencing more than one of his/her publications for the year concerned.

In the bibliography, of course, you’ll need the title etc for all three.

Cheers,
Paul Edstein
[Fmr MS MVP - Word]

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That’s what I knew to be the case. So then, if Word is sticking in the titles in the intext part of the cite, is it some setting I have wrong, or is it some other issue?

Regards,
Chuck

Hi Chuck,

In your original post, you mentioned three publications which you’re citing in the body of the document:
(Kettner, Moroney, & Martin, 2008)
(Schumaker, From Ideologies to Public Philosophies, 2008)
(Schumaker, The Political Theory Reader, 2010)

Just as you don’t need the title for the first one, neither do you need it for the other two. You could use:
(Kettner, Moroney, & Martin, 2008)
(Schumaker, 2008)
(Schumaker, 2010)

You would only need to use titles for Schumaker if you were referencing more than one of his/her publications for the year concerned.

In the bibliography, of course, you’ll need the title etc for all three.

Chuck Billow

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I suspect Word’s doing that just so you can be sure you’re referencing the right publication. As I said before, though, you can edit the citation to delete the publication name.

Cheers,
Paul Edstein
[Fmr MS MVP - Word]

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Yea, I wish Word wouldn’t get so ambitious. Or maybe offer a setting to control that.

Thanks Paul.

Chuck

Chuck Billow

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Office 2010 SP 1 includes updates to both the APA and MLA documentation styles to bring Word current with the most recent editions of those style guides. Just an FYI.

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Yea, thanks. I’m not sure exactly when APA 6 was implemented, but I had only noticed it a while back.

Chuck

Chuck Billow

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Here’s how you do it in your .docx document. Click the citation; click the down arrow to the left of the active citation; select Edit Citation. Then under “Supress”, check the block marked “Title”.
29276-Edit_Citation

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OK, thanks!

Chuck

Chuck Billow

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