• Protecting the Recommended Styles List

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    WSTroyWells
    AskWoody Lounger
    August 28, 2010 at 5:41 am #471352

    I would like to set and keep the recommended styles list as is. I know someone could manually change it later, but I don’t want it to happen on accident.

    The problem is, if I copy text in to a document that has a different style than exists in my document, that style gets automatically added to the Recommended Styles. Is there a way to prevent this?

    Thanks!!
    Troy

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    • WSPamCaswell
      AskWoody Lounger
      August 28, 2010 at 9:58 am #1241679

      I would like to set and keep the recommended styles list as is. I know someone could manually change it later, but I don’t want it to happen on accident.

      The problem is, if I copy text in to a document that has a different style than exists in my document, that style gets automatically added to the Recommended Styles. Is there a way to prevent this?

      Thanks!!
      Troy

      Do you want to prevent styles from being added to your document or prevent seeing that they have been added?
      For the first, you can paste as unformatted text, which is a good idea only when it’s OK to lose manual content-critical formatting (supers & subs, shading, font changes, table structures, and such).
      For the second, note that Word shows in the styles pane the recommended styles (when that is the chosen view) and other paragraph and character styles that are in the document. The styles gallery, though, shows only the recommended styles.

      Pam

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    • WSTroyWells
      AskWoody Lounger
      August 29, 2010 at 6:02 am #1241737

      Unfortunately, the uninitiated may add paragraphs with other styles, so I know I cannot do much to prevent these styles from being added. However, I would like to keep these styles from automatically being added to the Styles list when I have selected that list to only show “Recommended Styles”. They seem to be put there automatically.

      The Styles Gallery is preferred for the reason you stated in that styles from paragraphs copied in are not automatically added to the Gallery. However, the size of the blocks in the Gallery is too small to show most of our style names. The right side of the style name is being cut off. If we shorten the style names, they become too cryptic to be useful.

      Thus, I need one of the following solutions:

      1. A way to truly lock down the styles list to not add any style names for paragraphs copied in from other documents.
      2. A way to make the blocks in the Styles Gallery bigger so we can see the entire style name without clicking on the block.
      3. A third alternative I am not thinking of.

      Thanks!!
      Troy

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