• Distribution List from Contact Category (Outlook 2000)

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    WSkarniem
    AskWoody Lounger
    August 7, 2001 at 2:33 pm #358848

    Does anyone know of an easy way to create a distribution list from a Contacts category? Any ideas would be appreciated.

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    • WSThomasW
      AskWoody Lounger
      December 18, 2001 at 9:36 pm #558916

      Did you happen to find an answer to your question?
      I need to create separate Distribution Lists from Contact Categories and it is not clear to me how to accomplish this.

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      • WSkarniem
        AskWoody Lounger
        December 18, 2001 at 9:47 pm #558917

        No, unfortunately I did not. The best option I found was to open an e-mail message which contained the addresses in the To: field, copy the addresses, create the Distribution List, click on Select Members, and paste the e-mail addresses in the selected members area. It didn’t work very well, unless the addresses were already in my address book or contacts. If you find a better option, or if anyone else knows of one, I’d be delighted to hear it.

        I did learn that you can forward a distribution list you’ve already created to someone else, the same way you can any other contact. If someone else has already created the list, that might help.

        Good luck.

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        • WSThomasW
          AskWoody Lounger
          December 24, 2001 at 4:43 pm #559799

          Thank you, Ricardo … I’ll give that a try.

          In my search, I found this article. Might this be helpful?
          Outlook White Paper

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          • WSkarniem
            AskWoody Lounger
            December 31, 2001 at 8:37 pm #560898

            The White Paper gave a good suggestion. Personally, I’m a firm believer in using Categories, and creating a message to the category, but someone here insists that it must be a distribution list. Thanks for the suggestions.

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    • WSricardog
      AskWoody Lounger
      December 19, 2001 at 5:32 pm #559159

      Hi,
      The only way I could find was to copy each category to a temporary folder, create the list from that folder and then erase it. The list remains because Outlook reads the addresses anyway, from they are.
      Regards

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      • WSkarniem
        AskWoody Lounger
        December 19, 2001 at 5:59 pm #559161

        Thank you, Ricardo. That’s a good suggestion. I’ve decided that the temporary folder, at least for me, is the best way to use my categories for a variety of things, including Word mail merges. You’ve just given me another use for it.
        Thanks again.

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    • WSegghead
      AskWoody Lounger
      December 26, 2001 at 7:18 pm #559948

      Does it have to be a Distribution List?

      Because if you use a Filter to display the members of the category, then use Ctrl+A to select all of them, you can click the New Message to Contact button. all the selected contacts will be in included in the To: row.

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