Auto Skip Page Numbing (Word 2002 SP2)

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I just know that this question has been asked before – when is the search routine coming back?

Anyway, I am writing a report that needs some extra exhibits inserted. So my page numbering is going to get out of wack (I want to count the exhibits). Currently, my page 6 says (the next two pages show blah blah blah), then I have a section break. I want the first page of the new section to automatically be page number 9 (with 7 and 8 being the exhibit pages).

I can do this manually (insert, numbers, options) but can I get word to do this automatically (say, look at the page number of the last page of the previous section and add 2!). That way, when I had pages to the previous section (say the last page becomes 8 instead of 6) I don’t have to go and manually reset the new sections page numbering.

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In the new section, activate the header or footer with the page number.
Make sure that “Same as previous section” is OFF.
Type Alt+F9 to see field codes.
The page number will change to { PAGE }.
Click before or after the page number.
Type Ctrl+F9 to insert field braces { } (don’t type the braces yourself.)
Type =
Move the page number inside the field braces, after =.
Type +2 after the page number. It should now look like this:
{ ={PAGE}+2 }
Type Alt+F9 to switch off field codes.
You now have a page number for this section that is always two more than the physical page number.

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Ok, great. That worked perfectly for the page number but it didn’t update the page number on the table of contents. Got an equally great suggestion for that one.

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Scrap my previous answer and just insert as many page breaks in your document as needed.

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Oh but you solution was so cool and the page break method is so, well, boring. Is there a way of flagging a page as ‘DO NOT PRINT’?

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One way of not printing a page, outside of deliberately skipping it during printing, is to format everything on the page as hidden & then make sure that Tools/Options/Print tab/Include with document/Hidden text is UNchecked.
Cheers,

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Hmmm – I tried that and it still printed the pages. I was thinking of writing a macro to auto renumber the pages but I need to store the number of pages to skip on certain pages. Anyone know how i do that AND extract that number as part of the macro?

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What if you put a code at the beginning of each page you don’t want to print, a non-word such as DNP for “do not print”? Then a macro like the attached could print every page, skipping just those. Try it out.

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Humdinger!! That is perfect. I’ll put that in my document and save myself the hassle of manually changing page numbers!

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Humdinger!! That is perfect. I’ll put that in my document and save myself the hassle of manually changing page numbers!

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I know that it has been a while but I have finally got around to overcoming the only downside from Jscher’s macro – it creates lots of 1 page print jobs instead of one big print job. I hate getting other people’s print outs mixed in with mine.

Attached is a macro that scans the documents and creates a print range (for use in the print dialog box) that doesn’t contain any DNP flagged pages. It pastes this to the top of the document so that you can cut and paste it to the dialog box.

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What if you put a code at the beginning of each page you don’t want to print, a non-word such as DNP for “do not print”? Then a macro like the attached could print every page, skipping just those. Try it out.

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Hmmm – I tried that and it still printed the pages. I was thinking of writing a macro to auto renumber the pages but I need to store the number of pages to skip on certain pages. Anyone know how i do that AND extract that number as part of the macro?

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I am pretty sure that if this method hid the whole page then it would also reset the page numbering to the value it had when the page wasn’t there.

StuartR

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You’re right. I think I looked at this question a little too quick & was just thinking of a way to prevent certain text from printing. I hadn’t considered the page numbering or TOCs.

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You’re right. I think I looked at this question a little too quick & was just thinking of a way to prevent certain text from printing. I hadn’t considered the page numbering or TOCs.

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I am pretty sure that if this method hid the whole page then it would also reset the page numbering to the value it had when the page wasn’t there.

StuartR

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One way of not printing a page, outside of deliberately skipping it during printing, is to format everything on the page as hidden & then make sure that Tools/Options/Print tab/Include with document/Hidden text is UNchecked.
Cheers,

Reply | Quote

Oh but you solution was so cool and the page break method is so, well, boring. Is there a way of flagging a page as ‘DO NOT PRINT’?

Reply | Quote

Scrap my previous answer and just insert as many page breaks in your document as needed.

Reply | Quote

Ok, great. That worked perfectly for the page number but it didn’t update the page number on the table of contents. Got an equally great suggestion for that one.

Reply | Quote

In the new section, activate the header or footer with the page number.
Make sure that “Same as previous section” is OFF.
Type Alt+F9 to see field codes.
The page number will change to { PAGE }.
Click before or after the page number.
Type Ctrl+F9 to insert field braces { } (don’t type the braces yourself.)
Type =
Move the page number inside the field braces, after =.
Type +2 after the page number. It should now look like this:
{ ={PAGE}+2 }
Type Alt+F9 to switch off field codes.
You now have a page number for this section that is always two more than the physical page number.

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FYI, Tim, you’ll be happy to know that the Search routine IS back!

– Linda

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Hey Linda – Great isn’t it.

I used it yesterday instead of posting an old boring question!

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Hey Linda – Great isn’t it.

I used it yesterday instead of posting an old boring question!

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FYI, Tim, you’ll be happy to know that the Search routine IS back!

– Linda

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